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  MARION TOWNSHIP BOARD OF TRUSTEES

AGENDA AND DRAFT MINUTES

                                      Thursday, Jan. 3, 2008 

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of December 13, 2007 Regular Meeting Minutes

b.)    December 12, 2007 Election Commission Meeting Minutes

c.)    December 20, 2008 Election Commission Meeting Minutes

d.)    December 18, 2007 Planning Commission Report

e.)    Complaint Report

f.)     DPW Report

g.)    Zoning Report

3.      Re-appraisal of Residential and Agriculture Properties

4.      Marion Pines Court-Private Road Final Review

5.      Board of Trustees Preliminary Review of;

·        Section 8.01 D #2 Rural Residential Private Stables

·        Section 8.02 D #1 Suburban Residential Private Stables

·        Section 3.02 Definitions for Private or Commercial Stable Fencing, Corral, Pasture and Pen

·        Section 3.02 Definition for Contractor Storage Yard

·        Section 3.01 & 3.02 Definitions relating to Lots

6.      Board of Trustees Final Review of

·        Section 4.03 C #9 & E Land Use Permit Final Inspection

      7.  Water and Sewer Cash Flow Study 

8.      Musson Hills Cemetery Property

9.      Credit Card Use Policy

10.  2008 Marion Township Road Projects

11.  Howell Area Parks and Recreation Authority

Correspondence/ Updates

   Carlisle/Wortman Donation Letter

   Clark Hill Letter

For the Good of the Township

Call to the Public

Adjournment

                                                   DRAFT MINUTES

 

MEMBERS PRESENT:               Bob Hanvey , Paula Wyckoff , Dave Hamann , Tammy Beal , Les Andersen, Travis Hodge, and Dan Lowe

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Ken Palka, Pfeffer, Hanniford & Palka

                                                Chris Arsenault, Pfeffer, Hanniford & Palka                                                                                      

***********************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT/ABSENT

The members of the board introduced themselves.

APPROVAL OF AGENDA

Dave Hamann motioned to approve the agenda.  Les Andersen seconded.  Motion carried 7-0.

CONSENT AGENDA

Tammy Beal motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

CALL TO THE PUBLIC

None.

REAPPRAISAL OF RESIDENTIAL AND AGRICULTURE PROPERTIES

Vickie Moellmann , the township’s assessor, provided the board members with an informational packet supporting her request for a reappraisal.  There are three options presented in the proposal.  She was present at the meeting to answer any questions. 

Ms. Moellmann said the state may conduct a 14-point review of the township’s information.  If the state requests a reappraisal, the township may not have a choice in who does the work.  She feels the township should be proactive and start the process to ensure all of the data is accurate.  Mr. Hanvey said he would like to see a description of want a reappraisal consists of.  He asked if vacant land would also be done.  Ms. Moellmann said that photos would probably be taken, but the focus would be on improved parcels.  Mr. Hodge said the appraiser should have his or her own liability insurance.  Mr. Hamann asked how the project would be handled budget-wise, with 3 months in the current fiscal year, 12 months in the next, and 9 months in the final year.  Mr. Lowe asked how long it’s taken the assessing department to finish the 380 parcels already done.  Ms. Moellmann said they have been working on them over the last year. 

After additional discussion, Les Andersen motioned to have assessor prepare a contract for reappraisal services, to include dollar amounts, insurance information, benchmarks, and payment procedures, for the board to review at the next meeting.  Travis Hodge seconded.  Discussion:  The benchmarks can be established by the assessor.  Motion carried 6-1 (Lowe). 

MARION PINES COURT PRIVATE ROAD FINAL REVIEW

Mark Hiller, from Livingston Engineering, was present on behalf of Poole LLC, to ask for final approval on Marion Pines Court private road.  The changes requested by the Planning Commission, engineering, planner, and attorney have been made.  The Declaration and Easement Maintenance Agreement have been reviewed and approved by the attorneys.  Dave Hamann motioned to grant final approval for Marion Pines Court private road.  Les Andersen seconded.  Roll call vote:  Hamann, Lowe, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

TEXT AMENDMENT PRELIMINARY REVIEW

Section 8.01 D 2—Rural Residential Private Stables and Section 8.02 D 2—Suburban Residential Private Stables

Mr. Andersen questioned the wording in item j, “The enclosed structure must be at least ten (10) feet by ten (10) feet.”  He said it sounds like the entire structure must be at least 10’ x 10’, not each stall.  He also questioned the number of horses stated in item a, and why it was changed from 6 to 15.  He said it doesn’t follow the formula for animal units written in the zoning ordinance.  The board also discussed item d and the words “dwelling unit.”  Mr. Hanvey said that some parcels with horses may have the dwelling unit on an adjacent parcel.  He also felt the word “piles” should be removed from item i. 

Definition of Private or Commercial Stable Fencing, Pens, Corrals & Pastures

Mr. Hanvey suggested changing the word “pasturing” to “grazing”, and using only corral or pen, not both

Definition of Contractor Storage Yard

Correspondence was received today from Joseph Siciliano, attorney for Mr. Lover, regarding this issue.  The township’s planner doesn’t feel that land should be subcontracted.  Bob Hanvey said the ordinance can’t be written for one situation.  Dave Hamann motioned to forward this correspondence to the township attorney for review.  Travis Hodge seconded.  Motion carried 7-0.

Definition of Lots (Flag Lot Definition, Figure 3-7 & Section 6.11)

The board members discussed the terminology lots vs. parcels, etc.  Bob Hanvey said he will talk with the planner and attorney and return comments to the Planning Commission (AI #1.)

TEXT AMENDMENT FINAL REVIEW

Section 4.03 C #9 & E—Land Use Permit Final Inspection: 

The board members discussed the wording in item E, specifically “during the pouring of footings, or excavation for a foundation.”  They also questioned the wording in C #9 and whether “structures that are within 5’ of the required setback” should be changed.  Mr. Lowe suggested the wording should be “within 1’ of the building envelope” or within a certain distance from the building envelope, on lots 20,000 square feet or less. 

Tammy Beal motioned to send this item back to the Planning Commission to address these items.  Paula Wyckoff seconded.  Motion carried 7-0.

WATER AND SEWER CASH FLOW STUDY

A copy of the proposal from Pfeffer, Hanniford and Palka is included in the board packets.  A similar analysis was done 4-5 years ago.  The auditor feels the township should be proactive and have an analysis done as a precautionary measure.  Dave Hamann motioned to accept the proposal from Pfeffer, Hanniford & Palka for a debt service cash flow study for the township’s water and sewer districts, not to exceed $5,000.  Dan Lowe seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Hamann, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

MUSSON HILLS CEMETERY PROPERTY

Tammy Beal said she has asked the township’s engineer to determine the number of burial lots that would be available.  An appraiser has been hired and the appraisal should be available at the next meeting.  Dave Hamann motioned to table this item until the next meeting.  Travis Hodge seconded.  Motion carried 7-0.

CREDIT CARD USE POLICY

Paula Wyckoff motioned to adopt a resolution to establish credit card use, as presented, with minor changes made on typographical errors.  Dave Hamann seconded.  Roll call vote:  Beal, Hanvey, Hodge, Andersen, Lowe, Wyckoff , Hamann—all yes.  Resolution passed 7-0.

2008 TOWNSHIP ROAD PROJECTS

Les Andersen said the county road commission will be discussing overlay projects at its February meeting.  Tammy Beal said that Michigan Chloride gave her a price of 17 cents/gallon for salt brine, and they have an unlimited supply and more trucks than last year’s contractor.  Bob Hanvey suggested the board should reserve $80,000 for four dust control applications.

HOWELL AREA PARKS AND RECREATION AUTHORITY

Paula Wyckoff provided the board with a copy of the Parks and Recreation Authority director’s December report.  Howell Community Education has been taken over by the Authority.  Statistics on township participation and hopefully budget information should be available by the next meeting.

CORRESPONDENCE/UPDATES

Carlisle/Wortman sent the township a letter regarding the holiday contributions that were made for 2007.

Clark Hill sent a letter to Bob Hanvey regarding the December 19 conference call with the MTT judge.  Another conference call is scheduled for January 29.

A letter was received from Recycle Livingston thanking the township for the $1,000 contribution.

An email was received from the state policy stating that coverage in our area is not changing.

FOR THE GOOD OF THE TOWNSHIP

Verizon has co-located on the cell tower behind the township hall and it is now working.

A packet was received from AT&T, including information on the PEG channel.

CALL TO THE PUBLIC

Barney Cole, 918 Francis Road , said that Charter has increased rates by $2.  He asked if any information is available from AT&T regarding the new service. 

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at  9:40 p.m.  Tammy Beal seconded.  Motion carried 7-0.