BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, January 12, 2012

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of December 8, 2011 Regular Meeting Minutes

b.)    Assessing Report

c.)    Complaint Report

d.)    DPW Report

e.)    Recreation News

f.)     Treasurers Report

g.)    Zoning Report

h.)    Peavy Road Flow Meter Readings

       3. HomeTown Sales Plan

       4. Crystalwood/Foxfire (bring back)

       5. Down Spout Drainage

       6.  Poverty Exemption Guidelines

       7. County Farm Road Invoice

       8. P.A. #152 Health Insurance

       9. HPS 2012 Summer Tax Collection Agreement

      10. Lowe Lawsuit

      11. Chestnut Closed Session

Correspondence/ Updates:

·        Pending Litigation

·        Coon Lake SAD

·         Liquor License

      Call to the Public

      Adjournment

MINUTES

                                                                                                           

MEMBERS PRESENT:               Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff, and Travis Hodge

 MEMBERS ABSENT:                 None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Bob Hanvey asked to have item #11—Chestnut Closed Session, moved after the last Call to the Public.  Les Andersen motioned to approve the agenda as amended.  Tammy Beal seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Les Andersen seconded.  Motion carried 7-0.

HOMETOWN SALES PLAN

A letter of intent is included in the packet.  Manny Kianicky from S.R. Jacobson was present to discuss the proposal.  Mr. Kianicky said his company closed on the Sunridge and Turtle Creek property last week.  Tammy Beal motioned to accept the letter of intent from S.R. Jacobson to proceed with the purchase of 47 lots in Hometown Village of Marion for $470,000.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Hodge—all yes.  Motion carried 7-0.

CRYSTALWOOD/FOXFIRE

Dan Lowe asked if the township could add a special fee for water improvement on the remaining lots.  Bob Hanvey said the township could consult the attorney and/or accountant.  Scott Lloyd said he doesn’t think the agreement should give MHOG control of who can bid on the project.

Dan Lowe motioned to approve the Memorandum of Understanding regarding Foxfire Water Main Loop with modification to Section 3.  Scott Lloyd seconded.  Roll call vote:  Wyckoff, Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

DOWN SPOUT DRAINAGE

Scott Lloyd recommended that the township wait until spring.  Tammy Beal said the door installation will begin on Tuesday.  No action required at this time.

POVERTY EXEMPTION GUIDELINES

Bob Hanvey said that although the board members reviewed the guidelines at the December meeting, a resolution is required.  Scott Lloyd motioned to adopt a resolution to approve the guidelines for the 2012 income and asset tests, as presented.  Travis Hodge seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.

COUNTY FARM ROAD INVOICE

Travis Hodge motioned to approve payment of the Livingston County Road Commission final invoice for County Farm Road in the amount of $18,280.01.  Les Andersen seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Lloyd, Hodge, Andersen—all yes.  Motion carried 7-0.

PA 152 HEALTH INSURANCE

After discussing the four possible options, Travis Hodge motioned to adopt a resolution to opt out of Public Act 152 of 2011.  Les Andersen seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Resolution passed 7-0.

HPS 2012 SUMMER TAX COLLECTION AGREEMENT

Paula Wyckoff motioned to adopt the Annual Summer Tax Resolution, as presented by Howell Public Schools.  Travis Hodge seconded.  Motion carried 7-0.

LOWE LAWSUIT

Information on this item is included in the packet.

CORRESPONDENCE/UPDATES

Pending Litigation

Bob Hanvey said the final paperwork has been received on Highland. 

Ms. Prusak’s attorney would like to continue negotiations with the board; the previous agreement was rejected by the board.  The trial begins in 4-6 weeks.

Coon Lake SAD:  An invoice from Neil Goodman is included in the packet for work on the Coon Lake SAD.  Les Andersen motioned to approve the invoice from The Goodman Law Group for $1,093.75.  Tammy Beal seconded.  Roll call vote:  Lowe, Wyckoff, Lloyd, Hodge, Andersen, Beal, Hanvey—all yes.  Motion carried 7-0.

Liquor License:  A letter is included in the packet from the Michigan Liquor Control Commission informing the township of two additional full year on-premises licenses, based on the data from the 2010 census.

Dan Lowe updated the board members on the Mason Road sewer pump station parking area.  He’s waiting to hear from the LCRC.

Bob Hanvey told the board members that long-time resident Barney Cole passed away this week.  The clerk and treasurer are collecting for a memorial brick.

CALL TO THE PUBLIC

No response.

CHESTNUT CLOSED SESSION

At 8:25 pm, Tammy Beal motioned to go into a closed session to consult with the township attorney regarding the Chestnut case on settlement strategy in connection with specific pending litigation because discussion during an open meeting would have a detrimental financial effect on the litigation or settlement position of the township. Les Andersen seconded.  Roll call vote:  Hodge, Beal Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Motion carried 7-0.

Motion by Les Andersen to come out of closed session at 8:40 pm. Tammy Beal seconded.  Roll call vote: Hanvey, Wyckoff , Hodge, Beal, Andersen, Lowe, Lloyd,—all yes.  Motion carried 7-0.

Motion by Paula Wyckoff to have township’s attorney proceed as directed in closed session. Tammy Beal seconded.  Roll call vote:  Hodge, Beal Andersen, Lowe, Lloyd, Hanvey, Wyckoff —all yes.  Motion carried 7-0.

ADJOURNMENT

Motion by Tammy Beal at 8:42 pm to adjourn. Les Andersen seconded. Motion carried 7-0.