Home

Agenda/Minutes 

Planning/Zoning

Assessing

Bulletin Board

Business Directory

Cemeteries

Clerk's Corner

Community Events

Contact Information

DPW

Development Documents

FAQ

Financial information

Heritage Days

Links  

Meeting Calendar

Newsletters

Officials

Parks

Plats

Planning/Zoning

PropertyTax/Assessing Data

Township Agreements

Rental Policy

Treasurer's Report

 

BOARD OF TRUSTEES - AGENDA and DRAFT MINUTES

Thursday, January 13, 2010

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda 

2.   Consent Agenda

a.)    Approval of December 9, 2010 Regular Meeting Minutes

b.)    Assessing Report

c.)    Complaint Report

d.)    DPW Report

e.)    HAFA Report

f.)     MHOG Report

g.)    HAPRA Report

h.)    Peavy Road Flow Meter Readings

i.)      Treasurers Report

j.)      Zoning Report

3.      HomeTown -Master Plan, By Laws and PUD Agreement

4.      MHOG Water Tower Easement

5.      MHOG Master Operating Agreement

6.      LESA Authorization of Summer Taxes

7.      Budget Review

8.      Computer Upgrade

9.      Conflict of Interest Policy (bring back)

10.  Annual Insurance Premium Renewal

11.  PC Appointment

12.  Board Of Review

13.  Hand Book -Updates

14.  Triangle Lake Goose Control

Correspondence/ Updates:

      Pending Litigation

      Creature Comfort Bed & Biscuit

      Highland

      MHOG Audit/ Severn Trent

      Floodplain Management

      Dodd-Frank Financial Reform Act

      Darajkian

      Pre-C.I.R.A.B. Meeting

Call to the Public

Adjournment                                                                                                             

DRAFT MINUTES

MEMBERS PRESENT:     Bob Hanvey, Paula Wyckoff, Travis Hodge, Scott Lloyd, Les Andersen, Dan Lowe and Tammy Beal

MEMBERS ABSENT:       None

****************************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

BOARD MEMBERS PRESENT  

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal asked to have an item regarding Joe Vellardita added as item #15 and School Election Consolidation as item #16.  Paula Wyckoff motioned to approve the agenda as amended. Les Andersen seconded.  Motion carried 7-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

HOMETOWN MASTER PLAN, BYLAWS AND PUD AGREEMENT

Bob Hanvey said the paperwork has been finalized for this property.  The master deed, bylaws, and PUD agreement are available on the website for the board members to review.  He talked with In Rhodes, the management company, and they would like to schedule a meeting. 

MHOG WATER TOWER EASEMENT

A letter was received from the chairman of MHOG with a counter offer of $70,000.  Tammy Beal motioned to counter offer with $80,000; if accepted, the project can proceed. Les Andersen seconded. Motion carried 6-1.

MHOG MASTER OPERATING AGREEMENT

Bob Hanvey said the latest revision of the agreement should be approved by MHOG at the next meeting.  This document is also available on the website for review.  The township will ask Mike Kehoe to review the document before the next meeting (AI #1.). Bob Hanvey reminded the members that MHOG only approves the form of the document—all four townships have to approve.

LESA AUTHORIZATION OF SUMMER TAXES

Les Andersen motioned to adopt a resolution to approve the resolution presented by LESA for 2011 forward.  Tammy Beal seconded. Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes. 
Resolution passed 7-0.

BUDGET REVIEW

A six-month review of the budget is included in the packet.

COMPUTER UPGRADE

Bob Hanvey presented the board with a three-year plan for computer upgrades. Travis Hodge motioned to authorize the supervisor to proceed with the upgrades. Les Andersen seconded. Roll call vote: Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

CONFLICT OF INTEREST POLICY

Travis Hodge presented the revisions to the Conflict of Interest policy presented at the last meeting.  The policy should be referenced in the employee handbook.  Tammy Beal motioned to approve the policy as presented.  Les Andersen seconded.  Discussion:  Dan Lowe said he had concerns with the policy and any work he may do in the township.  The board discussed that as long as they are aware of the work being done, it shouldn’t be a problem.  In the second to last paragraph of the policy, the word “new” should be removed.  Roll call vote:  Hanvey—yes; Lowe—no; Wyckoff —yes; Beal—yes; Lloyd—yes; Hodge—yes; Andersen—yes.  Motion carried 6-1.

ANNUAL INSURANCE PREMIUM RENEWAL

Tammy Beal motioned to accept the offer from Burnham & Flower in the amount of $40,680 for 2011.  Scott Lloyd seconded. Roll call vote: Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Motion carried 7-0.

PLANNING COMMISSION APPOINTMENT

Bob Hanvey said Jack Lowe is still interested in being a member of the Planning Commission, and recommended that the board reappointment him. Travis Hodge motioned to approve the recommendation to appoint Jack Lowe to the Planning Commission. Tammy Beal seconded.  Motion carried 7-0.

BOARD OF REVIEW

Scott Lloyd motioned to adopt the resolution allowing the Board of Review to accept letter appeals from residents and non-residents, as submitted.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Wyckoff , Lloyd, Hodge, Andersen, Beal, Hanvey—all yes.  Resolution passed 7-0.

Bob Hanvey said that attendance at a training session for Board of Review members is mandatory.  All members have signed up except Rick Dell, who will be out of town.  Travis Hodge suggested having the alternate.  Les Andersen agreed.  Bob Hanvey suggested holding off on making a decision until the end of February.

HANDBOOK UPDATES

Dan Lowe said he would like to have the township purchase software for employees to use for timekeeping.  The clerk’s office will check with Paychex to see if they have any recommendations (AI #2.)  Travis Hodge would like the second paragraph of page four to include the word “daily” in front of thirty (30) minute paid lunch.  Les Andersen motioned to approve the updates as presented.  Paula Wyckoff seconded.  Motion carried 7-0.

TRIANGLE LAKE GOOSE CONTROL

In order to get a permit, the Triangle Lake board needs authorization by the township to have geese picked up.  Bob Hanvey will bring a resolution to the next board meeting for review and approval (AI #3.).

JOE VELLARDITA

An update was given on the work being done by Mr. Vellardita on Norton Road .

SCHOOL ELECTION CONSOLIDATION

Travis Hodge motioned to adopt a resolution to authorize the clerk to sign acceptance of a resolution to run the Howell, Pinckney and LESA elections.  Les Andersen seconded.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Pending Litigation: 

Creature Comforts Bed & Biscuit:  The court date for this is December 5, 2011.

Highland :  The date for the Court of Appeals is February 8 at 11:00 am in Detroit .

MHOG accepted the audit at its last meeting and the contract with Severn Trent was not renewed.  Genoa Township will be taking over operations of the system.

There is a floodplain management meeting on Monday, January 24 at 10 am at Hamburg Township .

Dodd-Frank Financial Reform Act:  Paula Wyckoff updated the board on this item.

Darakjian:  Due to an error in the legal description, the north property will not be up for tax sale.

Pre-CIRAB Meeting:  Phil or OHM should review plans for the sewer plant updates. 

Dan Lowe said he talked with Pat Gibbons regarding the ozone station and the board should make a decision on whether to use.

There will not be a Planning Commission meeting this month.

Heritage Days meeting will be held on Monday, January 17 at 7:00 p.m.

The ITC stipend for vegetation has been received.

CALL TO THE PUBLIC

Charlie Musson asked for and was given a copy of the revised Conflict of Interest policy. He also asked about the status of special assessments for Turtle Creek, Timbermill and Mystic Meadows. 

ADJOURNMENT

Les Andersen motioned to adjourn at 8:47 p.m.  Tammy Beal seconded.  Motion carried 7-0.