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          BOARD OF TRUSTEES

  AGENDA AND DRAFT MINUTES

                                   Thursday, January 22, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of January 8, 2009 Regular Meeting Minutes

b.)    General Fund Investments

3.      Appointment Planning Commission Member

4.      Marion Retail Center

5.      Rurik Road Change Order and Invoice Approval

6.      Jewell Road Bridge

7.      MHOG Funding for Improvements

8.      Sunridge Sewer Repairs

 Correspondence/ Updates

Peavy Road Pump Station
           

Call to the Public

Adjournment

                                                DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff , Tammy Beal , Les Andersen , Travis Hodge, Dan Lowe, and Scott Lloyd

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Phil Westmoreland , OHM

*******************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:02 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Bob Hanvey asked to have an item on HAPRA added to the agenda and to move the Rurik change order up to the first item.  Scott Lloyd asked to have an item added regarding the Assessing Department.  Les Andersen asked to have discussion on stimulus funding added to Jewell Road Bridges discussion.  An item was also added regarding Marion Park #2.  Paula Wyckoff motioned to approve the agenda as amended.  Les Andersen seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

RURIK CHANGE ORDER AND INVOICE APPROVAL

Tammy Beal motioned to approve the change order and pay the contractor $32,419.93.  Les Andersen seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

Tom Gubala, 4394 Adria, said he was pleased with the work and thanked the board for its help with this project.  He said the texture of the asphalt is rougher than before and asked the engineer if it’s a cheaper mix.  Phil Westmoreland said MDOT has updated specs since the last time it was done, and this should be more durable.  Mr. Gubala also asked about the crack sealing.  The engineer said while it isn’t aesthetically the best, it is necessary.  Bob Hanvey said with the board’s approval, he will send out a letter to the residents next week (AI #1.)

HAPRA

Paula Wyckoff motioned to approve the Howell Area Parks and Recreation Authority five-year master plan.  Tammy Beal seconded.  Motion carried 7-0.

Tammy Beal motioned to amend the HAPRA Articles of Incorporation language as proposed in the handout.  Paula Wyckoff seconded.  Motion carried 7-0.

APPOINTMENT OF PLANNING COMMISSION MEMBER

Bob Hanvey nominated John Lowe to the Planning Commission with a term expiring November 2010.  Les Andersen motioned to approve the nomination.  Paula Wyckoff seconded.  Motion carried 7-0.

MARION RETAIL CENTER

Phil Westmoreland updated the board members on the status of this project.  A letter from OHM is included in the packet.  He said he talks with the engineers two-three times each day, and will continue to closely monitor progress.

JEWELL ROAD BRIDGE/STIMULUS FUNDING

The board members, at the last meeting, asked Phil Westmoreland for a cost estimate for design of a replacement bridge.  Mr. Westmoreland said there is a similar bridge in Ingham County , and the design was approximately $30,000.  Les Andersen passed out some information from MTA regarding the stimulus package.  According to Mike Crain from the Road Commission, Livingston County may only receive approximately $400,000.  Jack Lowe asked about a box culvert for the bridge.  The board asked Phil Westmoreland to talk with Mike Crain regarding the bridge (AI #2.)

MHOG FUNDING FOR IMPROVEMENTS

Bob Hanvey updated the board members on the January 21 meeting.  James Keifer has been appointed bond counsel, and they are looking for a financial advisor for this $3.5 million project.  The MHOG board has asked Tetra Tech to write a new water ordinance for MHOG so that all four townships will have the same ordinance.

SUNRIDGE SEWER REPAIRS

No new information on this item.  Dan Lowe was going to talk with Pat Gibbons.  Dan Lowe said the township should notify the residents in the subdivision and let them pursue corrections to the problem on their own.

ASSESSING

Scott Lloyd said he received a letter and personal property tax form from the assessor.  He came to the office to discuss with her, and she said prior to him being on the board, she wasn’t aware of his business.  He feels that she’s picking on residents and is inconsistent in sending these out.  Mr. Lloyd is protesting his 2007 assessment and feels this is harassment.  Dan Lowe said she should have better things to do.  Bob Hanvey explained the requirement that these forms be sent out and the recipients should complete and return to the township.

MARION PARK #2

Paula Wyckoff said the Marion Township Parks and Recreation Committee met this week.  Jack Lowe provided the board members with pictures of a barn that could possibly be moved.  He would like to investigate the availability and feasibility of grants.  Travis Hodge motioned to authorize $5,000 for grant writing and site plan for Marion Park #2.  Paula Wyckoff seconded.  Discussion:  Les Andersen said there is a barn on Dutcher Road being constructed by a group of Amish builders and the township could possibly do something similar.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Bob Hanvey said he is still working on the Peavy Road pump station.

Tammy Beal said a Heritage Days meeting was held on Monday.  They would like to have some seed money to continue their efforts.  Les Andersen motioned to allow $5,000 to be transferred from the General Fund without the requirement that it be repaid, and the requirement that no more than $3,000 per item be spent without board approval.  Scott Lloyd seconded.  Motion carried 7-0.

Bob Hanvey said the township has received a request from Mr. Siciliano, attorney for Mr. Lover, asking that the lawsuit be dropped.  Mr. Hanvey said the only thing missing from the paperwork is the license agreement between Mr. Brockway and the Hansens for maintenance of the fence.  Travis Hodge motioned to authorize the attorney to terminate the lawsuit. Les Andersen seconded. Motion carried 7-0.

Bob Hanvey updated the board on the Fire Authority meeting.

Bob Hanvey said he received a request from Darakjian to meet on Monday, January 26.  Tammy Beal and Paula Wyckoff will also attend.

Bob Hanvey passed out information on plastic rain barrels that the township could sell to residents for $45 each.  The board members did not want to pursue this.

Tammy Beal said the insurance company visited and is doing a risk management analysis.  They will be doing driver’s license checks for employees and committee members.  Also, new employees will be required to have criminal background checks.

CALL TO THE PUBLIC

Wendall Lybrink, 223 Triangle Lake Road , asked about some of the work that the township has done in the past and why everything isn’t put out for bids, specifically the work done on the retention pond at Marion Park #2.  Bob Hanvey explained the work for that project was done at no cost to the township by the Operating Engineers.  Other opportunities are available and Mr. Lybrink is welcome to attend meetings; however, much of the work is done gratis.

ADJOURNMENT

Tammy Beal motioned to adjourn at 8:55 p.m.   Les Andersen seconded.  Motion carried 7-0.