AGENDA AND DRAFT MINUTES

Thursday, February 10, 2011

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of January 13, 2011 Regular Meeting Minutes

b.)    Assessing Report

c.)    Complaint Report

d.)    DPW Report

e.)    HAFA Report

f.)     MHOG Report

g.)    Peavy Road Flow Meter Readings

h.)    Treasurers Report

i.)      Zoning Report

3.  Coon Lake Weed Control

4.   Revenue Sharing/Census Information

5.   Cleary University Partnership

6.   MHOG Water Tower Easement

7.   MHOG Master Operating Agreement

8.  Resolution for Collection of Summer School Taxes

9.  Triangle Lake Goose Control  

            Board Packet Information

10. Timekeeping Software

11.  Home Town Charge backs

12.  Additional Bank Resolution

Correspondence/ Updates:

      Pending Litigation

      Bond Rating

      BSA Letter

      Darajkian

      Pre-C.I.R.A.B. Meeting

      Burnham & Flower Pension Review

Call to the Public

 Adjournment

 DRAFT MINUTES

                                                                                                           

MEMBERS PRESENT:      Bob Hanvey, Paula Wyckoff, Travis Hodge, Scott Lloyd, Les Andersen, Dan Lowe and Tammy Beal

MEMBERS ABSENT:        None

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CALL TO ORDER  

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Bob Hanvey asked to have an item regarding Norton Road repairs added as item #13.  Les Andersen motioned to approve the agenda as amended. Tammy Beal seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Travis Hodge seconded.  Motion carried 7-0.

COON LAKE WEED CONTROL

Bruce Pfister, CLHA Vice President, was present to ask the board to consider creating a special assessment district for weed control.  Bob Hanvey said the township has received questions from owners with various concerns.  He then explained the process for creating an SAD and the options available.

Gary Vianueva, 4330 Rurik, asked if the information about 20% of more of the owners objecting is included in the communication sent (answer yes.)  He also asked about transparency (bills will be posted on website) and when the contract expires (Bob Dymond responded this year or next year.)  Paula Wyckoff asked when weed control is started (Bob Dymond said usually Memorial Day weekend.)  Question raised about competitive bidding (Bob Hanvey said statute doesn’t require.) 

Tammy Beal motioned to begin the process of creating a Special Assessment District for Coon Lake weed control.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

REVENUE SHARING/CENSUS INFORMATION

Bob Hanvey provided a handout on this item.

CLEARY UNIVERSITY PARTNERSHIP

Les Andersen motioned to adopt a resolution to become a Cleary University Strategic Business Alliance partner.  Paula Wyckoff seconded.  Roll call vote: Wyckoff, Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

MHOG WATER TOWER EASEMENT

Bob Hanvey said MHOG has agreed to $80,000; nothing is written up yet.

MHOG MASTER OPERATING AGREEMENT

Bob Hanvey said additional documents are available for review on the website; no input has been received from the township attorney. 

RESOLUTION FOR COLLECTION OF SUMMER SCHOOL TAXES

Paula Wyckoff motioned to adopt a resolution to make an agreement for $3 per bill with Howell Public Schools for 2011 tax collection.  Travis Hodge seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.

TRIANGLE LAKE GOOSE CONTROL

Tammy Beal motioned to adopt a resolution to approve submitting the permit for Triangle Lake geese management funded by the existing special assessment district. Les Andersen seconded. Roll call vote: Hanvey, Lowe, Wyckoff, Beal, Lloyd, Hodge, Andersen—all yes.  Resolution passed 7-0.

TIMEKEEPING SOFTWARE

Bob Hanvey updated the board members on the new software for timekeeping.

HOMETOWN CHARGEBACKS

A letter from the Livingston County treasurer is included in the packet. The amount due for chargebacks is $145,929.33.

ADDITIONAL BANK RESOLUTION

Travis Hodge motioned to adopt a resolution to approve Livingston Community Bank for investments.  Les Andersen seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Resolution passed 7-0.

NORTON ROAD REPAIRS

Jack Lowe updated the board members on this project.  Scott Lloyd motioned to adopt a resolution to increase the funds for this project by $5,000. Les Andersen seconded.  Roll call vote: Lowe, Wyckoff, Lloyd, Hodge, Andersen, Hanvey, Beal—all yes.  Resolution passed 7-0.

CORRESPONDENCE/UPDATES

The Daniel Lowe hearing in small claims court is scheduled for February 17.

Mrs. Prusak’s attorney filed an answer and requested a delay until March 2012.

Bob Hanvey and Tammy Beal went to Detroit for the Court of Appeals hearing for Highland. 

Information is in the packet on the township’s bond rating.

A letter from BSA shows the usage of the tax and property information on the website.

The City of Howell said the sale of the Darakjian property north of the tracks is back on this year.

Bob Hanvey updated the board members on the Pre-CIRAB meeting.

Burnham & Flower will be at the township hall on Wednesday, February 23 to review retirement accounts.

An invitation was received from Paradigm to attend a class on pipeline safety in Lansing on February 22.

The Livingston County Planning Commission is hosting a brown bag lunch quarterly. The first meeting is February 23 at noon at Marion Township Hall.

An update was given on LETS.

Tammy Beal updated the board members on the Pinckney depot. A letter from the DNRE to Ron Rau was passed out.  Jack Lowe said he’s talked with Mr. Rau and will meet to inspect the building.

Tammy Beal said the next Heritage Days meeting is February 21 at 7:00 pm.

Tammy Beal asked those who haven’t to please return the signed Conflict of Interest and Employee Handbook sheets.

Paula Wyckoff said the next Parks meeting is February 22 at 6:00 pm.

Scott Lloyd, with regard to small claims court, asked how many people are delinquent.  Paula Wyckoff said three for 2009; she also said the township is only pursuing those who refuse to pay.

CALL TO THE PUBLIC

None.

 ADJOURNMENT

Les Andersen motioned to adjourn at 9:20 p.m.  Tammy Beal seconded.  Motion carried 7-0.