BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, February 14, 2013 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of January 10, 2013 Regular Meeting Minutes

                        b.)  January 14, 2013 Heritage Days Meeting Minutes

                        c.) Complaint Report

                        d.) DPW Report

                        e.) Treasurers Report

                        f.) Zoning Report

             3.)   Eat to the Beat-Amendment to existing Best Western Site Plan

            4.)   Poverty Exemption Guidelines

            5.)   Letter Appeals for Board of Review

            6.)   P.A. #152 Health Insurance

7.)  HAFA Budget Amendments

8.)  Fire Hall Heating

9.)  Crystal Wood-PC Review and Comment

10.) Sewer Rates

11.) Marion Township Roads

12.) School Election Agreements-Howell, Pinckney, LESA

13.) New Heritage Days Officers

 Correspondence/Updates     

Call to the Public

Adjournment

MINUTES

MEMBERS PRESENT:  Bob Hanvey, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, and Paula Wyckoff

MEMBERS ABSENT:   Scott Lloyd

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Paula Wyckoff motioned to approve the agenda as presented.  Les Andersen seconded.  Motion carried 6-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 6-0.

EAT TO THE BEAT—AMENDMENT TO EXISTING BEST WESTERN SITE PLAN

Mark Roman was present on behalf of this agenda item.  The Planning Commission recommended approval, with a few changes.  The changes are depicted on the new site plan.  Les Andersen motioned to approve the amendment to the existing Best Western site plan as presented.  Tammy Beal seconded.  Discussion:  Dan Lowe expressed concerns about the need for a left-turn lane.  Roll call vote:  Lowe, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 6-0.  Mr. Roman said he’s hoping for a May 1 opening.

POVERTY EXEMPTION GUIDELINES

Tammy Beal motioned to adopt a resolution approving the Poverty Exemption Policy and Guidelines for 2013 Income and Asset Tests.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff, Murray, Hanvey, Beal, Andersen, Lowe—all yes.  Resolution passed 6-0.

LETTER APPEALS FOR BOARD OF REVIEW

Paula Wyckoff motioned to adopt a resolution to allow residents to file letter appeals to the Board of Review for 2013.  Tammy Beal seconded. Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey—all yes. Resolution passed 6-0.

PA #152 HEALTH INSURANCE

Les Andersen motioned to adopt a resolution to opt out of PA #152 Health Insurance.  Jim Murray seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Murray, Andersen—all yes.  Resolution passed 6-0.

HAFA BUDGET AMENDMENTS

Les Andersen motioned to adopt a resolution to accept the revised 2012-13 HAFA budget as presented.  Paula Wyckoff seconded.  Roll call vote:  Murray, Beal, Andersen, Lowe, Hanvey, Wyckoff—all yes.  Resolution passed 6-0.

FIRE HALL HEATING

Jim Murray motioned to accept the quote from Area Heating & Cooling in the amount of $1,210.11 for furnace repairs in the fire hall.  Les Andersen seconded.  Roll call vote:  Lowe, Wyckoff, Murray, Andersen, Beal, Hanvey—all yes.  Motion carried 6-0.

CRYSTALWOOD—PC REVIEW AND COMMENT

Dan Lowe reported that he talked with the developer, Rick Elkow, regarding the road, and Mr. Elkow will send a letter to Jody at the LCRC. 

SEWER RATES

Bob Hanvey reported that the engineer picked up the GIS data showing where the lines are, but was unable to attend this meeting.  No action required at this time.

TOWNSHIP ROADS

Les Andersen suggested getting input from Tim Johnson, LCRC, on the gravel road requirements.  Dan Lowe said that Coon Lake Road east of D-19 needs to be chip sealed.

SCHOOL ELECTION AGREEMENTS—HOWELL, PINCKNEY, AND LESA

Jim Murray motioned to adopt a resolution to approve the school election agreements between Howell Public Schools, Pinckney Community Schools, and LESA, and permit the clerk to sign.  Les Andersen seconded.  Roll call vote:  Lowe, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Resolution passed 6-0.  Tammy said that copies of the documents will be available in the clerk’s office for review.

NEW HERITAGE DAYS OFFICERS

Jim Murray motioned to approve Tammy Beal as chairman, Les Andersen as co-chairman, and Jack Lowe as secretary.  Paula Wyckoff seconded.  Motion carried 6-0.  Tammy said the next meeting is Monday, February 18 at 7 p.m. 

CORRESPONDENCE/UPDATES

An invitation to a pipeline safety program is included in the packet; Bob Hanvey said he will be attending.

Email correspondence from Tom Larabel regarding curb stops is included in the packet.

The deed for the two Copperfield lots was signed and sent FedEx today.

A Parks Committee meeting is scheduled for Tuesday, February 26 at 6 p.m.

Bob Hanvey will check with the attorney on the consent judgment for Marion Oaks (AI #1.)

CALL TO THE PUBLIC

No response.

ADJOURNMENT
Les Andersen motioned to adjourn at 8:11 pm.  Jim Murray seconded.  Motion carried 6-0.