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                             AGENDA and DRAFT MINUTES

                  Thursday, February 26, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of February 26, 2009 Regular Meeting Minutes

b.)    Funds Investment Reports

3.      Poverty Exemption Guidelines

4.      Township Committees

5.      Alstott Street Re-naming

6.      Marion Retail Center

Correspondence/ Updates

Highland Development MTT case update

Heritage Days update

Huron Valley Federal Aid Committee

Spring Clean-up

Chestnut Update

NOTE ********Next Board Packet for the March 12, 2009 meeting will be ready on Monday March 9, 2009 after 3:00 p.m.

 

                                  DRAFT MINUTES

 

MEMBERS PRESENT:   Bob Hanvey, Tammy Beal, Paula Wyckoff, Les Andersen, Travis Hodge,  

                                             Dan Lowe, and Scott Lloyd

MEMBERS ABSENT:      None

OTHERS PRESENT:        Phil Westmoreland, OHM

*******************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. All were present. 

CALL TO THE PUBLIC

Bob opened the call to the public.

Charlie Musson, 333 Triangle Lake Road; asked if there is information on agenda item #3, Township Committees. Bob said it is in the packet.

Barney Cole, 918 Francis Road; asked about the road repairs in front of Bella's Market and who is responsible for fixing it.  Bob answered it is the developers responsibility and it will be discussed during the meeting.

Bob closed the call to the public.

APPROVAL OF AGENDA

Bob would like agenda item #6; Marion Retail Center to be placed at the top of the agenda and the remainder of the items renumbered.

Dan Lowe asked to add discussion of Assessor to the agenda.

Bob asked if this is a performance review of the Assessor or a complaint.

Dan Lowe said not necessarily, he has questions to ask.  Dan noted in the Red Book it says that the Supervisor, Bob, is the Chief Assessor and the question are for Bob also.

Bob asked if this could be titled as an individual evaluation of the Assessors performance.  Why can't this be talked about during working hours at the hall?

Dan Lowe said he wants it on public record that the residents are not being taxed in an equal and fair way.

Bob would like this item to be placed after the call to the public just in case it goes into closed session.

Dan Lowe motioned to approve the agenda as amended.  Scott Lloyd seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda as amended.  Travis Hodge seconded.  Motion carried 7-0.

POVERTY EXEMPTION GUIDELINES (INCOME)

Scott Lloyd motioned to approve the poverty guidelines with the fifth paragraph of Bob Hanvey's suggestions for 2009 poverty exemptions deleted and replaced with $30,000.00 for everyone.  Les Andersen seconded.  Motion Carried 7-0.

TOWNSHIP COMMITTEES

Les Andersen motioned to have Jack Lowe, Tammy Beal and Les Anderson work on the rules for Advisory Committees.  Tammy Beal seconded.  Motion Carried 7-0.

Les Andersen motioned to include Charles Musson to work on the rules for Advisory Committees.  Tammy Beal seconded.  Motion Carried 7-0.

ALSTOTT STREET RE-NAMING

Travis Hodge motioned to adopt the proposed resolution.  Paula Wyckoff seconded.  Roll Call: Travis Hodge; yes, Paula Wyckoff; yes, Tammy Beal; yes, Bob Hanvey; yes, Scott Lloyd; yes, Les Anderson; yes, Dan Lowe; yes.  Motion Carried 7-0.

MARION RETAIL CENTER

Phil Westmoreland told the Board members that the three bidders are all capable of handling the project and suggested the Board include specific language in their motion.  Mike Powell, Developers Engineer and Cathy Carroll, Northline Excavation (low bidder) are here tonight to answer any questions the Board members have.

The Board members had the following questions.

Is the contract ready to be signed?  Mike Powell answered; it will be ready by next Tuesday.

After contract is signed how long before contractor can start; Cathy Carroll said the de-watering will start on 3-6-2009.

Will Phil Westmoreland or Mike Powell be on site through the entire project?  Mike Powell is writing this into the contract and will discuss this with George Jappaya.

Does Mike Crain want Pinckney Road fixed as a part of this project?  Phil Westmoreland said Mike Crain will be at the pre-construction meeting and should tell everyone at that time.

Cathy Carroll, Northline Excavation explained their plan of attack.

Tammy Beal motioned that the agreement with the engineer contractor that is approved by Marion Township is to be signed by March 3, 2009 at 5:00 p.m., if not, on Wednesday March 4, 2009 Marion Township will sign a contract with Northline Excavation to start the project on March 6, 2009 and complete the project by March 24, 2009.  Dan Lowe seconded.  Motion Carried 7-0.

Mike Powell asked the Board member to consider paying invoices approved by George Jappaya and OHM with a percentage of the letter of credit Marion Township currently holds.

Dan Lowe motioned to allow the letter of credit as payment to the contractor.  Paula Wyckoff seconded.  Roll Call:  Dan Lowe; yes, Scott Lloyd; yes, Bob Hanvey; yes, Travis Hodge; yes, Tammy Beal; yes, Paula Wyckoff; yes, Les Andersen; yes. 

CORRESPONDENCE/UPDATES

Heritage Days update

There is an update in the Board of Trustees package.

Highland Tribunal Update

Bob included the schedule in the packet.

Huron Valley Federal Aid Committee/Stimulus 2009

Bob attended three meetings regarding the stimulus.  He gave the Board members a handout of all the projects requested within Marion Township .

Spring Clean-up

Bob informed the Board members of the possibilities and the Board members were not interested.

Chestnut Update

The tentative court date is March 18, 2009.  They would like this completed before Judge Latreille retires.

Miscellaneous

Bob and Paula attended a meeting in Oceola regarding the procedures tax foreclosures.

The teen recreation center opens tomorrow.

Marion Township now has Ortho Photos from 2008

Representative Bill Rogers will have scheduled hours to meet with the public.  Information is available at the township hall.

Wayne State University is holding a Business incubator workshop on March 19, 2009 free of charge.

Board of Review will begin on Tuesday, March 4, 2009.

Bob, Jack and Annette will attend a seminar on Low Impact Development on March 3, 2009 in the morning and a Right to Farm discussion that night.

Brown Well drilling submitted a bid to replace the pressure tank for $925.00; Scott Lloyd will get additional bids.

Taxable value is down by 30 million dollars and will affect the township tax revenue by 25 thousand.

The Redmon property is for sale and Bob will discuss the option to buy with Mike Kehoe.

Tammy noted the next meeting packet will be available on March 9, 2009.

CALL TO THE PUBLIC

None heard.

ASSESSOR DISCUSSION

Dan Lowe asked if the Assessor position is salary or hourly.

Bob answered salary.

Is the salary based on a 40 hour work week?

Bob answered no, a 32 hour work week.

Dan Lowe asked if this is written in a contract?

Bob said he will have to look into that.

Dan Lowe said in three years 10% of the township has been assessed, how were the 10% chosen?

Vickie Moellmann, Assessor; personal property was done for the entire township.  The real property assessments were started at the southeast end of the township, Section 36 and they moved west.  Sections 30, 31 and 29 have been worked on yet they are not completely done.

Bob noted the three lakes were done before the systematic process started.

Scott Lloyd read from the January report that 232 were completed in 2008.  He would like to see a report with monthly and year to date totals.

Dan Lowe said at this point 10% of the properties have been assessed in three years.  How is that fair and equal to all the residents?  10% are paying updated values and the remainder is not.  Why can't the assessors go through the township and get the basics, number of structures on the property and then go back to look at details.  The assessing department will review the concept and bring back a report.

Travis Hodge said the Assessor brought a proposal to the Board to hire an outside contractor to do the entire township and the board voted it down.

Dan Lowe said the other contractors said they could have it done in two years.  It has been three years and only 10% has been complete.  We should hire a contract assessor and get it all done.  The assessing department will review the concept and bring back a report.  It is not fair and equal that 10% of the residents are paying what they should and the other 90% isn't. 

He said nothing has been done with the church property and questioned why.  The property is not being used as a church and they should be paying taxes.  Bob said pursuing the church would take time and effort, would Dan like this to be a higher priority?  Dan Lowe said yes.

Scott Lloyd spoke with the State of Michigan; they list the assessment of concrete at $5.33 per square foot and said this number can vary,

Bob Hanvey said a new manual from the State of Michigan came out in 2008.

Vickie Moellmann said rates can change depending on the depth of the concrete and reinforcement. 

ADJOURNMENT

Tammy Beal motioned to adjourn at 9:00 p.m.  Travis Hodge seconded.  Motion carried 7-0.