BOARD OF TRUSTEE MEETING

                                    Thursday, Feb. 28, 2008  

                           AGENDA AND DRAFT MINUTES

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a)    Approval of February 14, 2008 Regular Meeting Minutes  

b)  Clark Hill Invoice for $4,730

      3.   Snow Plowing Concerns

4.     2008 Marion Township Road Projects   

5.    Brent Drive Special Assessment

6.     Love’s Creek/Sesame Drive Special Assessment  

7.   Budget for HAPRA

Correspondence/ Updates

For the Good of the Township

Call to the Public

Adjournment

                                                     DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff, Dave Hamann, Tammy Beal, Les Andersen, Travis Hodge, and Dan Lowe

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Phil Westmoreland, OHM

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT/ABSENT

The members of the board introduced themselves.

CALL TO THE PUBLIC

Art Munsell was present on behalf of George Jappaya.  They are having a problem getting the permits approved through the county building department, and would like to modify the building.  The changes would not change the footprint of the building.  Dave Hamann said the board can approve the changes, but a new site plan with new dates would be required, although he doesn’t think they would have to go through site plan approval again.  Mr. Hamann also said that Section 18.10 of the zoning ordinance states that a site plan change does have to go back to the Planning Commission.  Dan Lowe said he doesn’t believe it’s a site plan change, it’s just a change in the structure. 

Dan Lowe motioned to accept the new plan as presented because it’s not a site plan change, it’s a structure change.  Les Andersen seconded.  Discussion:  Dave Hamann said that the zoning administrator will need a new print with proper dates.  Motion carried 7-0.

APPROVAL OF AGENDA

Dave Hamann motioned to approve the agenda as presented.  Travis Hodge seconded.  Motion carried 7-0.

CONSENT AGENDA

Dave Hamann motioned to approve the consent agenda.  Travis Hodge seconded.  Roll call vote:  Hamann, Lowe, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

SNOW PLOWING CONCERNS

Bob Hanvey said that he and Tammy Beal met with the snow plowing contractor in response to questions raised by Dan Lowe at the last meeting.  Dan Lowe questioned where the information from Accuweather.com came from.  Joanne Beauvais from Absolute Outdoor Services explained that it is one of the tools they use, among others.  Paul Beauvais, 1795 Peavy, introduced himself and asked Mr. Lowe what his specific concerns were.  Mr. Lowe said one of the issues was the fire hall sidewalks not being cleared properly.  Travis Hodge said he hasn’t heard any negative feedback from the staff at the fire hall.  Bob Hanvey asked Mr. Lowe what he suggests be done.  Mr. Lowe said two of the snow plows and some of the salt should be removed from the bills.  Dan Lowe motioned to not pay snow plowing bills until the next meeting, and go through the bills to determine the amounts due.  Motion failed due to lack of second.  Mr. Beauvais will prepare the February bill and will drop off on Friday for Mr. Lowe’s review.

2008 TOWNSHIP ROAD PROJECTS

Bob Hanvey said at the end of the fiscal year, there will be approximately $375,000 available without lowering the fund balance below the budget.  Les Andersen summarized the recent road commission meeting that he attended, and it appears there won’t be any funds available from the road commission for cost sharing.  He feels the priorities should be fixing the curves on Wright Road , limestone on Cedar Lake and Triangle Lake , overlay or grind and resurface on County Farm , and trees and ditch work near Kizer’s property on Sexton Road .  Dan Lowe said the limestone put on Cedar Lake and probably Triangle Lake was 23A instead of 21A.  He feels that the board should wait until spring to see what happens.  Paula Wyckoff said the township needs to be specific about the type of material to be used when asking for bids.  Les Andersen recommended that the township ask the Livingston County Road Commission for bids on 1) Wright Road curves; 2) Cedar Lake limestone; 3) Triangle Lake limestone; 4) County Farm overlay; and 5) Sexton Road near Kizer’s corner (AI #1.)  Phil Westmoreland said the township should look at other roads and perform preventive maintenance.  The majority of funds should be used on upper-level roads.  For example, there are catch basins and manhole covers on Norton Road that should be repaired.

BRENT DRIVE SPECIAL ASSESSMENT

Tammy Beal motioned to adopt a resolution to hold a public hearing on whether to create a Special Assessment District for Brent Drive .  Les Andersen seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Hamann, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

LOVE’S CREEK/SESAME DRIVE SPECIAL ASSESSMENT

Dan Lowe motioned to adopt a resolution to hold a public hearing on whether to create a Special Assessment District for Love’s Creek/Sesame Drive .  Les Andersen seconded.  Roll call vote:  Beal, Hanvey, Hodge, Andersen, Lowe, Wyckoff , Hamann—all yes.  Resolution passed 7-0.

Bob Hanvey said that both Brent Drive and Love’s Creek/Sesame Drive SADs should be added as agenda items for the March 13, 2008 board meeting (AI #2.)

BUDGET FOR HAPRA

Deb Mikula, director of HAPRA, presented the board members with the 2008-09 proposed budget.  She stated that the City of Howell and Oceola Township has already granted approval, and she is asking the board to grant its approval.

Paula Wyckoff motioned to adopt a resolution to approve the Howell Area Parks and Recreation Authority budget as presented.  Tammy Beal seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Hamann, Hodge, Andersen—all yes.  Resolution passed 7-0.

CORRESPONDENCE/UPDATES

Bob Hanvey said he received an email late this afternoon from Rich Burke of Hometown Village of Marion regarding bonding for pavement.  Mr. Hanvey wasn’t able to locate any information, but asked to have this item added to the next agenda (AI #3.)

FOR THE GOOD OF THE TOWNSHIP

The new copier was delivered today.

Dan Lowe asked if the township still had dye to use for testing the sewer.  Bob Hanvey said yes.

Tammy Beal said the assessor will be holding a meeting for residents on March 3 and March 5, and the handouts for the meeting are available on the website.

CALL TO THE PUBLIC

Barney Cole mentioned school traffic on Fisk Road , and asked if traffic counts have been done.  Les Andersen said he would talk with Tim Johnson from LCRC regarding Fisk and Francis Roads.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 8:38 p.m.  Les Andersen seconded.  Motion carried 7-0.