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BOARD OF TRUSTEES

                      AGENDA AND DRAFT MINUTES

                          Thursday, March 12, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of February 26, 2009 Regular Meeting Minutes

b.)    February 24, 2009 Planning Commission Public Hearing

c.)    February 24, 2009 Planning Commission Report

d.)    Complaint Report

e.)    Committee Report

f.)     DPW Report

g.)    Treasurers Report

h.)    Zoning Report

3.      Proposed Txt# 07-08 Section 3.02 Definitions of Front Yard (Corner Lot Frontage requirements)

4.      Proposed Txt # 01-09 Section 11.01 B #7 Uses Permitted in Public Land

5.      Proposed Txt# 02-09 Section 7.10 Schedule of Regulations footnote ‘e’ (Corner Lot Frontage requirements)

6.      Proposed Public Land Rezoning #07-08 thru #14-08

7.      Lucy Road, LLC license agreement

8.      Marion Retail Center

9.      Marion Township Park and Recreation Committee

10.  Tornado Sirens

11.  Budget

12.  Dust Control for Gravel Roads

13.  Township Committees

14.  Assessing

Correspondence/ Updates

Peavy Road Pump Station
NOTE ********Next Board Packet for the March 26, 2009 meeting will be ready on Monday March 23, 2009 after 3:00 p.m.

Call to the Public

Adjournment

                                              DRAFT MINUTES  

 

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff , Tammy Beal , Les Andersen , Travis Hodge, and Scott Lloyd

MEMBERS ABSENT:                 Dan Lowe

OTHERS PRESENT:                  Phil Westmoreland , OHM

                                                Annette McNamara , Zoning Administrator

                                                Vickie Moellmann , Assessor

*******************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Bob Hanvey asked to have the order of agenda items changed.  Tammy Beal motioned to approve the agenda as amended.   Paula Wyckoff seconded.  Motion carried 6-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda.  Les Andersen seconded.  Motion carried 6-0.

ASSESSING

Bob Hanvey read a letter from Dan Lowe to be included as part of the minutes.  Mr. Hanvey also provided the board members with responses to Mr. Lowe’s questions.  Scott Lloyd asked about the church property.  Mr. Hanvey said the township will submit a notice to the owners of the property that the classification of the property has changed, and they can appeal to the Board of Review next March if they choose.  Vickie Moellmann said the exempt status will be removed for 2010.  The board members reviewed the form submitted by the Assessing Department to be used for a monthly report.  Mr. Hanvey said he would like to see the section listed.  Ms. Moellmann will make the suggested changes and submit to the board for review at its next meeting.

PROPOSED TEXT AMENDMENTS #07-08, #01-09, #02-09, PUBLIC LAND REZONING #07-08 THROUGH #14-08

Annette McNamara said these amendments are to allow the proper zoning of cemeteries, parks, schools, etc. to Public Lands rather than Residential.  Scott Lloyd asked if the township would be giving up any rights by this rezoning.  Bob Hanvey said no.  Charles Musson asked if notices had been sent to surrounding property owners.  Ms. McNamara said yes, and the notice was also printed in the newspaper.  Les Andersen motioned to approve text amendments #07-08, #01-09, #02-09 and Public Land Rezoning #07-08 through #14-08, and return them to the Planning Commission.  Paula Wyckoff seconded.  Motion carried 6-0.

LUCY ROAD LLC LICENSE AGREEMENT

Tammy Beal motioned to have the zoning administrator send the letter, as presented, by certified mail and with a proof of mailing.  Les Andersen seconded.  Motion carried 6-0.

MARION RETAIL CENTER

Bob Hanvey updated the board members on the status of this project.

TOWNSHIP PARK AND RECREATION COMMITTEE

Paula Wyckoff provided the board members with minutes of the last meeting and a copy of the 2008-09 budget.  The board members discussed the term “bid” and how it’s used.  Charlie Musson said there are bids for contract and bids for price.  The term “proposal” might be a better word to use when getting prices.  Paula Wyckoff said John Lowe had asked that discussion of committees in regard to funding be tabled until he’s able to attend.  Les Andersen motioned to authorize $3,500 from the Park budget for general maintenance, sanitary and trash.  Tammy Beal seconded.  Roll call vote:  Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 6-0.

TORNADO SIRENS

Les Andersen motioned to table this item until after the budget discussion.  Tammy Beal seconded.  Motion carried 6-0.

BUDGET

Bob Hanvey said the township has to submit an allocation budget to the County Allocation Committee in April.  Mr. Hanvey said the budget does not include a salary increases for 2009-2010, but suggested that the employees be given another paid holiday.  The employees could choose which holiday they would take and the office could remain open.  There wouldn’t be any added expense to the township, but would be a benefit to the employees.  Tammy Beal said she would like to include funds for a separate QVF computer.  Scott Lloyd said he would like to trim salaries and benefits.  Tammy Beal said she met today with a representative from Burnham & Flower who will be presenting some new options to the township for health benefits.  Les Andersen said he would like to follow the same procedure as last year with regard to roads—representatives from the township meet with Tim Johnson to determine priorities.  He feels that County Farm Road should be a priority.

DUST CONTROL

Les Andersen motioned to accept the proposal from Michigan Chloride Sales LLC for dust control.  Scott Lloyd seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen—all yes.  Motion carried 6-0.

TOWNSHIP COMMITTEES

This item was tabled until a future meeting.

PEAVY ROAD PUMP STATION

The township received two quotes to wire the pump stations:  Crampton for $575 and Lightening for $595.  The board members selected Crampton and would like to get started with the Peavy Road pump station.  Bob Hanvey will provide exact counts at the next meeting of how many stations have three-phase wiring.

CORRESPONDENCE/UPDATES

Tammy Beal said the Heritage Days committee will be meeting on Monday, March 16 at 7:00 pm on the lower level.

Board packets for the next meeting will be available on Monday, March 23 after 3:00 p.m.

CALL TO THE PUBLIC

Charlie Musson asked the board members where the buck pole should be moved.  After discussion, it was decided that Mr. Musson will come back to the board when more progress is made.

ADJOURNMENT

Les Andersen motioned to adjourn at 8:45 p.m.   Tammy Beal seconded.  Motion carried 6-0.