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                                    BOARD OF TRUSTEES

                              AGENDA and DRAFT MINUTES

                                    Thursday, April 10, 2008 

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of March 27, 2008 Regular Meeting Minutes

b.)    March 25, 2008 Planning Commission Report

c.)    Complaint Log

d.)    Treasurers Report

e.)    Zoning Report  

3.      Re-appraisal of Residential and Agriculture Properties

4.      2nd Preliminary Review of Text Amendment #02-07 (Home Occupations)

5.      Final Review of Text Amendment #15-07; Section 6.27 (Wellhead Protection and Hazardous Substance Overlay Zone)

6.      Parking Lot Bid Specs

7.      2008 Marion Township Road Projects

8.      HAPRA

9.      Marion Township Heritage Days-June 14&15, 2008

Correspondence/ Updates

For the Good of the Township

Call to the Public

Adjournment

                                  DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff, Dave Hamann, Tammy Beal, Les Andersen, Travis Hodge, and Dan Lowe

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Annette McNamara, Zoning Administrator

                                                Vickie Moellmann, Assessor

                                                John Lowe, Planning Commission Chairman                                          

************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT/ABSENT

The members of the board introduced themselves.

CALL TO THE PUBLIC

Scott Lloyd, 5717 Pingree:  Mr. Lloyd passed out photos of his property and asked why Marion Township charges taxes on excess concrete, while other townships don’t.  The assessor, Vickie Moellmann, said the values on concrete are placed by state cost manuals and she cannot alter the numbers.  Dan Lowe asked why Marion Township taxes excess concrete and others don’t.  Ms. Moellmann said it’s up to the discretion of the assessor, and she doesn’t assess standard amounts, only amounts that are excessive for the neighborhood.  Mr. Lowe said it’s not fair that residents are taxed on concrete and a parcel on County Farm owned by residents of Detroit is tax-exempt.  Bob Hanvey said that particular case was taken to the tax tribunal and the property owner won.  Ms. Moellmann said she will check on what the re-filing options are for that case.

APPROVAL OF AGENDA

Dave Hamann motioned to approve the agenda as amended to include item on D-19 drainage.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda as presented.  Dave Hamann seconded. 

Motion carried 7-0.

REAPPRAISAL OF RESIDENTIAL AND AGRICULTURE PROPERTIES

Vickie Moellmann provided the board with information they had requested on Appraisal Research Company.  Bob Hanvey said he would prefer postponing this item and reassigning duties to the existing staff.  Ms. Moellmann said there isn’t anyone who can do field work.  Paula Wyckoff said it’s to the residents benefit that the information is correct.

Les Andersen motioned to approve the bid from Reliance Appraisals to be spread over three fiscal years.  Tammy Beal seconded.  Discussion:  Dan Lowe said there is no urgency for this to be done now.  Roll call vote:  Hamann—no; Lowe—no; Beal—yes; Hanvey—no; Wyckoff —yes; Andersen—yes; Hodge—no.  Motion failed 3-4.

D-19 DRAINAGE

Dan Lowe said he has met on-site with the Road Commission and Drain Commission.  The LCRC will check out the culvert that goes across the street.  He discussed the size of the pipes, and said they will run a camera if possible to check for blockages.  The blow holes need to be fixed.  Ed Witt said that Marion Drain #3 needs to be restored.  They discussed an easement across Mr. Witt’s driveway.  Mr. Lowe said the school probably isn’t to blame, but they’re not helping the situation.  Sally Witt said that Mr. Lowe is the most logical person she’s heard from in years and she appreciates his efforts.  She read a handout that she provided to the board members, detailing some of the history of this project.  Steve Ball, one of the neighbors, asked that property owners in the area be notified of action that’s being taken.

SECOND PRELIMINARY REVIEW OF TEXT AMENDMENT #02-07—HOME OCCUPATIONS

The board members discussed several items they would like to see modified.  Annette McNamara will compile a list with all of the suggestions for the Planning Commission to consider.  Tammy Beal motioned to send this text amendment back to the Planning Commission with suggestions.  Paula Wyckoff seconded. 

Motion carried 7-0.

FINAL REVIEW OF TEXT AMENDMENT #15-07—SECTION 6.27:  WELLHEAD PROTECTION AND HAZARDOUS SUBSTANCE OVERLAY ZONE

Les Andersen motioned to approve text amendment #15-07, Section 6.27:  Wellhead Protection and Hazardous Substance Overlay Zone, as presented.  Paula Wyckoff seconded.  Motion carried 7-0.

PARKING LOT BID SPECS

This item will be added to the next agenda for discussion.

2008 TOWNSHIP ROAD PROJECTS

Bob Hanvey passed out preliminary budget information for the board to review.  The numbers on the estimate received from Jodie Tedesco don’t add up and clarification is needed.  The LCRC did indicate they would use a combination of 21AA and 23A. 

Les Andersen motioned to approve $120,000 for repairs to Cedar Lake Road from Coon Lake Road to Jewell.  Tammy Beal seconded.  Roll call vote:  Wyckoff —yes; Hodge—yes; Hanvey—yes; Hamann—no; Beal—yes; Andersen—yes; Lowe—yes.  Motion carried 6-1.

Les Andersen and Bob Hanvey will contact the LCRC on Monday (AI #1.)  Mr. Andersen asked Mr. Hamann what his concerns were about this project.  Mr. Hamann said he didn’t think it’s a good use of money right now.  Estimates are still needed for crack sealing and repairs on Norton Road .

Dan Lowe motioned to approve $75,000 for repairs to County Farm from Sanitorium Road to M-155.  Tammy Beal seconded.  Roll call vote:  Beal, Hanvey, Hodge, Andersen, Lowe, Wyckoff , Hamann—all yes.  Motion carried 7-0.

HAPRA

Paula Wyckoff passed out informational items from HAPRA.  The HAPRA monthly meeting will be held at the township hall at 7:00 pm on May 13.  A meeting for township residents to discuss HAPRA’s five-year plan will be held at the township hall at 7:00 pm on May 14.

MARION TOWNSHIP HERITAGE DAYS—JUNE 14 & 15, 2008

Tammy Beal and Jack Lowe updated the board members on activities for this event.

CORRESPONDENCE/UPDATES

A letter was received from Unison, the company that previously wanted to buy out the cell tower lease.  Bob Hanvey asked the board members if he should pursue this, but the board members declined.

A letter was received from William Rogers, chairman of the LC Board of Commissioners, encouraging the township to become a member of SEMCOG.

An email was received from ITC regarding the Herren situation.  The zoning administrator has invited the Herrens to the next board meeting.

The organ in the township hall will be donated to the Recreation Center for the senior citizen group to use.

Bob Hanvey passed out a copy of the Michigan Planning Enabling Act.

Tammy Beal said she needs responses from those who would like to attend the MSU program on the new Planning Enabling Act. 

Paula Wyckoff said she received paperwork on the DTE Energy tree planting grant, which has been granted.

FOR THE GOOD OF THE TOWNSHIP

None.

CALL TO THE PUBLIC

Jack Lowe passed out a diagram of a roundabout that could be constructed at the County Farm and Coon Lake intersection.  This option would save as much property as possible for a park behind the township hall.  Desine will have a preliminary site plan for the park in the next few months, which will be presented to the board.

Mr. Lowe also informed the board about a situation on the Premier Farms property.  A barn at Norton and Amos Road was demolished and all of the debris was pushed into a hole.  Mr. Lowe informed them not to cover the hole, but they did.  The Wellhead ordinance prohibits landfills.  Mr. Hanvey said the zoning administrator has tried to contact the representative for the owners.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 9:45 pm .  Tammy Beal seconded.  Motion carried 7-0.