BOARD OF TRUSTEES

AGENDA AND MINUTES

Thursday, April 11, 2013

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of March 28, 2013 Regular Meeting Minutes

                        b.) Approval of April 3, 2013 Special Meeting Minutes

                        c.)  Goodman Law Group Invoice $525.00

                        d.) DPW Report

                        e.) Treasurers Report

                        f.) Zoning Report

            3.)    Marion Township Roads

            4.)   Copperfield Report

5.)   Crystal Wood Report

6.)    Allocation Budget

7.)   Office Computer Upgrades

8.)   Highland-Howell

Correspondence/Updates      

Call to the Public

Adjournment

MINUTES

MEMBERS PRESENT:  Bob Hanvey, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, Paula Wyckoff, and 
                                   Scott Lloyd

MEMBERS ABSENT:    None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Les Andersen motioned to approve the agenda as presented.  Jim Murray seconded.  Motion carried 7-0.

CONSENT AGENDA

Jim Murray motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

TOWNSHIP ROADS

Bob Hanvey updated the board members on a meeting with MTA and the LCRC; Carmine Palombo from SEMCOG and Mike Craine from the LCRC presented information.  Mr. Hanvey has handouts available for anyone interested.  An email from Phil Westmoreland was received just prior to the meeting with his assessment of Coon Lake Road and Jewell Road. Jim Murray suggested contacting the LCRC to request cost sharing on Coon Lake Road, from Pingree to Cedar Lake Road. Bob Hanvey will follow up (AI #1.)

COPPERFIELD

No new information.  Scott Lloyd mentioned that Allen Edwin is not meeting the requirements of the zoning ordinance Section 6.22 regarding 6” gable roof minimum overhang.  Bob Hanvey will contact the builder (AI #2.)

CRYSTALWOOD

Bob Hanvey asked Dan Lowe to update the board members.  Mr. Lowe said the biggest concern is getting the road “public.”  Bob Hanvey feels the township should be flexible, and he hopes to have a draft of the consent judgment for the next meeting.  The developer is going to put money in an escrow account for completion of the roads.

ALLOCATION BUDGET

The allocation budget summary is included in the packet.  Bob Hanvey suggested a 2.4% pay raise for staff, Clerk, Treasurer, and Supervisor. 

TECHNOLOGY UPGRADES

Bob Hanvey updated the board members on this project.  In addition to what’s already been approved, he would like additional funds for a GIS upgrade and upgrade to the cable service.  Paula Wyckoff motioned to increase the equipment budget to $30,000.  Jim Murray seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Letter received from the State of Michigan regarding the William K. and Nellie (Harper) Sexton house on Mason Road ; it’s being considered for nomination to the National Register of Historic Places.  The meeting is May 3 at 10 am in Lansing .

Email from LCRC regarding springtime weight restrictions.

The judge signed the order for Van Gilder.

Tammy Beal asked the board members to sign a certificate for Karl Bohn’s visitors from Germany .

A Heritage Days meeting is scheduled for Monday, April 15 at 7 pm.

HOWELL-HIGHLAND/CITY OF HOWELL

Motion by Les Andersen at 8:31 p.m. to go into a closed session because an open meeting would have a detrimental financial effect on the position of the township.  Supported by Tammy Beal. Roll call vote: Lloyd, Wyckoff, Andersen, Lowe, Beal, Murray, Hanvey—all yes. Motion carried 7-0.

Motion by Les Andersen at 9:05 p.m. to come out of closed session.  Supported by Paula Wyckoff.  Roll call vote: Beal, Lloyd, Andersen, Lowe, Wyckoff, Hanvey, Murray—all yes.  Motion carried 7-0.

Motion by Bob Hanvey to proceed with the investigating of purchasing the Highland-Howell property and doing the due diligence, which includes an appraisal of the parcel.  Tammy Beal supported.  Roll call vote: Hanvey, Beal, Wyckoff—all yes.  Lloyd, Lowe, Murray, Andersen—all no.  Motion failed 3-4.

ADJOURNMENT

Motion to adjourn at 9:10 p.m. by Les Andersen, supported by Jim Murray.  Motion carried 7-0.