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MARION
TOWNSHIP
AGENDA
and DRAFT MINUTES
April 14,
2005
CALL
TO ORDER:
MEMBERS
PRESENT:
MEMBERS
ABSENT:
CALL
TO THE PUBLIC:
APPROVAL
OF AGENDA: April
14th, 2005
APPROVAL
OF MINUTES FOR:
Approval of March 10, 2005
Regular Board Minutes
Approval of April 11, 2005
Ways & Means Minutes
OLD
BUSINESS:
1. Hometown Garage Entrances and Setbacks
2. Approval of Bond Sale
a) Authorizing use of Surplus Funds to Defease
b) Approving the Undertaking to Provide Continuing Disclosure
c) Award Resolution
3. Radick Show Cause
4. Marion
Township Roads
5. REU's for the High School
6. Eagle REU's
7. Hall Policy
NEW
BUSINESS:
1. Clark Hill Invoice
2. Michigan Emergency Management
3. Resolution Opposing State Senate Bill 220
4. 2005 Census
5. Township Charge Card
6. Employee Expense Procedure
7. Garden Club Funding
8. Irrigation REU
Planning
Commission Report
Parks
& Recreation Report
ZBA
Report
Zoning
Administer Report
DPW
Report
Treasurer's
Report
For
the Good of the Township
Call
to the Public
Adjournment
DRAFT MINUTES
MEMBERS PRESENT:
Bob Hanvey
, Sue Lingle, Dan Lowe,
Dave Hamann
, and Tammy Beal
MEMBERS
ABSENT: None
OTHERS PRESENT: Phil Westmoreland, OHM, Township Engineer
*******************************************************************************************************
CALL TO ORDER
Bob Hanvey
called the meeting to order at
7:30 p.m.
PLEDGE TO FLAG
BOARD MEMBERS PRESENT
The board members introduced themselves.
Charlie
Musson,
333 Triangle Lake Road
: Mr. Musson asked the board
to consider chloride for the roads.
APPROVAL OF AGENDA
APPROVAL OF MINUTES
Board of Trustees Regular Meeting,
March 10, 2005
Dave Hamann
motioned to approve the minutes as presented.
Tammy Beal seconded. Motion
carried 5-0.
Ways & Means Meeting,
April 11, 2005
Sue Lingle motioned to approve the minutes as
presented.
Dave Hamann
seconded. Motion carried 5-0.
CALL TO THE PUBLIC
Bruce
Love,
2876 Cedar Lake Road
:
Mr. Love said it was decided at the last election to have two more
trustees.
Mr.
Hanvey said they would be elected at the general election in 2006.
Mr. Love said he doesn’t want them at $7,500 a
piece,
because then there’s $30,000 worth of trustees.
Mr. Hanvey said they’re a valuable asset to the board.
OLD BUSINESS
Hometown
Village
Garage Entrances and Setbacks
Kevin Wilson from Delcor was present to request a
revision to the PUD agreement for Hometown Village of Marion.
The current models have side-entry garages with a
30’ front setback. The new
Craftsman model has a front-load
garage and would require a 22’ front setback from
the back of the sidewalk, or 36’ from the back of the curb.
Dan Lowe motioned to revise the Hometown Village of Marion
PUD agreement to allow the Craftsman model to have a
36’ front setback from the back of the curb to the front of
the garage, not to exceed 25% of the homes in the total project.
Tammy Beal seconded. Motion
carried 5-0.
Approval of Bond Sale
Peter Ecklund from Axe & Ecklund,
Marion
Township
’s bond counsel, introduced himself. A
bond sale was held
for $13,525,000, which is a refunding bond issue on
behalf of the township. It
refunds two of the township’s
outstanding bonds: one
from 1997 for sanitary sewer, and one from 1999 for both sewer and water.
This will save
the township approximately $927,000 in true interest cost.
Mr. Ecklund is requesting the township board approve
three
resolutions:
The first resolution is to authorize use of surplus funds to
defease in part the Livingston County-Marion Sanitary Sewer
System No. 1 Bonds, Series 1997A and the Livingston
County-Marion Sanitary Sewer System No. 1 and Water Main
Extension Bonds, Series 1999.
Sue Lingle asked if the interest that’s going to be charged to the
residents includes the
1% administration fee. Mr.
Ecklund said it does. Tammy Beal
moved by resolution to authorize use of surplus funds to
defease in part the Livingston County-Marion Sanitary Sewer
System No. 1 Bonds, Series 1997A and the Livingston
County-Marion Sanitary Sewer System No. 1 and Water Main
Extension Bonds, Series 1999. Sue
Lingle seconded.
Roll call vote:
Dave Hamann
, Sue Lingle,
Bob Hanvey
, Dan Lowe, Tammy Beal—all yes. Resolution
passed 5-0.
Sue Lingle motioned to approve the resolution to approve the
undertaking to provide continuing disclosure by the
Township
of
Marion. Tammy Beal seconded.
Roll call vote: Dan Lowe,
Dave Hamann
, Tammy Beal, Sue Lingle,
Bob Hanvey
—all yes. Resolution passed
5-0.
Sue Lingle motioned to approve the resolution to award the
bonds to J.P. Morgan as specified in the document.
Tammy Beal seconded. Roll
call vote:
Bob Hanvey
, Sue Lingle, Tammy Beal,
Dave Hamann
, Dan Lowe—all yes.
Resolution passed 5-0.
Radick Show Cause
Bob Hanvey
indicated the bids for sound testing arrived yesterday.
Phil Westmoreland said he’s waiting for another
bid from Memtech.
Both companies have said that putting equipment out there for 30 days
may not be the most
accurate way to do this.
The recommendation is to have a person on site in four-hour
increments and they can
definitely tell what’s making noise and where
it’s coming from. Mr.
Westmoreland is waiting to hear from the
Radick’s attorney. Tammy Beal motioned to have the assistant zoning
administrator contact the Radicks and inform them
of the board’s motion to have the four-hour test started
within 10 days. Sue Lingle
seconded. Motion carried 5-0.
Township Roads
Bob Hanvey
said Dan Lowe and
Dave Hamann
will attend a Livingston County Road Commission (LCRC) meeting on
Saturday.
Mr. Hanvey is meeting with them on Friday.
One of the short-term issues is whether the township should start
applying
dust control as soon as possible. Tammy
Beal provided a bid from Dave Barr for brine.
The board discussed the
benefits
of brine versus chloride.
John Green, 4500 Hinchey:
Mr. Green asked if any studies have been done on brine and chloride
and which is more
corrosive to vehicles.
Dan Lowe said the brine is 30% and chloride is 38%.
The brine is supposed to be less harmful.
Tammy Beal motioned to have Dave Barr do the first
application of brine as soon as possible for the entire 38 miles of road.
Dan Lowe seconded. Roll
call vote: Sue Lingle,
Dave Hamann
,
Bob Hanvey
, Tammy Beal, Dan Lowe—all yes.
Motion
carried 5-0.
In regard to road repairs, the township has done some
investigation on
Cedar Lake Road. In the budget starting in
July, it
appears the township could spend as much as $200,000 and
still have money for everything else. That’s
not enough to fix
Cedar Lake Road. One approach might be to look
at the gravel roads that need work such as Sexton near Peavy.
One of
the issues that need to be clarified is what the LCRC uses
for its criteria when selecting roads, and what the township gets
as part of the regular maintenance.
Dan Lowe said possibly some ditching could be done on
Cedar Lake Road
.
Bruce Love,
2876 Cedar Lake Road
: Mr. Love said he’s lived on
Cedar Lake Road
for 75 years. It was ditched
about
53 years ago and it hasn’t
been ditched since then. Last
fall, some ditching was done on
Cedar Lake Road
and the road
is in good condition.
Mr. Love is suggesting that the township should try to get the
ditches put on Cedar Lake Road
.
Next year, the township can
start doing something to it.
John Green, 4500 Hinchey:
Mr. Green said Vines off of
Cedar Lake Road
is also a bad spot.
Mr. Hanvey said the township needs to get prices and
suggested a special meeting be held next week.
He suggested
making
Cedar Lake Road
and
Davis Road
priorities.
REUs
for High School
Sue Lingle motioned to table this item for additional
information.
Dave Hamann
seconded. Motion carried 5-0.
Eagles
REUs
Bob Hanvey
said he thinks the township could move the water
REUs
from the Eagles to the school. The
Eagles have
45
REUs
more than they need. The billing
isn’t available yet for the first quarter. Dave Hamann
motioned to table this
item
until
the first quarter bill is available. Tammy
Beal seconded. Motion carried
5-0.
Hall Policy
Sue Lingle motioned to adopt the township hall policy as
presented at the March meeting. There
will be no fee for the key.
Dave Hamann
seconded. Motion carried 5-0.
NEW BUSINESS
Clark Hill Invoice
Dave Hamann
motioned to pay the Clark Hill invoice for $4,400.
Dan Lowe seconded. Roll
call vote:
Dave Hamann
,
Dan
Lowe, Tammy Beal, Sue Lingle,
Bob Hanvey
—all yes. Motion carried
5-0.
Michigan
Emergency Management
Bob Hanvey
is requesting the board to authorize the township to join this group to
provide funding for any major disasters or
equipment
that’s brought in from the outside. The
Howell Area Fire Authority belongs and each township should also
belong
individually.
Dave Hamann
asked if there was any cost. Mr.
Hanvey said no.
Dave Hamann
motioned that the
township
join the Michigan Emergency Management Assistance Compact.
Sue Lingle seconded. Motion
carried 5-0.
Resolution Opposing State Senate Bill 220
Tammy Beal explained there is a bill that says that townships
will have no jurisdiction over shooting ranges.
The bill states
that a sport shooting range is exempt from any noise
ordinances or regulations of a local unit of government.
Dan Lowe
made a resolution to oppose State Senate Bill 220, which
would exempt gun ranges from local noise ordinances or
regulations. Sue Lingle
seconded. Roll call vote:
Bob Hanvey
—yes; Dan Lowe—yes;
Dave Hamann
—no; Sue Lingle—yes;
Tammy Beal—yes. Resolution
passed 4-1.
2005 Census
Sue Lingle motioned that the township not participate in a
special census for 2005.
Dave Hamann
seconded.
Motion carried 5-0.
Township Charge Card
Bob Hanvey
is requesting the township get a charge card that will facilitate the
disposal of excess equipment on eBay or
another
auction site. The county is also
starting an auction site. A
charge card and a bank account are required to do that.
Dan
Lowe motioned to authorize the supervisor and/or clerk to obtain a charge
card and separate bank account for disposal
of
excess equipment on auction sites.
Dave Hamann
seconded. Motion carried 5-0.
Employee Expense Procedure
Bob Hanvey
suggested that this should be discussed with the township accountant and/or
attorney. Dan Lowe motioned to
table
this item. Tammy Beal seconded.
Motion carried 5-0.
Garden Club Funding
Sue Lingle said the Garden Club meets next week.
The club wants to amend the soils in front of the building and
redoing
the center area.
Dave Hamann
motioned to authorize the Garden Club to replenish landscaping for an amount
not to
exceed $500. Tammy
Beal seconded. Roll call vote:
Dave Hamann
, Sue Lingle,
Bob Hanvey
, Dan Lowe,
Tammy Beal—all yes. Motion
carried 5-0.
Irrigation REU
Bob Hanvey
said the issue is whether the township should be charging the same REU fee
for irrigation service as is
paid for household service.
There isn’t a policy clearly in place, but the practice has been to
charge substantially less
for an irrigation REU.
It might be more appropriate to charge the same fee as a household
REU because the irrigation
REUs tend to boost up the usage of system during the
time of the year when the usage is highest, therefore contributing
toward the maximum size of the plant.
Sue Lingle motioned to increase irrigation
REUs
to correspond with household
REUs
.
Dave Hamann
seconded.
Motion carried 5-0.
Maintenance Bids
Sue Lingle motioned to approve the bid from Shepp’s Tree
Service for tree cutting in the three cemeteries for $4,775,
leaving log portions on site.
Dave Hamann
seconded. Roll call vote:
Dan Lowe, Tammy Beal, Bob Hanvey,
Dave Hamann,
Sue Lingle—all yes. Motion
carried 5-0.
Sue Lingle motioned to approve the bid from Wilson & Sons
as the low bidder for lawn service. Dan
Lowe seconded.
Roll call vote:
Dave Hamann
, Sue Lingle, Dan Lowe,
Bob Hanvey
, Tammy Beal—all yes. Motion
carried 5-0.
Joint Meeting
Bob Hanvey
indicated a joint meeting would be held on Monday, May 16 with the Township
Board, Planning
Commission and Zoning Board of Appeals.
Agenda items include a presentation by John Enos from Carlyle/Wortman
and private roads.
No motions or decisions will be made at this meeting.
425 Agreement
Information is included in the packets.
The City Council has approved the application for annexation.
The process for
handling special assessments still needs to be worked out.
Preliminary Budget
Bob Hanvey
provided a budget summary handout for
July 1, 2005-June
30, 2006.
PLANNING COMMISSION REPORT
Dave Hamann
reported that the Planning Commission held three meetings since the last
board meeting. A workshop on
private
roads was held on March 14. Public
hearings and the regular meeting were held on March 22.
Another workshop on
private
roads was held on April 11.
PARKS & RECREATION REPORT
Provided in packets.
Sue Lingle asked the board members to read the Howell Area Parks
& Recreation Authority
Articles of Incorporation so they are prepared to
vote at the May meeting.
ZBA REPORT
Dan Lowe reported that the ZBA met on April 4.
A variance was approved for the Eagles sign, Spruce Run was
granted a variance for the number of lots, and the
variance request from Fred Brown was tabled.
ZONING ADMINISTRATOR REPORT
Provided in packets.
DPW REPORT
Provided in packets.
TREASURER’S REPORT
Dave Hamann
motioned to approve the treasurer’s report with expenses of $168,869.85.
Tammy Beal seconded.
Motion
carried 5-0.
FOR THE GOOD OF THE TOWNSHIP
Bob Hanvey
reported that the township attorney suggested that Frank Lover wants to meet
with members of the board
at his excavation site.
Dan Lowe said he’s not interested in a site visit.
Sue Lingle asked if the township has a court
order regarding Mr. Lover’s site.
Bob Hanvey
said yes.
Bob Hanvey
also said the township has been invited to meet with representatives from
Landtec.
CALL TO THE
PUBLIC
Bruce Love,
2876 Cedar Lake Road
: Mr. Love said the audience
can’t hear what the members of the board are
saying because the microphones don’t work.
Mr. Hanvey explained the microphones are used for recording the
meeting. Mr.
Love also asked who the zoning administrator is.
Bob Hanvey
said
Annette McNamara
. Mr. Love
would like the zoning administrator to visit the
parcel at
Coon Lake Road
and Pingree where there are two horse
trailers and a number of cars without license
plates. Mr. Love said it’s the
supervisor’s job to look for these types of
violations.
ADJOURNMENT
Tammy Beal motioned to adjourn the meeting at
9:25 p.m.
Dave Hamann
seconded. Motion carried 5-0.
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