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BOARD OF TRUSTEES

AGENDA AND MINUTES

Thursday, April 26, 2012 @ 7:30 p.m.

   

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of April 12, 2012 Regular Meeting Minutes

b.) April 16, 2012 Heritage Days Minutes

c.) April-HAFA Agenda/Minutes

d.) April-MHOG Agenda/Minutes

e.) Mediation Invoice $731.25

f.) Investments

3.)     EDC/SPARK

4.)     Crystalwood/Foxfire Water Main Bids

5.)     Copperfield

6.)     Assessing

7.)      Marion Township Roads

8.)   Prusak Case

9.)   Time Payments for Special Assessments

10.) Candidate Policies

11.)  Heritage Days Volunteers

Correspondence/Updates

  • Pending Litigation

 Call to the Public

Adjournment

MINUTES

                                        

MEMBERS PRESENT:               Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, and Paula Wyckoff

MEMBERS ABSENT:                 None *********************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Paula Wyckoff motioned to approve the agenda as presented.  Les Andersen seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 7-0.

EDC/SPARK

Mike Kennedy was present on behalf of the EDC, as well as county commissioner Steve Williams.  Dan Lowe motioned to approve the agreement with the Economic Development Council of Livingston County for $8,000 per year for three years, and authorize the clerk and supervisor to sign the agreement, with changes to item #8 from first day of October to last day of October and the mailing address for the EDC changed to 218 E. Grand River, Brighton, MI.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff—yes; Murray—yes; Hanvey—yes; Lloyd—yes; Beal—yes; Andersen—no; Lowe—yes.  Motion carried 6-1.

CRYSTALWOOD/FOXFIRE WATER MAIN BIDS

Les Andersen motioned to authorize the contract between MHOG and ET MacKenzie in the amount of $79,997.65. Tammy Beal seconded.  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

COPPERFIELD

A tentative offer has been received for nine lots.  Mike Kehoe will prepare a standard purchase agreement.

An estimate was received from TL’s Excavating for gate repair, trash removal and creating a berm at Copperfield.  Tammy Beal motioned to accept the estimate from TL’s Excavating for $750.  Les Andersen seconded.  Roll call vote:  Hanvey—yes; Lowe—yes; Wyckoff—yes; Beal—yes; Lloyd—abstain; Murray—yes; Andersen—yes.  Motion carried 6-0 (1 abstention.)

ASSESSING

Paula Wyckoff said that MTA said the ad and job description for a Michigan Advanced Assessing Officer (MAAO) should be approved by the board.  Tammy Beal said to advertise in the MTA or MAA publications would take too much time, and suggested the ad be placed on the MTA and MAA websites, in the local paper, and on the township’s website.

Dan Lowe motioned to hire a contract assessor and use the savings for road improvements.  Scott Lloyd seconded.  Motion withdrawn.

Jim Murray motioned to approve the ad as presented.  Les Andersen seconded.  Murray—yes; Beal—yes; Andersen—yes; Lowe—no; Hanvey—yes; Lloyd—no; Wyckoff—yes.  Motion carried 5-2.

Jim Murray motioned to approve the job description as presented.  Tammy Beal seconded.  Roll call vote:  Lowe—no; Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey—all yes.  Motion carried 6-1.

Tammy Beal motioned to set the salary at $26-33 per hour for 32-hour work week plus normal staff benefits.  Les Andersen seconded.  Motion carried 5-2 (Lowe/Lloyd).

Dan Lowe motioned to hire a contract assessor as presented by HSC with the option to change the contract as required, and not hire a full-time assessor, and use the savings for roads.  Scott Lloyd seconded.  Roll call vote:  Wyckoff—no; Murray—no; Hanvey—no; Lloyd—yes; Beal—no; Andersen—no; Lowe—yes.  Motion failed 2-5.

TOWNSHIP ROADS

Dan Lowe updated the board members on water issues on Dutcher Road (Pingree/Dutcher area).  The estimate to repair is $700-1000, which would be split with Iosco Township.  The LCRC will furnish the culvert. 

Dan Lowe motioned to send not more than $400 to Iosco Township for repairs to relieve flooding in Marion.  Jim Murray seconded.  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

Board members discussed possible areas needing repair:  Peavy from Mason to Tracilee; Cedar Lake from Jewell to Norton; limestone on Triangle Lake Road from D-19 to South Oaks; County Farm (near Gillette property.)  Scott Lloyd said the County Farm repair should be maintenance; Bob Hanvey will contact the LCRC (AI #1.)

Jim Murray motioned to have dust control applied for the entire township as soon as possible.  Les Andersen seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes.  Motion carried 7-0.  Tammy Beal will contact the LCRC to make arrangements (AI #2.)

PRUSAK CASE

Bob Hanvey said the only changes to the agreement were regarding the notification procedure.

TIME PAYMENTS FOR SPECIAL ASSESSMENTS

Bob Hanvey motioned to postpone this item until the next meeting. Paula Wyckoff seconded. Motion carried 7-0.

CANDIDATE POLICIES

Tammy Beal motioned to approve the policy as presented.  Les Andersen seconded.  Motion carried 7-0.

HERITAGE DAYS VOLUNTEERS

Tammy Beal said she needs volunteers for Heritage Days and encouraged the board members to participate.

CORRESPONDENCE/UPDATES

Dan Lowe said the estimate from Erv Suida for the Crystalwood manhole repair is $750-850, and he suggested splitting the cost with the homeowner.  Les Andersen motioned to approve up to $450 for the manhole repair at 220 Crystal Court. Scott Lloyd seconded. Roll call vote: Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Motion carried 7-0.

Pending Litigation:  Bob Hanvey said the tribunal dismissed all but three of the Coon Lake Aquatic Weed Control SAD appeals.  Nothing has been submitted for those three; the deadline was April 18.

CALL TO THE PUBLIC

No response.

ADJOURNMENT

Les Andersen motioned to adjourn at 9:32 pm.  Jim Murray seconded.  Motion carried 7-0.