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                                           BOARD OF TRUSTEES

                                AGENDA and DRAFT MINUTES

                                                 May 8, 2008

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of April 24, 2008 Regular Meeting Minutes

b.)    Complaint Log

c.)    DPW Report

d.)    Planning Commission Report (April 22, 2008)

e.)    Treasurers Report

f.)     Zoning Report

3.      Brent Drive Special Assessment

4.      Love’s Creek/Sesame Drive Special Assessment

5.      ZBA Case #01-07 Marquardt

6.      Final Review of Text Amendment #13-07; Section 3.02 Definition of Contractor Storage Yard

7.      Amendment to Marion Retail Center Site Plan dated March 28, 2008

8.      Zoning Enforcement Practices

9.      2008 Marion Township Road Projects

10.  Parking Lot Bids

11.  Marion/Genoa Drain at Foxfire

Correspondence/ Updates  

For the Good of the Township

Call to the Public

Adjournment

                                          DRAFT MINUTES

 

MEMBERS PRESENT:               Bob Hanvey , Dave Hamann , Tammy Beal , Les Andersen , Travis Hodge, Dan Lowe, and Paula Wyckoff

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Annette McNamara , Zoning Administrator

                                                                                                                                             

***********************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT/ABSENT

The members of the board introduced themselves.

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal asked to have an item added regarding signs on D-19 as item #12.  Dave Hamann motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen asked to have the April 24 regular board minutes changed to reflect his comment regarding leasing the township’s property.  He said if the park is leased for agricultural use, it should be for multiple years if work isn’t starting on the park right away.

BRENT DRIVE SPECIAL ASSESSMENT

Bob Hanvey said that two public hearings and one informal meeting have been held.  Mr. Manis on Coon Lake Road signed the petition in error; he has submitted a request to be removed, and the district can be made smaller without another public hearing.

Les Andersen motioned to adopt a resolution to remove Parcel ID #4710-19-400-009 from the special assessment district and divide the amount by 20 parcels instead of 21. Paula Wyckoff seconded.  Roll call vote:  Hamann, Lowe, Beal, Hanvey, Wyckoff, Andersen, Hodge—all yes.  Resolution passed 7-0.

Les Andersen motioned to adopt a resolution to approve the Special Assessment Roll for Brent Drive .  Travis Hodge seconded.  Roll call vote:  Wyckoff, Hodge, Hanvey, Hamann, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

LOVE’S CREEK/SESAME DRIVE SPECIAL ASSESSMENT

Travis Hodge motioned to adopt a resolution to approve the Special Assessment Roll for Love’s Creek/Sesame Drive .  Paula Wyckoff seconded.  Roll call vote:  Beal, Hanvey, Hodge, Andersen, Lowe, Wyckoff , Hamann—all yes.  Resolution passed 7-0.

ZBA CASE #01-07—MARQUARDT

Bob Hanvey said Mr. Marquardt came to the township hall today and is unable to attend this meeting.  He presented information that indicates he’s making progress with the Livingston County Health Department.  He has signed a proposal with Boss Engineering, and is negotiating a lease with his neighbor for the drain field.  Mr. Hanvey told Mr. Marquardt that there is a height issue because the accessory building is taller than the principal structure.  Mr. Marquardt said he intends to add a second story to the principal dwelling.

Dan Lowe motioned to have Mr. Marquardt reappear before the ZBA at its July meeting or the township board will take enforcement action against the violation.  Les Andersen seconded.  Motion carried 7-0.

FINAL REVIEW OF TEXT AMENDMENT #13-07—SECTION 3.02:  DEFINITION OF CONTRACTOR STORAGE YARD

Joe Siciliano, 37000 Grand River, Suite 350, Farmington Hills, MI, was present as attorney for Lucy Road LLC.  Mr. Siciliano stated that the language as presented in this definition is too restrictive, and “single entity” should not be included.  He asked the board to deny approval of this text amendment.  Les Andersen said the township planner supports this language.

Les Andersen motioned to approve the definition of contractor storage yard as submitted.  Tammy Beal seconded.  Motion carried 7-0.

AMENDMENT TO MARION RETAIL CENTER SITE PLAN DATED MARCH 28, 2008

Art Munsell and Kevin Jappaya were present to request an amendment to the site plan for Marion Retail Center .  They had previously asked to have the building split because of the fire suppression system, but that has been worked out and they would like the building put back together. Les Andersen asked about the pipe that services Mr. Dymond’s property, and Mr. Munsell said they are still working on that issue.

Les Andersen motioned to approve the change in site plan for Marion Retail Center .  Dan Lowe seconded.  Motion carried 7-0.

ZONING ENFORCEMENT PRACTICES

Bob Hanvey said this committee met prior the board meeting.  Some progress was made and more evaluation is needed.  The committee will have at least one more meeting.

2008 TOWNSHIP ROAD PROJECTS

Les Andersen asked if the dust control would be started the week of May 19.  Tammy Beal said yes.  Mr. Andersen said the Road Commission has done some tree removal on Sexton Road .  Dan Lowe asked if any information had been received on Norton Road .  Bob Hanvey said not yet, but this item will be left on the agenda for the next meeting.

PARKING LOT BIDS

Bob Hanvey said that Phil Westmoreland took measurements; however, no bid packet has been received.

MARION/GENOA DRAIN AT FOXFIRE

Bob Hanvey passed out information on an exposed manhole.  He has discussed the situation with the Drain Commission.  Dan Lowe said there are easement issues and the bank of the stream needs to be put back where it belongs.  Mr. Lowe asked if OHM has reviewed; Mr. Hanvey said because it’s an MHOG line, Tetratech would probably review; he will contact Tetratech and let them know about this situation.

SIGNS ON D-19

Bob Hanvey said that due to the City of Howell ’s construction project on D-19, three properties in the township will have to move their signs.  If it is determined that they have to apply to the ZBA, Mr. Hanvey asked the board members if they would consider only charging the actual cost for advertising and mailing instead of the regular $400 application fee. Tammy Beal motioned to charge the City of Howell only the actual cost for the ZBA application, if necessary. Travis Hodge seconded.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Bob Hanvey passed out a letter from the Michigan Department of Treasury regarding the township’s favorable 2006 fiscal indicator score.

A letter was passed out from Putnam Township regarding its master plan update.

A letter was received from OHM regarding Marion Retail Center .

Bob Hanvey passed out details on action taken on the Lucy Road situation.

Bob Hanvey said a septic/drain field maintenance class will be held on May 29, which includes a tour of the facility.  The cost is $15 and those interested should contact the clerk as soon as possible.

Tammy Beal said the Livingston County chapter of MTA will be holding its meeting on May 28 at 7 pm in Conway Township .

FOR THE GOOD OF THE TOWNSHIP

Bob Hanvey asked the board members if he should include money in the budget for one or two tornado sirens.  No opposition was heard.

Paula Wyckoff said HAPRA will be holding a meeting on its five-year plan on Wednesday, May 14, 7:00 pm at the township hall.

Fred VanGilder, 5655 Marr Rd, Fowlerville, and Paul Klebba, 2220 Pheasant Run, were present to discuss the situation on the Premier Farms property.  They said all that was left was block and stone and they covered it up with dirt.  Bob Hanvey said it has to be removed.  Mr. VanGilder asked if the township would pay for it.  Mr. Hanvey said no.  Dan Lowe said the property is in the Wellhead Protection area and nothing can be buried; it has to go to a landfill.  Mr. Hanvey said the township has talked with the owner’s representative and arrangements are being made to have it cleaned up.

Art Munsell said he talked with the MHOG representative and the township’s DPW coordinator regarding REUs for Marion Retail Center.  He wanted the board to be aware of the situation because it has the final say about the number of REUs .

CALL TO THE PUBLIC

Debra Wiedman-Clawson, 2355 White Birch Trail, said the cemetery looked very good after the clean-up.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 7:50 pm .  Les Andersen seconded.  Motion carried 7-0.