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BOARD OF TRUSTEES

AGENDA AND MINUTES

Thursday, May 10, 2012 @ 7:30 p.m.

 

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of April 26, 2012 Regular Meeting Minutes

b.) Park Advisory Minutes- April 24, 2012

c.)  Goodman Law Group Invoice $1,155.00

d.) Complaint Report

e.) DPW Report

f.) Treasurers Report

g.) Zoning Report

3.)     Time Payments for Special Assessments (bring back)

4.)   Crystal Wood Special Assessments

5.)   Cemetery Preservation Committee Officers

6.)    Assessing

7.)    Marion Township Roads

8.)  Goodsell Park Estimate

9.)   Planning Commission Reappointment-Jean Root

Correspondence/Updates

  • Pending Litigation
  • County Tax Allocation

Call to the Public

Adjournment

MINUTES

MEMBERS PRESENT:               Bob Hanvey, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, and Paula Wyckoff

MEMBERS ABSENT:                 Scott Lloyd

*********************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Jim Murray motioned to approve the agenda as presented.  Les Andersen seconded.  Motion carried 6-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Les Andersen seconded.  Roll call vote:  Lowe, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 6-0.

TIME PAYMENTS FOR SPECIAL ASSESSMENTS

Bob Hanvey presented the board with a policy used by Brighton Township.  Les Andersen had concerns about this policy being used for private road assessments; Supervisor Hanvey said his recommendation would be to use it for sewer and water only.  The township would have no obligation to fund a special assessment over time, but would have the option.  Jim Murray and Les Andersen asked if other townships have similar policies.  Bob Hanvey will investigate (AI #1.)

Paula Wyckoff motioned to postpone this item.  Les Andersen seconded.  Motion carried 6-0.

CRYSTALWOOD SPECIAL ASSESSMENTS

A handout is included in the packet regarding this agenda item. Dan Lowe said the roads already need repair; the public portion needs to be capped. The township has about $17,000 in the escrow account that could be used to finish the water connection as shown on the site plan.  Passing the remaining cost to the developer would require a change to the Sewer & Water general ordinance. Les Andersen motioned to have the attorney change the language in the Sewer & Water general ordinance. Tammy Beal seconded. Motion carried 6-0.

CEMETERY PRESERVATION COMMITTEE OFFICERS

Les Andersen motioned to appoint Karl Bohn as chairperson for the Cemetery Preservation Committee.  Tammy Beal seconded.  Motion carried 6-0.

Paula Wyckoff motioned to appoint Bob Brown as vice chairperson for the Cemetery Preservation Committee.  Les Andersen seconded.  Motion carried 6-0.

Les Andersen motioned to appoint Tammy Beal as secretary for the Cemetery Preservation Committee.  Paula Wyckoff seconded.  Motion carried 6-0.

ASSESSING

An ad for the assessing position has been placed on the MTA and MAA websites, the township’s website, and published in the local paper. Jim Murray suggested a three-person committee to review the resumes and conduct preliminary interviews. Dan Lowe said he wants to see all of the applicants.  Resumes are due by May 31.  Bob Hanvey asked the board for authorization to hire someone on a temporary basis to help out for the tax bill period; he estimates five days between now and July 1. This amount is within the spending limit set for the supervisor, so no action is required.

Bob Hanvey said that the assessing assistant is doing work beyond the skill level of what she was hired for and she is doing extra work that she should be compensated for. Jim Murray motioned to increase the hourly salary to $18 per hour, retroactive to April 4, 2012.  Tammy Beal seconded. Roll call vote: Wyckoff, Murray, Hanvey, Beal, Andersen—all yes; Lowe—no.  Motion carried 5-1.

TOWNSHIP ROADS

Bob Hanvey said the residents of Bonnie Circle have approached the township about funding a special assessment for the roads.  A notice was sent to property owners and a meeting is scheduled for Monday, May 14. After discussion, the board agreed to offer financing without interest, with no contribution from the township.

Estimates were received from the Livingston County Road Commission for three projects:  Triangle Lake from D-19 to South Oaks, Peavy Road from Tracilee to M-155, and Cedar Lake Road from Jewell to Norton.  The board members discussed the various options presented.

Dan Lowe suggested asking the Howell Nature Center to contribute to dust control due to the large volume of traffic it generates. Dan Lowe will contact Dick Grant from the Howell Nature Center and ask for $1000 toward dust control (AI#2.) Mr. Lowe will also contact Tim Johnson from the LCRC regarding Triangle Lake Road issues (AI #3.)

Les Andersen motioned to approve Option #2 for Peavy Road and Option #2 for Cedar Lake Road, per the estimates from the Livingston County Road Commission. Jim Murray seconded. Discussion:Dan Lowe would like clarification on how the 2” referred to in Option #2 for Cedar Lake Road is determined, and also would like to know who did the work on Chase Lake Road.  Mr. Lowe will follow up with Tim Johnson from the LCRC (AI #4.)  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey—all yes.  Motion carried 6-0.

GOODSELL PARK ESTIMATE

Jim Murray motioned to table this item until more information is available. Tammy Beal seconded. 
Motion carried 6-0.

PLANNING COMMISSION REAPPOINTMENT

Bob Hanvey recommended the reappointment of Jean Root to the Planning Commission for another three-year term.  Les Andersen motioned to approve the recommendation of the township supervisor.  Tammy Beal seconded.  Motion carried 6-0.

CORRESPONDENCE/UPDATES

Bob Hanvey reported that the remaining three appeals for the Coon Lake Aquatic Weed Control special assessment have been voluntarily withdrawn.

Included in the packet is a handout on the county tax allocation; Livingston County has the lowest rate in the state.

A brown bag lunch on “Placemaking with Greenways and Bicycle Facilities” is scheduled for May 23 at noon at Lindhout Associates in Brighton.

Information has been received from the township attorney on the Copperfield purchase agreement.

A Community Sale/Shred Event is scheduled for May 19 at the township hall.

CALL TO THE PUBLIC

No response.

ADJOURNMENT

Les Andersen motioned to adjourn at 9:28 pm.  Tammy Beal seconded.  Motion carried 6-0.