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                                           MARION TOWNSHIP

                   AGENDA and DRAFT MINUTES

                          BOARD OF TRUSTEES

                                   May 11, 2006  

                     

CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

MEMBERS PRESENT/ ABSENT:  

CALL TO THE PUBLIC:    Agenda Items Only – 3 minute limit

1. CONSENT AGENDA

All items listed are considered to be routine by the Board and will be enacted by one motion. There

will be no separate discussion of these items unless a Board member or Citizen so requests, in 

which event the item will be removed from the Consent Agenda and considered in its normal 

sequence on the agenda.

            a.) Approval of Agenda

            b.) Approval of April 27, 2006 Minutes

            c.) April 25, 2006 Planning Commission Report

            d.) DPW Report

            e.) Zoning Report

            f.) Investment Reports

            g.) Parks & Recreation Report

            h.) Complaint Log  

2. Franklin Knoll of Marion Site Plan Approval

3. Marion Pines Site Plan Approval

4. Marion Township Roads

    a.) Road Maintenance Programs

    b.) Parker High School Line

   c.) Loves Creek/Sesame Road Special Assessment

5. Jesse Drive

6. Preliminary Budget Review

     a.) Planning Commission 

     b.) Parks & Recreation

     c.) Cemetery

7. New Michigan Zoning Enabling Act

8. Community Wastewater Utility Systems General Ordinance

9. Appointment of Parks & Recreation Representative

10. Change of the June 22, 2006 Board of Trustee Meeting    

FOR THE GOOD OF THE TOWNSHIP

CALL TO PUBLIC:

ADJOURNMENT:  

                                          DRAFT MINUTES

 

MEMBERS PRESENT:     Bob Hanvey, Dave Hamann , Tammy Beal, Paula Wyckoff, and Dan Lowe

MEMBERS ABSENT:      None

OTHERS PRESENT:       Phil Westmoreland , OHM

                                      David Schroeder, OHM                                                    

*******************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:31 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT

The members of the board introduced themselves.

CALL TO THE PUBLIC

Judge Theresa Brennan, who was appointed in July, introduced herself to the board members.

CONSENT AGENDA

Bob Hanvey asked to have approval of the agenda removed from the consent agenda.  Tammy Beal motioned to

amend the consent agenda.  Dave Hamann seconded.  Motion carried 5-0.

APPROVAL OF MAY 11, 2006 AGENDA

Tammy Beal asked to have the Clark Hill invoice added to the agenda. Dave Hamann  

motioned to approve the agenda as amended. Tammy Beal seconded. Motion carried 5-0.

FRANKLIN KNOLL OF MARION SITE PLAN APPROVAL

Pat Keough from Advantage Civil Engineering was present on behalf of this project.  This is a single-road access 

development with 22 units approximately one acre in size, and two larger parcels in the back.  Mr. Keough said he

has received all of the necessary approvals. Dave Hamann said the Planning Commission reviewed this project on 

April 25, and the only outstanding issue was the final Master Deed and Bylaws.  Dan Lowe asked if there is a clear

understanding of the process for road approval.  Phil Westmoreland said they are required to certify the road, and 

copies of the testing reports should be sent to OHM.  More detail will be given at the pre-construction

meeting.  Mr. Lowe said the road must be certified before land use permits are issued for individual houses. 

Tammy Beal motioned to approve the site plan for Franklin Knoll of Marion.Dave Hamann seconded.  

Motion carried 5-0.

MARION PINES SITE PLAN APPROVAL

Nick Bolhouse from Kebs Engineering was present on behalf of this project.  Mr. Bolhouse said the only 

outstanding issue is the Master Deed revisions with Mike Kehoe , the attorney for Marion Pines, and Kebs’

attorney.  On May 2, they submitted 15 copies of the revised Master Deed and Bylaws. They sent an email to  

Mike Kehoe on April 29, and haven’t heard back from him.  Dave Hamann motioned to approve the Marion Pines 

development  contingent upon final resolution of the Master Deed and Condominium Bylaws between the township 

attorney and the applicant’s attorney, and no land use permits will be issued until resolved. Tammy Beal seconded.

Discussion:  Dan Lowe asked if the procedures are clear for approval of the road.  Phil Westmoreland said it

would be addressed at the pre-construction meeting.  Motion carried 5-0.

TOWNSHIP ROADS

Road Maintenance Program:  

Bob Hanvey said he and Steve Williams attended a meeting at the LCRC today.  Mr. Williams,  5118 Hinchey 

Road, summarized the meeting.  The LCRC proposed a three-year plan for the roads.  The first year would be

spent working on the ditching and removing trees, the next year would be removal and prep work with sand and 

gravel, and the third year would be paving.  Mr. Hanvey said they discussed the ways to maximum the return on the 

township’s investment in roads. One of the best ways to help preserve the longevity of the gravel roads is to do

more dust control. The LCRC said typically if they do pave a road, within a year or so, the number of trips on the 

road tends to double. Phil Westmoreland discussed the proposal submitted by OHM for a five-year road 

maintenance program.  Dave Hamann motioned to postpone this item until the next meeting. Paula Wyckoff 

seconded.  Motion carried 5-0. 

Parker High School Line

Bob Hanvey said that Rick Terres had some discussions with OHM regarding the LCRC’s recommendation for 

the depth of the force main. Phil Westmoreland said they want to put the force main, at least in one spot, 35 feet 

deep. Mr. Westmoreland is concerned from a number of perspectives.  He’s not sure HDPE can be that deep, 

and it makes it impossible to maintain it.

Love’s Creek/Sesame Road Special Assessment

Phil Westmoreland met with the representatives, and they would like to reduce some of the costs by doing some 

of the contracting, inspection, drain clean out, etc.  Bob Hanvey said a similar request has been made by Hidden  

Valley. They will be coming back to the Board for further discussion.  Mr. Hanvey said the requirements of 

Public Act 188 should be rigorously followed. 

JESSE DRIVE

Dan Lowe motioned to forward the township attorney’s letter, as modified, to Mr. Ward and the Livingston County

Building Department.  Dave Hamann seconded.  Motion carried 5-0.

PRELIMINARY BUDGET REVIEW

Bob Hanvey passed out a preliminary budget for the next fiscal year for review and discussion.  

The budget hearing will be held in June.

NEW MICHIGAN ZONING ENABLING ACT

A handout from MTA is included in the packet. The planners are working on changes that the township has to make. 

COMMUNITY WASTEWATER UTILITY SYSTEMS GENERAL ORDINANCE

Dave Hamann said the township attorney should review this.  Bob Hanvey asked the board members to send 

comments to him and he will forward to Mike Kehoe . 

APPOINTMENT OF PARKS & RECREATION REPRESENTATIVE

Dave Hamann motioned to appoint Paula Wyckoff as the Parks & Recreation representative. 

Tammy Beal seconded. Motion carried 5-0.

CHANGE MEETING DATE

Dave Hamann motioned to change the June 22 regular board meeting to June 29.  Tammy Beal seconded. 

Motion carried 5-0.

CLARK HILL INVOICE

Dave Hamann motioned to approve the Clark Hill invoice for $2,491.30.  Dan Lowe seconded.  Roll call vote:  

Paula Wyckoff, Dave Hamann , Bob Hanvey, Tammy Beal, Dan Lowe—all yes.  Motion carried 5-0.

FOR THE GOOD OF THE TOWNSHIP

Charlie Musson, 333 Triangle Lake Road :  Mr. Musson said the township board should take a good look at the new

zoning act.  Bob Hanvey said there’s also going to be a new combined planning act.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 9:00 p.m.   Tammy Beal seconded.  Motion carried 5-0.