BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, May 23, 2013 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)   Approval of Agenda

2.)   Consent Agenda

                     a.) Approval of May 9, 2013 Regular Meeting Minutes

                     b.)   May 15, 2013 MHOG Agenda/Minutes

                    c.)  May 15, 2013 HAFA Agenda/Minutes

                    d.)  City of Howell WWTP

            3.)  Marion Township Roads/Bonnie Circle

4.)  Crystal Wood Report

5.)  Copperfield Report

6.)  Budget

7.)  Cell Tower Offer

8.)  Highland Howell Property

Correspondence/Updates        

Call to the Public

Adjournment

MINUTES

                                                                                                       

MEMBERS PRESENT:               Bob Hanvey, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, Paula Wyckoff, and Scott Lloyd

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Phil Westmoreland, Spicer Group

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:34 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Bob Hanvey added an agenda item for Allen Edwin.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Les Andersen seconded.  Motion carried 7-0.

TOWNSHIP ROADS/BONNIE CIRCLE

An estimate from the LCRC for Triangle Lake Road is included in the packet.  Les Andersen felt that another load or two of crushed stone would be adequate, rather than almost $40,000.  Dan Lowe said he doesn’t think the road needs anything else.  Les Andersen motioned that the township take no further action on Triangle Lake Road until next spring.  Scott Lloyd seconded.  Motion carried 7-0.

Bonnie Circle:  The cost for repairs is estimated at approximately $150,000.  Les Posly, 539 Bonnie Circle, said the sewers were put in on the inner circle, and the pipes under the road are causing issues; as well as all of the trucks that used the road.  Mr. Posly said he has consulted with an attorney, who feels the residents would have a case against the Livingston County Road Commission, as well as the township because of its advisory control over the project.  Lynn Gates, 332 Bonnie Circle, asked about the sewers.  Phil Westmoreland said it depends on various factors such as depth, the method used, and the soils.  Sharon Boker, 451 Bonnie Circle, asked Mr. Hanvey if he had looked at the roads; he said yes.  Ms. Boker asked if the LCRC would be willing to contribute; general consensus was no.  Dan Lowe said that Hardman is in the same condition as Bonnie Circle; the failure with the road is strictly age, not from trucks.  Bob Hanvey said that the LCRC is paying for the engineering, which is a monetary contribution to the project. 

Les Andersen motioned to authorize the township to pay 10% of the Bonnie Road repairs, not to exceed $15,000.  Scott Lloyd seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 7-0.

CRYSTALWOOD REPORT

A letter from the LCRC regarding this project is included in the packet.  Bob Hanvey said he talked with Mike Craine, and there are no problems with the base; the timing is not set in stone.  Rick Elkow would like to do the paving right away.  He will have his engineers talk with Phil Westmoreland.  Mr. Elkow will also get a revised consent judgment to the Board.  He’s talked with the two associations, and will have his attorney draft a letter for the Crystalwood Estates property owners to sign.

COPPERFIELD REPORT

Bob Hanvey reported that a couple more lots have been sold.  Included in the packet is an email request from Tom Larabel that the board reconsider letting them clear the lots.  Scott Lloyd and Dan Lowe objected.  Bob Hanvey will let them know (AI #1.)

BUDGET

Jim Murray motioned to adopt a resolution to set public hearings for the millage rate and budget approval on Thursday, June 13, 2013.  Tammy Beal seconded.  Roll call vote:  Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

Tammy Beal will get price estimates for new carpet (AI #2.)

CELL TOWER OFFER

A letter from the AT&T Lease Optimization Program is included in the packet.  Les Andersen motioned to not accept the offer.  Scott Lloyd seconded.  Motion carried 7-0.

HIGHLAND HOWELL PROPERTY

A letter on behalf of the City of Howell is included in the packet.  Shea Charles, City Manager was in attendance, along with Councilmembers Al Schlittler and Jeff Hansen.  No action was taken at this time.

CORRESPONDENCE/UPDATES

Paula Wyckoff reported that Howell Parks & Recreation has given out 532 park passes to Marion Township residents as of this date.

CALL TO THE PUBLIC

No response.

ADJOURNMENT

Les Andersen motioned to adjourn at 9:55 pm.  Tammy Beal seconded.  Motion carried 7-0.