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                                   BOARD OF TRUSTEES

                                       AGENDA and DRAFT MINUTES

                                    Thursday, May 28, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of April 28, 2009 Regular Meeting Minutes

b.)    MTA Invoice

c.)    Investments

d.)    May 18, 2009 Heritage Days Meeting Minutes

  3.      Hometown Village

 4.      Marion Retail Center

 5.      Marion Oaks

 6.      Premier Farms Water Test

 7.      Budget

 8.      Road Projects

 9.      Marion Township Park II Property

10.  Hunters Safety Class

11.  Chestnut

12.  Planning Commission Appointment

13.  Parking Lot Resealing

Correspondence/ Updates

            Household Hazardous Waste

            Insurance    

Call to the Public

Adjournment

                                                         DRAFT MINUTES

                                                                                                           

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff , Tammy Beal , Les Andersen , Travis Hodge, Scott Lloyd, and Dan Lowe

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Phil Westmoreland , OHM

                                               **************************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Bob Hanvey asked to include MHOG with the Hometown Village agenda item.  Tammy Beal motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0

CONSENT AGENDA

Les Andersen said the minutes from April 28 should use the word “limestone” instead of “brine” (Township Road Projects, page 2, paragraph 2.)  Les Andersen motioned to approve the consent agenda.  Travis Hodge seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

HOMETOWN VILLAGE/MHOG

Bob Hanvey updated the board members on the scrap concrete pile situation.  He sent an aerial photo to the bank, and Paula Wyckoff also talked with them.  They’ve received two bids and are waiting for approval. 

Bob Hanvey updated the board members on the water tower sites.  The Hometown Village site was not appropriate from an engineering standpoint, and the cost to put it on the Eagles’ property was too high.  Mr. Hanvey said there are lots in Copperfield, adjacent to the Eagles’ site, that are up for tax sale.  He explained the process and the steps involved.  He feels it would be best to bid the refusal price of $27,500.  Dan Lowe said he thinks the township only needs lots 29 and 30, and there is no fall zone for water towers.

MARION RETAIL CENTER

Correspondence from Powell Engineering and OHM is included in the packet.

MARION OAKS

Correspondence from Marion Oaks Development is included in the packet.  They requested a Farmland Exemption for the property.  They missed the deadline for 2009.

PREMIER FARMS WATER TEST

Water test information for this site from MHOG is included in the packet.

BUDGET

Updated revenue sharing information is included in the packet.  The budget public hearing will be held at the next board meeting.  The Livingston County Allocation Board granted 1.3 mils, .825 after the Headlee reduction.

ROAD PROJECTS

Phil Westmoreland said he should have amounts for County Farm paving project by early next week.  Tammy Beal said that Barney Cole asked whether the township had looked at Francis Road .  Dan Lowe said he felt it just needed regrading.  He also said that Tim Johnson said they have four days scheduled for ditching on County Farm .

TOWNSHIP PARK #2 PROPERTY

Tammy Beal said two proposals for the driveway work have been received, and we’re waiting for one more.  John Lowe said the cost should be between $6,000-7,000.  Les Andersen motioned to authorize John Lowe to arrange to have the park driveway work done by the lowest of the three bidders.  Tammy Beal seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

HUNTER’S SAFETY CLASS

Tammy Beal motioned to allow HAPRA to use the township hall for 2009.  Les Andersen seconded.  Motion carried 7-0.

CHESTNUT

Bob Hanvey updated the board members on the status of this item.  He also updated the board on Highland .

PLANNING COMMISSION APPOINTMENT

Bob Hanvey recommended that the board appoint Jean Root to the three-year term on the Planning Commission.  Tammy Beal motioned to approve Bob Hanvey’s recommendation to appoint Jean Root to the Planning Commission for a three-year term ending May 2012.  Les Andersen seconded.  Motion carried 7-0.

PARKING LOT RESEALING

Tammy Beal said the work is scheduled for the Friday after Heritage Days.  It was discussed that some overbanding is needed.  Les Andersen motioned to authorize $2,000 for overbanding of parking lot.  Phil Westmoreland will mark, and check the price per foot.  Travis Hodge seconded.  Dan Lowe said Phil should check the price per foot from last year.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

CALL TO THE PUBLIC

Information on the recent electronic recycling event from the county’s DPW /Solid Waste Coordinator is included in the packet.

Tammy Beal reminded everyone that the new health insurance is effective June 15, 2009 .

ADJOURNMENT

Travis Hodge motioned to adjourn at 8:00 p.m.   Les Andersen seconded.  Motion carried 7-0.