Home

Agenda/Minutes 

Planning/Zoning

Assessing

Bulletin Board

Business Directory

Cemeteries

Clerk's Corner

Community Events

Contact Information

DPW

Development Documents

FAQ

Financial information

Heritage Days

Links  

Meeting Calendar

Newsletters

Officials

Parks

Plats

Planning/Zoning

PropertyTax/Assessing Data

Township Agreements

Rental Policy

Treasurer's Report

 

    

                                 MARION TOWNSHIP

                BOARD OF TRUSTEES 

             BUDGET - PUBLIC HEARING

            JUNE 10, 2004 - DRAFT MINUTES                     

 

MEMBERS PRESENT:            Bob Hanvey, Sue Lingle, Dan Lowe (arrived at 7:30 pm), Myrna Schlittler, and Dave Hamann

MEMBERS ABSENT:                      None

OTHERS PRESENT:                    Ken Palka, Pfeffer, Hanniford & Palka                                           

*************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the public hearing to order at 7:20 p.m.

MEMBERS PRESENT

Bob Hanvey asked the board members to introduce themselves.

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Sue Lingle motioned to approve the agenda as presented.  Dave Hamann seconded.  Motion carried 4-0.

BUDGET

Ken Palka of Pfeffer, Hanniford & Palka provided a handout of the proposed budget amendments for 6/30/04 and the 

proposed budget for 6/30/05:

EXHIBIT A—GENERAL FUND PROPOSED BUDGET AMENDMENTS FOR THE YEAR ENDING 6/30/04

Bruce Love asked how many people are covered by health insurance.  Mr. Hanvey explained that all full-time employees 

have the option of having health insurance or a cash stipend in place of the insurance.  Ms. Schlittler said she believes 

that nine employees are covered. Ms. Lingle added that the employees who choose insurance pay a percentage of the 

premium.  Mr. Love also questioned the line item for “administration fee.”  He would like the board to take those funds

and use them for roads.

Myrna Schlittler moved by resolution to approve by activity the General Fund proposed budget amendments for the year 

ending 6/30/04.  Sue Lingle seconded.  Roll call vote:  Dan Lowe, Myrna Schlittler, Bob Hanvey, Sue Lingle,

Dave Hamann—all yes.  Resolution passed 5-0.

EXHIBIT B—GENERAL FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Mr. Love asked if it’s natural to automatically raise salaries each year.  Mr. Hanvey said that based on the past year’s 

activities, and the efforts by the employees and board members, a 3% raise is an appropriate amount. 

Sue Lingle moved by resolution to approve by activity the General Fund proposed budget for the year ending 6/30/05.  

Dave Hamann seconded.  Roll call vote:  Bob Hanvey, Sue Lingle, Myrna Schlittler, Dave Hamann, Dan Lowe—all yes.  

Resolution passed 5-0.

EXHIBIT C—SEWER FUND PROPOSED BUDGET AMENDMENTS FOR THE YEAR ENDING 6/30/04

Sue Lingle moved by resolution to approve by activity the Sewer Fund proposed budget amendments for the year ending

 6/30/04.  Dave Hamann seconded.  Roll call vote:  Dave Hamann, Dan Lowe, Sue Lingle, Myrna Schlittler, Bob Hanvey—

all yes.  Resolution passed 5-0.

EXHIBIT D—SEWER FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Myrna Schlittler moved by resolution to approve by activity the Sewer Fund proposed budget for the year ending 6/30/05. 

Sue Lingle seconded.  Roll call vote:  Myrna Schlittler, Sue Lingle, Dan Lowe, Bob Hanvey, Dave Hamann—all yes.  

Resolution passed 5-0.

EXHIBIT E—WATER NEW USER FUND PROPOSED BUDGET AMENDMENTS FOR THE YEAR ENDING 6/30/04

Mr. Love asked what capacity is currently being pumped.  Mr. Hanvey said the size of the current plant is 4 million gallons 

per day, and we’re putting out a little over 2 million.  A fourth well has been added and during peak days, the water will be

blended. A new plant is being constructed and will provide 8 million gallons per day.  Mr. Love asked what percent of the 

water being pumped is in Marion Township.  Mr. Hanvey said approximately 15%. 

Sue Lingle moved by resolution to approve by activity the Water New User Fund proposed budget amendments for the 

year ending 6/30/04.  Dave Hamann seconded.  Roll call vote:  Bob Hanvey, Dan Lowe, Myrna Schlittler, Sue Lingle, 

Dave Hamann—all yes.  Resolution passed 5-0.

EXHIBIT F—WATER NEW USER FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Myrna Schlittler moved by resolution to approve by activity the Water New User Fund proposed budget for the year ending

6/30/05.  Sue Lingle seconded.  Roll call vote:  Sue Lingle, Bob Hanvey, Myrna Schlittler, Dan Lowe, Dave Hamann—

all yes.  Resolution passed 5-0.

EXHIBIT G—WATER ASSESSMENT FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Sue Lingle moved by resolution to approve by activity the Water Assessment Fund proposed budget for the year 

ending 6/30/05.  Dave Hamann seconded.  Roll call vote:  Bob Hanvey, Dan Lowe, Dave Hamann, Myrna Schlittler,

Sue Lingle—all yes.  Resolution passed 5-0.

EXHIBIT H—LOVES CREEK FUND PROPOSED BUDGET AMENDMENTS FOR THE YEAR ENDING 6/30/04

Sue Lingle moved by resolution to approve by activity the Loves Creek Fund proposed budget amendments for the year

ending 6/30/04.  Dave Hamann seconded.  Roll call vote:  Dave Hamann, Dan Lowe, Sue Lingle, Myrna Schlittler, 

Bob Hanvey—all yes.  Resolution passed 5-0.

EXHIBIT I—LOVES CREEK FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Myrna Schlittler moved by resolution to approve by activity the Loves Creek Fund proposed budget for the year ending 

6/30/05.  Sue Lingle seconded.  Roll call vote:  Bob Hanvey, Myrna Schlittler, Sue Lingle, Dave Hamann, Dan Lowe—

all yes.  Resolution passed 5-0.

EXHIBIT J—ROAD ASSESSMENT FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Sue Lingle moved by resolution to approve by activity the Road Assessment Fund proposed budget for the year 

ending 6/30/05.  Dave Hamann seconded.  Roll call vote:  Bob Hanvey, Myrna Schlittler, Dan Lowe, Sue Lingle, 

Dave Hamann—all yes.  Resolution passed 5-0.

EXHIBIT K—CEMETERY FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Myrna Schlittler moved by resolution to approve by activity the Cemetery Fund proposed budget for the year ending

6/30/05. Sue Lingle seconded. Discussion:  Dan Lowe said there are some large trees in Lakeside Cemetery that should

be removed.  Mr. Hanvey said the money would be taken from the General Fund, and the budget would be amended 

next year based on the expenses.  Roll call vote:  Dan Lowe, Myrna Schlittler, Bob Hanvey, Dave Hamann, Sue Lingle—

all yes.  Resolution passed 5-0.

EXHIBIT L—TOWNSHIP HALL BUILDING FUND PROPOSED BUDGET AMENDMENTS FOR THE YEAR 

ENDING 6/30/04 (CLOSE OF FUND)

Sue Lingle moved by resolution to approve by activity the Township Hall Building Fund proposed budget amendments for 

the year ending 6/30/04.  Dave Hamann seconded.  Roll call vote:  Dave Hamann, Dan Lowe, Sue Lingle, Myrna Schlittler, 

Bob Hanvey—all yes.  Resolution passed 5-0.

EXHIBIT M—RECREATION FUND PROPOSED BUDGET FOR THE YEAR ENDING 6/30/05

Myrna Schlittler moved by resolution to approve by activity the Recreation Fund proposed budget for the year ending

 6/30/05.  Sue Lingle seconded.  Roll call vote:  Dave Hamann, Sue Lingle, Bob Hanvey, Myrna Schlittler, Dan Lowe—

all yes.  Resolution passed 5-0.

CALL TO THE PUBLIC

None.

TRUTH IN TAXATION

Mr. Palka said the clerk put together a schedule for the 2004 tax rate request.  Every year, the township has to roll back

its millage; this only relates to the general fund money that the township receives for taxes. 

Sue Lingle moved by resolution to approve the township millage rate of .8435 for fiscal year ending 6/30/05.  Myrna 

Schlittler seconded.  Roll call vote:  Dan Lowe, Myrna Schlittler, Bob Hanvey, Dave Hamann, Sue Lingle—all yes.  

Resolution passed 5-0.

GASB 34

Mr. Palka explained that GASB is the Governmental Accounting Standards Board. 

Myrna Schlittler moved by resolution to approve the GASB 34 audit requirements as follows (schedule attached):

1.Township will utilize the useful lives schedule on the annexed sheet to depreciate what it deems as fixed assets.  

No depreciation will be taken for land.  The straight line method of depreciation will be used on all depreciable 

assets.

2. Township determines that all personal property with a cost of $5,000 or greater will be depreciated. No minimum

 value will be required for real property owned by the Township.

3. Unless directed by a Township official prior to the audit process, the auditors are to perform the minimum requirements 

as directed by the Governmental Accounting Standards Board in regard to Major Fund reporting.

Dave Hamann seconded.  Roll call vote:  Dan Lowe, Myrna Schlittler, Dave Hamann, Sue Lingle, Bob Hanvey—

all yes.  Resolution passed 5-0.

ADJOURNMENT

Dave Hamann motioned to adjourn the public hearing at 8:20 p.m.  Sue Lingle seconded.  Motion carried 5-0.

 

               Regular Meeting

 

MEMBERS PRESENT:   Bob Hanvey, Sue Lingle, Dan Lowe, Myrna Schlittler and Dave Hamann

MEMBERS ABSENT:                      None                                         

*************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 8:20 pm. 

PLEDGE TO FLAG
MEMBERS PRESENT

The members of the Board introduced themselves.

APPROVAL OF AGENDA

Sue Lingle motioned to approve the agenda as amended.  Dave Hamann seconded.  Motion carried 5-0.

CALL TO THE PUBLIC

Ron VanHouten introduced himself as the candidate for County Commissioner for District #4. 

APPROVAL OF MINUTES

Board of Trustees Meeting, May 13, 2004

Myrna Schlittler motioned to approve the May 13, 2004 Board of Trustees minutes as presented.  Dave Hamann

seconded.  Motion carried 5-0.

Ways & Means Meeting, June 7, 2004

Sue Lingle motioned to approve the June 7, 2004 Ways & Means minutes as presented.  Dave Hamann seconded. 

Motion carried 5-0.

OLD BUSINESS

Richland Construction Change Order #2

Myrna Schlittler motioned to table this item.  Dave Hamann seconded.  Motion carried 5-0.

Rain Garden

Phil Westmoreland, township engineer from OHM, provided the Board with a proposal to help the township design

a rain garden.  Mr. Hanvey explained that a rain garden is a way to attempt to clean water that runs off the parking

lot before it runs into the ground.  The township hopes this rain garden will provide a sample to encourage future

development to include similar approaches. Sue Lingle motioned to approve the OHM proposal for $800 for a rain garden.

Myrna Schlittler seconded.  Roll call vote:  Dan Lowe, Bob Hanvey, Sue Lingle, Myrna Schlittler, Dave Hamann—all yes.

Motion carried 5-0.

Window Coverings

Three bids were provided for window coverings.  Sue Lingle motioned to accept the bid from Custom Window Blinds

for $2,226.  Myrna Schlittler seconded.  Roll call vote:  Sue Lingle, Myrna Schlittler, Bob Hanvey, Dave Hamann,

Dan Lowe—all yes.  Motion carried 5-0.

NEW BUSINESS

Landscaping Bid

Bob Hanvey stated that Fred Brown donated approximately $400 worth of sand.  Myrna Schlittler motioned to authorize

up to $6,000 for limestone and landscaping, as determined by the Building Committee.  Sue Lingle seconded. 

Roll call vote:  Dave Hamann, Dan Lowe, Myrna Schlittler, Sue Lingle, Bob Hanvey—all yes.  Motion carried 5-0.

Insulation Bid

A bid was received for $1,488 from Cellutite.  Mr. Hanvey had a question as to whether venting is required. Dan Lowe

motioned to accept the bid for $1,488 on the condition that venting is not necessary.  Sue Lingle seconded. 

Roll call vote:  Dan Lowe, Bob Hanvey, Dave Hamann, Sue Lingle, Myrna Schlittler—all yes.  Motion carried 5-0.

Land Balancing

The invoice includes charges to move and prep for sidewalks, place topsoil, install roof drains, install retaining walls,

excavate retention pond area, truck fill for lower parking area.  Sue Lingle motioned to approve the invoice from

Eric Lowe for $1,765.  Dave Hamann seconded.  Roll call vote:  Dave Hamann, Sue Lingle, Bob Hanvey, Myrna Schlittler,

Dan Lowe—all yes.  Motion carried 5-0.

Richland Pay Request

A letter was received from Bruce McCullen recommending approval except for item #18 in Phase 2 for $2,500. 

Myrna Schlittler motioned to approve the Richland pay request #8 for $7,092.  Dan Lowe seconded.  Roll call vote:

Bob Hanvey, Sue Lingle, Myrna Schlittler, Dave Hamann, Dan Lowe—all yes.  Motion carried 5-0.

2004-05 Meeting Schedule

Myrna Schlittler motioned to approve the 2004-05 meeting schedule as presented.  Dan Lowe seconded.

Motion carried 5-0.

Pay Raise

Myrna Schlittler motioned to increase Sandi Longstreet’s pay rate an additional 50 cents per hour to bring the hourly rate

to $14 per hour, and increase the amount she is paid for minute transcription to her regular hourly wage, effective

July 1, 2004.  Sue Lingle seconded.  Roll call vote:  Dave Hamann, Dan Lowe, Myrna Schlittler, Sue Lingle,

Bob Hanvey—all yes.  Motion carried 5-0.

Roads

A proposal was received from Livingston County Road Commission (LCRC) recommending that Davis Road and Hinchey

 (north from Shaffer for approximately 3000 feet) have gravel placed and drainage improvements made. Mr. Lowe

suggested that the township identify a road suitable for tar and chip and use most of the funds on it, or wait until next year.

Mr. Hanvey did not have the traffic counts yet.  Dan Lowe and Bob Hanvey will meet with Mike Crain from the LCRC. 

Myrna Schlittler motioned to table this item.  Sue Lingle seconded.  Motion carried 5-0.

Increase Trustees from 2 to 4

Myrna Schlittler said the township has the option to increase the number of trustees from two to four, and the question 

has to be on the November ballot.  If a majority of the township residents approve, the candidates would be on the 

gubernatorial ballot in 2006.  They would serve a two-year term the first time.  Mr. Hanvey said this is covered under 

Public Act 116 of 1954.  The township has more than met the criteria to add more trustees.  Myrna Schlittler moved 

by resolution to place on the November 2004 ballot whether or not the township should increase the number of trustees 

to four. Sue Lingle seconded.  Roll call vote:  Dan Lowe, Dave Hamann, Bob Hanvey, Myrna Schlittler, Sue Lingle—all yes. 

Resolution passed 5-0.

Comprehensive Plan

A resolution is required to distribute the comprehensive plan and decide how much should be spent.  Dave Hamann

moved by resolution to approve distribution of the draft Marion Township comprehensive plan to the required

agencies.  Sue Lingle seconded.  Roll call vote:  Dan Lowe, Myrna Schlittler, Bob Hanvey, Sue Lingle, Dave

Hamann—all yes.  Resolution passed 5-0.  Myrna Schlittler moved by resolution to authorize the zoning

administrator and the township board representative to the Planning Commission to spend up to $750 for printing.

Dan Lowe seconded.  Roll call vote: Dave Hamann, Sue Lingle, Bob Hanvey, Myrna Schlittler, Dan Lowe—all yes.

Resolution passed 5-0.

Text Amendments

Myrna Schlittler motioned to accept the text change to the PUD section of the zoning ordinance by adding the word

“overlay” to the heading.  Dan Lowe seconded.  Motion carried 5-0.

Sue Lingle motioned to amend Article 3—Definitions of the zoning ordinance to include the items for private sewer/waste

water treatment facilities.  Dan Lowe seconded.  Motion carried 5-0.

Myrna Schlittler motioned to approve the zoning ordinance amendment for private sewer/waste water treatment facilities

under Article VI—General Provisions as approved by the township Planning Commission.  Dan Lowe seconded.

Motion carried 5-0.

Flood Plain Insurance

Phil Westmoreland gave the board a brief overview of this item.  The DEQ provided information on the FEMA program and

the benefits.  Mr. Westmoreland feels that it’s a useful program, and the township may be required to participate within

the next 2-5 years.  Dan Lowe and Jack Lowe had some concerns about participating in the program.  There was a

question as to whether the finished floor elevation would be required on every permit and assessing records. Verification

of the elevation would be an added expense.  Residents in the designated flood plain area would be required to buy

insurance.  Dan Lowe motioned that the township not participate in FEMA.  Myrna Schlittler seconded.

Motion carried 5-0.

Fire Hall Lease

Sue Lingle motioned to authorize signing of the fire hall lease with the Howell Area Fire Authority.  Dave Hamann

seconded.  Roll call vote:  Dan Lowe, Myrna Schlittler, Bob Hanvey, Sue Lingle, Dave Hamann—all yes. 

Motion carried 5-0.

Haz-Mat Ordinance

This ordinance would allow the township to recover costs in the event of an extraordinary emergency incident or

incendiary fire.  Bob Hanvey provided the board with a copy of the ordinance.  A correction is required on the last

paragraph.  Sue Lingle motioned to table this item until the correction is made.  Dave Hamann seconded. 

Motion carried 5-0.

Norton Road

Dan Lowe received a bid from Tom Rogers for the parking lot in the amount of $19,380, and the Norton Road repairs in

the amount of $7,400 including milling, or $3,800 more if done separately from the parking lot.  Phil Westmoreland hoped

to have the bid from Allied, but didn’t receive it prior to the meeting.  Dan Lowe asked Phil Westmoreland about testing

the material that was originally used.  Dan Lowe motioned to table this item.  Dave Hamann seconded. 

Motion carried 5-0.

Clark-Hill Invoice

Myrna Schlittler motioned to approve the Clark-Hill invoice in the amount of $12,260.  Sue Lingle seconded. 

Roll call vote:  Myrna Schlittler, Bob Hanvey, Sue Lingle, Dan Lowe, Dave Hamann—all yes.  Motion carried 5-0.

MHOG Infrastructure Ownership

Myrna Schlittler moved by resolution to authorize the supervisor to sign a letter to the MDEQ regarding MHOG water

supply infrastructure ownership.  Dave Hamann seconded.  Roll call vote:  Dan Lowe, Dave Hamann, Sue Lingle,

Myrna Schlittler, Bob Hanvey—all yes.  Resolution passed 5-0.  

PLANNING COMMISSION REPORT

Dave Hamann reported the PC meeting was held on May 25, 2004.  Family Golf didn’t attend the meeting, Fox

Meadows site plan was approved with conditions, Jesse Drive was reviewed and sent to the Zoning Board of

Appeals, and an ordinance workshop was scheduled for June 16. 

PARKS & RECREATION REPORT

Sue Lingle provided the board with a report.  The donations for the skate park are at about $147,000, which is

approximately 60% of the goal.  The plan is to start after the Balloon Fest.  Steve Manor has requested the township

board to allow him to give a presentation, and possibly have the township make a donation.  Sara Miller has

resigned.  Dan Hutcheson, the interim director, will be leaving to return to the school system.  Ms. Lingle remarked

on the wonderful job Mr. Hutcheson has done. 

ZBA REPORT

Dan Lowe reported that the Zoning Board of Appeals met on June 7, 2004.  A variance request from Marion Oaks was

denied.

ZONING ADMINISTRATOR REPORT

Provided in packets.  Bob Hanvey pointed out that the number of land use permits issued for new homes is approximately

15 per month. 

DPW REPORT

Provided in packets.  

FIRE AUTHORITY REPORT

Bob Hanvey reported that three new vehicles were purchased.  There is also the beginning of efforts to explore

combining the Brighton and Howell fire authorities into a common authority that would potentially be countywide.

MHOG

Bob Hanvey reported that the bids on the water plant expansion came in about $1 million less than expected. 

The MHOG engineer suggested putting in more wells. 

FOR THE GOOD OF THE TOWNSHIP

Bob Hanvey reported that computers have been ordered.  The County Equalization Department requires different software. 

The amount spent thus far is approximately $11,000, less than what was approved.

Dan Lowe said by next month’s meeting, he would check the cemeteries and get bids for tree removal. Mr. Lowe

reported there are no ash trees in Lakeside Cemetery, and he will check the other two cemeteries.  Mr. Hanvey

explained there is an opportunity for some financial assistance to remove ash trees on township property.

CALL TO PUBLIC

Horace Cole reported that the LCRC applied brine to Francis Road in the rain today.  Bob Hanvey showed the board a

drawing from the LCRC regarding the Jartnick Pond issue.  Dan Lowe expressed some concern with the plan. 

TREASURER’S REPORT

Dave Hamann motioned to accept the treasurer’s report with expenses of $139,509.37.  Myrna Schlittler seconded. 

Motion carried 5-0.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 9:55 pm.  Myrna Schlittler seconded.  Motion carried 5-0.