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MARION TOWNSHIP BOARD OF TRUSTEES

AGENDA and DRAFT MINUTES

                                          Thursday, June 12, 2008

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of May 22, 2008 Regular Meeting Minutes

b.)    April 22, 2008 Planning Commission Report

c.)    May 27, 2008 Planning Commission Report

d.)    MTA Invoice

e.)    Complaint Form

f.)     DPW Report

g.)    Treasurers Report

h.)    Zoning Report

3.      2008-2009 Meeting Schedule

4.      July 4, 2008 Schedule

5.      Budget Preliminary Review

6.      Clark Hill

7.      SEMCOG Membership

8.      2008 Marion Township Roads

9.      Parking Lot Bids

10.  Fox Fire/Crystal Wood Water Connection

11.  Park Property

12.  Steam Engine/Flea Market Update

Correspondence/ Updates

For the Good of the Township

Call to the Public

Adjournment

                                        DRAFT  MINUTES                                                                                                     

MEMBERS PRESENT:     Bob Hanvey , Dave Hamann, Tammy Beal, Les Andersen , Travis Hodge,

                                      Dan Lowe, and Paula Wyckoff

MEMBERS ABSENT:       None

OTHERS PRESENT:        Phil Westmoreland , OHM, Township Engineer                                                                                                                                 

*********************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT/ABSENT

The members of the board introduced themselves.

CALL TO THE PUBLIC

Barney Cole, 918 Francis Road :  Mr. Cole said the most recent dust control application was not done well on Francis Road .  The road was dusty ½ hour after they were done.  Charlie Musson said the same for Triangle Lake Road .  Tammy Beal said she will call the contractor on Monday morning (AI #1.)

APPROVAL OF AGENDA

Les Andersen motioned to approve the agenda as presented.  Dave Hamann seconded.  Motion carried 7-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda.  Paula Wyckoff seconded.  Roll call vote:  Hamann, Lowe, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

2008-09 MEETING SCHEDULE

Dan Lowe motioned to approve the 2008-09 meeting schedule, but to change the time for the board meeting to 7:30 p.m.   Les Andersen seconded.  Discussion:  Mr. Andersen said he would prefer to hold meetings at 7:30 p.m. during the summer months and 7:00 p.m.for the remainder of the meetings.  Roll call vote:  Wyckoff —no; Hodge—no; Hanvey—yes; Hamann—no; Beal—no; Andersen—yes; Lowe—yes.  Motion failed 3-4.

Les Andersen motioned to approve the 2008-09 meeting schedule as presented.  Travis Hodge seconded.  Roll call vote:  Beal—yes; Hanvey—yes; Hodge—yes; Andersen—yes; Lowe—no; Wyckoff —yes; Hamann—yes.  Motion carried 6-1.

JULY 4, 2008 HOLIDAY SCHEDULE

Tammy Beal motioned to allow employees to choose either July 3 or July 7 as the paid holiday; employees will work 24 hours and be paid for 32 hours for one of the weeks.  Les Andersen seconded.  Motion carried 7-0.

BUDGET PRELIMINARY REVIEW

Bob Hanvey passed out the preliminary budget for the board members’ review and comment.  The budget public hearing will be held prior to the June 26, 2008 regular board meeting.

CLARK HILL

Tammy Beal motioned to adopt a resolution to change the corporate name as representative for the Highland case to The Goodman Law Group, P.C.  Dave Hamann seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Hamann, Hodge, Andersen—all yes.  Resolution passed 7-0.

SEMCOG MEMBERSHIP

Dave Hamann motioned that the township not join SEMCOG.  Paula Wyckoff seconded.  Motion carried 7-0.

2008 TOWNSHIP ROADS

Bob Hanvey said the township hasn’t been billed yet and won’t be during the current fiscal year.  The work should begin in July or after.

PARKING LOT BIDS

The bid packet is included in the board packets.  Phil Westmoreland said due to recent prices, the project will probably be over the $10,000 budget.  He estimates the project at about $19,000.  Bob Hanvey will add those numbers to the 2008-09 budget (AI #2.)

Les Andersen motioned to have the clerk advertise for bids, as presented by OHM.  Dave Hamann seconded.  Motion carried 7-0.

FOXFIRE/CRYSTALWOOD WATER CONNECTION

Bob Hanvey said he met with MHOG representatives.  Easements haven’t yet been discussed.  Mr. Hanvey said that Tetra-Tech showed leads where there’s no pipe.

Dan Lowe said if the easement is obtained, he would like the project to move forward.   Phil Westmoreland said the township will probably need a new permit and he would like to see the plans.  Phil Westmoreland and Bob Hanvey will schedule a meeting to discuss this project (AI #3.)

PARK PROPERTY

Bob Hanvey said the Parks and Recreation Committee are interested in possibly purchasing the 10-acre parcel adjacent to the township property next to the hall.  Mr. Hanvey talked with the owner, who said he wants to return to the area and build a home to be close to his family.  Mr. Hanvey suggested that possibly the township could purchase a portion of the Lobur property and work out some type of trade with Mr. Mitroka.  The lake associations are looking for property to buy where the spoils from dredging the lake could be dumped.  Mr. Hanvey is suggesting the possibility of a joint project between the three lakes and the drain commission.  Possibly a special assessment district could be established for the purchase of the property.  Mr. Hanvey will continue investigating this possibility.

STEAM ENGINE/FLEA MARKET UPDATE

Tammy Beal said the parking lot has been staked.  Some mowing needs to be completed.  Dan Lowe said he would help mow.  Ms. Beal said she still needs volunteers to work on Saturday or Sunday.  Les Andersen volunteered to work.

CORRESPONDENCE/UPDATES

A listing of property available to governmental agencies is included in the packet.  There is a parcel on Hinchey Road with a minimum bid of $3,448.04.

Paula Wyckoff provided a list of taxable values of Howell Area Parks and Recreation Authority members for the 2008 tax year.

A letter was received from the township attorney regarding the purchase of the Musson property for the cemetery.  Les Andersen motioned to approve the purchase agreement with the three changes discussed by the attorney, and to also include a proper description of the property being purchased and the remaining parcel.  Tammy Beal seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Hamann, Wyckoff —all yes.  Motion carried 7-0.

Information from United Way is available in the clerk’s office for those who are interested.

Bob Hanvey asked the board members if there was any objection to putting the township’s checkbooks on the website for review.  No objections were heard.

FOR THE GOOD OF THE TOWNSHIP

Paula Wyckoff reported that 24 trees were planted at Marion Township Park #1.  On Wednesday, June 18, a group of Boy Scouts will be mulching the trees.

CALL TO THE PUBLIC

Scott Lloyd asked the status of the Premier property clean-up.  Bob Hanvey said the township hasn’t received any new information.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 8:20 pm.  Les Andersen seconded.  Motion carried 7-0.