BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, June 13, 2013 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of May 23, 2013 Regular Meeting Minutes

                        b.) May 28, 2013 Park Advisory Committee Minutes

                        c.)  Howell City WWTP Report

                        d.)  MTA Invoice $5,322.01

                        e.)  Complaint Report

                        f.)   DPW Report

                        g.)  Treasurers Report

                        h.)  Zoning Report

                        i.) Investment Report

            3.)     Marion Township Roads

4.)    Crystal Wood

5.)    Copperfield Report

6.)     AT&T Proposal for Cell Tower

7.)    Water Tower-DTE Easement

8.)    Carpet Estimates

9.)    E.P.G. Nurseries-Gazebo Brick Paving Estimate

10.)   Budget    

11.)   Howell-Highland

Correspondence/Updates

            Spicer Group-Sanitary System Asset Evaluation Study      

Call to the Public

Adjournment

                                                                 MINUTES

                                                                                            

MEMBERS PRESENT:   Bob Hanvey, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff, 

                                     and Scott Lloyd

MEMBERS ABSENT:      Jim Murray

OTHERS PRESENT:       Phil Westmoreland, Spicer Group

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

APPROVAL OF AGENDA

Bob Hanvey asked to have agenda items added for SAD time payment for Bibbee, Turtle Creek sewer line, and to move the budget item up. Les Andersen motioned to approve the agenda as amended. Paula Wyckoff seconded. Motion carried 6-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda. Les Andersen seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen—all yes.  Motion carried 6-0.

CALL TO THE PUBLIC

Kathleen Zaenger, Director of the Howell Carnegie District Library, was present to ask for support of the library millage on the August 6 ballot.  More information on the millage request is available on the library’s website. Dave Dugger, library trustee, also was present to ask for support.

BUDGET

Bob Hanvey opened the public hearing on the proposed budget and the millage rate. No response heard from the public. The millage rate is the same as this year’s, 0.8216.

Les Andersen motioned to adopt a resolution to approve the amended budget for FY 7/1/12-6/30/13.  Scott Lloyd seconded. Roll call vote: Wyckoff, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes. Resolution passed 6-0.

Les Andersen motioned to adopt a resolution to approve the proposed General Fund budget for FY 7/1/13-6/30/14, by activity.  Paula Wyckoff seconded.  Roll call vote:  Beal, Andersen, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed 6-0.

Tammy Beal motioned to approve the millage rate of 0.8216. Les Andersen seconded. Motion carried 6-0.

TOWNSHIP ROADS

A project funding agreement from the LCRC for improvements on Coon Lake Road from D-19 to township line is included in the packet.  Les Andersen motioned to adopt a resolution to authorize the township supervisor and clerk to sign the agreement.  Paula Wyckoff seconded.  Roll call vote:  Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Resolution passed 6-0.

CRYSTALWOOD

No new information on this item.

COPPERFIELD

Bob Hanvey reported that the remaining lots in Copperfield have been sold.

AT&T PROPOSAL FOR CELL TOWER

Les Andersen motioned to not accept the offer from AT&T Mobility/Md7 and to send them a copy of the motion.  Tammy Beal seconded.  Motion carried 6-0.

WATER TOWER—DTE EASEMENT

Sue Frazier, 535 W. Coon Lake Road, asked who is paying for the water tower, and was told MHOG.  She also asked about fire suppression at Parker Middle School. Les Andersen motioned to authorize the supervisor to sign the DTE easement agreement. Scott Lloyd seconded.  Motion carried 6-0.

CARPET ESTIMATES

Tammy Beal received three estimates to replace the carpet in the board room.  Les Andersen motioned to approve the estimate from Hooks Carpet Mart in the amount of $4,912. Paula Wyckoff seconded. Roll call vote: Lowe, Wyckoff, Lloyd, Andersen, Beal, Hanvey—all yes. Motion carried 6-0.

EPG NURSERIES—GAZEBO BRICK PAVING ESTIMATE

Tammy Beal motioned to approve up to $7,500 from the Parks fund for this project.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen—all yes.  Motion carried 6-0.

SAD TIME PAYMENT

Les Andersen motioned to adopt a resolution to establish a special assessment for Steve Bibbee, 3739 Norton Rd., for $7,718, with 25% down and financed for five years at 5% interest.  Scott Lloyd seconded.  Roll call vote:  Wyckoff, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 6-0.

TURTLE CREEK SEWER LINE

Richard Harris, 3141 Painted Dr., is requesting sewer service to his property, which would involve boring under the road.  Scott Lloyd motioned to have Phil Westmoreland provide an engineer’s opinion of probable cost and report back to the board.  Les Andersen seconded.  Motion carried 6-0.

HOWELL-HIGHLAND

Shea Charles, Howell City Manager, was present to follow-up on his recent correspondence. Scott Lloyd said he has no desire to buy the property whatsoever. Les Andersen agreed. Tammy Beal said it’s the REUs that are the issue.  Dan Lowe said the township doesn’t have the money to purchase the property. Sue Frazier, 535 W. Coon Lake Rd., asked what the purpose would be for the township to purchase the property. Bob Hanvey said there are REUs with outstanding balances on the property. Dan Lowe suggested the township could take some type of interest in the property.

The board members agreed to continue discussion and postpone action at this time.

CORRESPONDENCE/UPDATES

Spicer Group Sanitary System Asset Evaluation Study:  Included in the packet is an invoice from Spicer Group for work done on this project through 5/4/13.  Phil Westmoreland advised the board that SAW grants may be available in the near future.  Les Andersen motioned to approve payment of the invoice in the amount of $3,440.  Paula Wyckoff seconded. Roll call vote: Beal, Andersen, Wyckoff, Lowe, Hanvey, Lloyd—all yes. Motion carried 6-0.

Bob Hanvey reported the Eagle Scout project is completed.

Les Andersen asked the board to authorize Phil Westmoreland to evaluate Norton Road with Jody from the LCRC.

Paula Wyckoff reported that to date, 714 park passes have been given to Marion Township residents.

CALL TO THE PUBLIC

No response.

ADJOURNMENT

Les Andersen motioned to adjourn at 9:20 pm.  Tammy Beal seconded.  Motion carried 6-0.