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BOARD OF TRUSTEES

AGENDA

Thursday, June 14, 2012 @ 7:30 p.m.

 

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of May 24, 2012 Regular Meeting Minutes

                        b.) May 29, 2012 Marion Township Park Advisory Minutes

                        c.) May 21, 2012 Heritage Days Meeting Minutes

                        d.) Goodman Invoice for $665.00

e.) Complaint Report

f.)  DPW Report

g.) Peavy Road Flow Meter Readings

h.) Treasurers Report

i.) Zoning Report

3.)    Budget Hearing - Link to Proposed General Fund Budget

4.)    Public Hearing for Bonnie Circle

5.)     Assessing

6.)     Marion Township Roads

7.)    Township Facilities Improvements

8.)    ZBA Report

9.) Time payments for REU's.

Correspondence/Updates

  • Pending Litigation

Call to the Public

Adjournment

 JUNE 14, 2012

MEMBERS PRESENT:               Bob Hanvey, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, Paula Wyckoff, and Scott Lloyd

MEMBERS ABSENT:                 None

*********************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Bob Hanvey asked to have item #10—Hometown Purchase Agreement Modification, added to the agenda.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 7-0.

BUDGET HEARINGS

The public hearing on the millage rate was opened at 7:32 pm.  Bob Hanvey said the millage rate has not changed from 0.8216.  No comments from the public and the hearing was closed at 7:33 pm.

Bob Hanvey opened the budget public hearing.

Bruce Love, 2876 Cedar Lake Road, questioned the board members about employee benefits.  He feels that township trustees should get either a salary or benefits, but not both. Lee Posley, 539 Bonnie Circle, questioned the $500,000 for roads, and asked how much, if any, of that is for Bonnie Circle.  Les Andersen responded that those funds are for repairs on Cedar Lake Road, Peavy Road, and Triangle Lake Road.  Mr. Posley said that the engineer from the LCRC stated that the erosion is their fault.  Lynn Gates, 332 Bonnie Circle, said her property was previously damaged during construction and she was not satisfied with the repairs.  Jamie Cullip, 311 Bonnie Circle, said the gravel trains using Bonnie Circle as a turn-around during construction are directly to blame for the failure of the road. 

Bob Hanvey closed the public hearing at 7:55 pm.

Mr. Hanvey asked board members for any comments on the proposed budget.  Scott Lloyd said he doesn’t feel the township should contribute $100,000 to HAPRA, and that the $25,000 transfer into the Parks Fund should be put in an account so the funds could be used for something other than parks if necessary.

Jim Murray asked about the mortgage payment, which has been paid off.

Mr. Hanvey said the $8,000 for EDC funding was not included, and will be in the final proposed budget at the next meeting.

Mr. Hanvey suggested pay increases for the Deputy Clerk and secretary to bring them in line with the DPW Coordinator’s pay rate.

Bob Hanvey motioned to increase the funding to HAPRA to $100,000 as a benefit to residents of the township.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff—yes; Murray—no; Hanvey—yes; Lloyd—no; Beal—yes; Andersen—no; Lowe—no.  Motion failed 3-4.

Scott Lloyd motioned to reduce the transfer to the Park Fund to $0 and to create a new fund for Land Acquisitions and fund with $25,000.  Tammy Beal seconded.  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

PUBLIC HEARING FOR BONNIE CIRCLE

The Bonnie Circle public hearing was opened at 8:11 pm.  The residents said most of their concerns were discussed earlier.  Dan Lowe said he doesn’t feel the road failure is due to gravel trains, as the road was built to county specs.  The board members discussed contributing a portion to the Bonnie Circle repairs; in addition to charging 0% interest, the board members also discussed contributing 10%, not to exceed $15,000.  Dan Lowe said he will look at Bonnie Circle and Hardman prior to the next meeting (AI #1.) 

Bob Hanvey told the residents in attendance that objections to creation of the special assessment district need to be submitted prior to the end of this public hearing.  Forms were made available.  No objections were received.  Mr. Hanvey closed the public hearing at 8:45 pm.

Tammy Beal motioned to adopt the resolution to create the Bonnie Circle Road Maintenance Special Assessment District, as amended to correct project name.  Les Andersen seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes.  Resolution passed 7-0.

Jim Murray motioned to adopt the resolution to schedule a public hearing on the assessment roll for the Bonnie Circle Road Maintenance Special Assessment District, as presented, for July 12.  Les Andersen seconded.  Roll call vote:  Andersen, Murray, Lloyd, Beal, Wyckoff, Lowe, Hanvey—all yes.  Resolution passed 7-0.

ASSESSING

The resumes will be available for review in the clerk’s office beginning Monday.

TOWNSHIP ROADS

Three contracts from the LCRC are included in the packets.  Dan Lowe said the contracts for Cedar Lake Road and Peavy Road aren’t the standard contracts. 

Scott Lloyd motioned to adopt a resolution authorizing the clerk and supervisor to sign the LCRC contract for Triangle Lake Road repairs.  Paula Wyckoff seconded.  Roll call vote:  Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Resolution passed 7-0.

Jim Murray motioned to adopt a resolution to accept the contracts from the LCRC for Cedar Lake Road and Peavy Road, as amended to remove unlimited township obligation.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Andersen, Beal, Murray, Hanvey, Lloyd, Wyckoff—all yes.  Resolution passed 7-0.

TOWNSHIP FACILITIES IMPROVEMENTS

Tammy Beal asked about the drainage issues; Scott Lloyd said drainage shouldn’t affect Area D on the diagram and could proceed.  Tammy Beal will check where the drain goes, and will proceed with getting the bushes in Area D removed (AI #2.)

ZBA REPORT

Dan Lowe reported the ZBA met on June 4; one case was heard requesting a variance for the size of an outbuilding on Triangle Lake Road and D-19, and the variance was granted.  Scott Lloyd said the zoning ordinance allows the owner to designate the front yard.  He also said the outbuilding would have been allowed under the previous zoning ordinance.

TIME PAYMENTS FOR REUs

Bob Hanvey provided the board members with a copy of an email he sent to township supervisors, along with their responses.  He will check with the attorney regarding the process (AI #3.)

HOMETOWN VILLAGE PURCHASE AGREEMENT MODIFICATION

Paula Wyckoff motioned to adopt a resolution to allow the supervisor and clerk to sign the amendment to the Hometown Village purchase agreement to extend inspection period by five days.  Scott Lloyd seconded.  Roll call vote:  Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey—all yes.  Resolution passed 7-0.

CORRESPONDENCE/UPDATES

Tammy Beal updated the board members on the Creature Comforts issue; the owner has retained a new attorney, who will submit a proposed amendment to the consent judgment.

Paula Wyckoff reported that Don McGowan has offered to help remove the cattails from the pond.

Tammy Beal provided the board members with information on previous parking lot repairs/asphalt.

Dan Lowe said the email received from Dick Grant is not accurate and he feels the township should go directly to the owner of the property; Tammy Beal said the clerk, supervisor and treasurer met with Mr. Grant, and he will suggest to the Howell Nature Center board that a contribution be made for Triangle Lake Road maintenance.

CALL TO THE PUBLIC

No response.

ADJOURNMENT
Les Andersen motioned to adjourn at 9:26 pm.  Tammy Beal seconded.  Motion carried 7-0.