BOARD OF TRUSTEES

AGENDA

                                                     Thursday, June 23, 2011 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of June 9, 2011 Regular Meeting Minutes

b.)    Township Investments

c.)    HAFA Agenda/Minutes-May 18, 2011

d.)    MHOG Agenda/Minutes-June 15, 2011

       3. Public Hearing-Truth in Taxation Millage Rate

4.      Public Hearing 2011-2012 Budget

5.      Adopt/Amend 2010-2011 Budget

6.      Adopt Millage Rate

7.      Adopt 2011-2012 General Fund Budget

8.      Adopt 2011-2012 Miscellaneous Budgets

9.      Set Township Salaries

10.  Marion Township 2011-2012 Schedule

11.  Final Inspection for Marion Retail Center

12.  Sewer Pump Stations

13.  Highland-Howell Hearing

Correspondence/ Updates:

Pending Litigation  

      Call to the Public

 Adjournment

 ***Note the next Board packet will be ready to pick up

 July 11th after 3:00 p.m.

                                                                                                           

MINUTES

JUNE 23, 2011

MEMBERS PRESENT:               Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff, and Travis Hodge

MEMBERS ABSENT:                 None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

Bart Rue expressed concerns about the speed limit on Cedar Lake Road, south of Vines, and would like to see the limit lowered to 25 MPH.  Bob Hanvey said the board can send a letter to the Michigan State Police and Livingston County Road Commission asking them to evaluate the speed limit.

APPROVAL OF AGENDA

Bob Hanvey asked to have item #14—Crystalwood added to the agenda.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

PUBLIC HEARING—TRUTH IN TAXATION MILLAGE RATE

Bob Hanvey opened the public hearing on the truth in taxation millage rate, which is .8216.  No comments were heard.  The public hearing was closed at 7:35 pm.

PUBLIC HEARING—2011-12 BUDGET

Bob Hanvey opened the public hearing on the 2011-12 general fund budget.  Bruce Love expressed concerns about the condition of Cedar Lake Road , pension plans, trustee salaries and health insurance, worker’s compensation, beer/wine tent at Heritage Days, the synopsis of minutes published in the newspaper, and the fact that there’s no money for road repairs, only dust control.  No other comments were heard.  The public hearing was closed at 7:55 pm.

ADOPT/AMEND 2010-11 BUDGET

Tammy Beal motioned to adopt a resolution to approve the amendments for the 2010-11 budget.  Travis Hodge seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Resolution passed 7-0.

ADOPT MILLAGE RATE

Les Andersen motioned to approve the millage rate of .8216.  Travis Hodge seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

ADOPT 2011-12 GENERAL FUND BUDGET

Les Andersen motioned to adopt a resolution to adopt by activity the General Fund budget for fiscal year 7/1/2011-6/30/2012.  Scott Lloyd seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.

ADOPT 2011-12 MISCELLANEOUS BUDGETS

Tammy Beal motioned to adopt a resolution to approve by activity the Cemetery Fund budget for fiscal year 7/1/2011-6/30/2012.  Les Andersen seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Lloyd, Hodge, Andersen—all yes.  Resolution passed 7-0.

Paula Wyckoff motioned to adopt a resolution to approve by activity the Private SAD Fund budget for fiscal year 7/1/2011-6/30/2012.  Les Andersen seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Resolution passed 7-0.

Paula Wyckoff motioned to adopt a resolution to approve by activity the Parks Fund budget for fiscal year 7/1/2011-6/30/2012.  Les Andersen seconded.  Roll call vote:  Lowe, Wyckoff , Lloyd, Hodge, Andersen, Beal, Hanvey—all yes.  Resolution passed 7-0.

Tammy Beal motioned to adopt a resolution to approve by activity the Water New User Fund budget for fiscal year 7/1/2011-6/30/2012.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Resolution passed 7-0.

Paula Wyckoff motioned to adopt a resolution to approve by activity the Water Special Revenue Fund budget for fiscal year 7/1/2011-6/30/2012.  Tammy Beal seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

Les Andersen motioned to adopt a resolution to approve by activity the Sewer Fund budget for fiscal year 7/1/2011-6/30/2012.  Tammy Beal seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.

Les Andersen motioned to adopt a resolution to approve by activity the Flexible Savings Plan budget for fiscal year 7/1/2011-6/30/2012.  Scott Lloyd seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Lloyd, Hodge, Andersen—all yes.  Resolution passed 7-0.

SET TOWNSHIP SALARIES

Tammy Beal motioned to adopt a resolution to approve the Supervisor’s salary of $33,302.16.  Paula Wyckoff seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Resolution passed 7-0.

Travis Hodge motioned to adopt a resolution to approve the Clerk’s salary of $33,302.16.  Les Andersen seconded.  Roll call vote:  Lowe, Wyckoff , Lloyd, Hodge, Andersen, Beal, Hanvey—all yes.  Resolution passed 7-0.

Les Andersen motioned to adopt a resolution to approve the Treasurer’s salary of $33,302.16.  Tammy Beal seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Resolution passed 7-0.

Tammy Beal motioned to adopt a resolution to approve the Trustee’s salaries of $7,416.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

2011-12 TOWNSHIP MEETING SCHEDULE

One change was noted to the schedule as presented.  The Planning Commission meeting for May should be the 22nd, not the 29th.  Les Andersen motioned to approve the 2011-12 meeting schedule as amended.  Scott Lloyd seconded.  Motion carried 7-0.

FINAL INSPECTION FOR MARION RETAIL CENTER

Jim Barnwell, Desine, Inc., was present to discuss his site inspection for MRC.  A letter outlining his findings is included in the packet.  He suggested a final site plan should be done depicting the changes.

The board discussed sending a letter to Mr. Jappaya with the requirements for final approval as follows:

1.        The fire hydrant should be protected.

2.       The outside storage of ice and propane should remain suitably enclosed; the donation boxes should be removed.

3.       The sign should be finished as depicted on the site plan.

4.       The dumpster should be screened.

5.       The detention pond should be identified as not complete for future development on new site plan.

6.       The township will accept limited use of the new driveway if dust control is maintained and other issues are addressed. 

7.       Contingent on receiving approval from the Livingston County Drain Commission, closing out the soil erosion permit.

Tammy Beal motioned to approve sending a letter outlining the above to Mr. Jappaya.  Les Andersen seconded.  Motion carried 7-0.

SEWER PUMP STATIONS

Dan Lowe motioned to withhold approval of the spray-on insulation for stations 1, 5, 6, and 10 to see how effective it is on the City of Howell ’s station.  Les Andersen seconded.  Motion carried 7-0.

HIGHLAND-HOWELL HEARING

The transcript from the hearing and an email from Neil Goodman are included in the packet.

CRYSTALWOOD

Bob Hanvey said the site plan provided by Dan Lowe was different than the township’s copy.  Pictures from a site visit were passed out.  Mr. Hanvey said he’s not convinced the site plan intent hasn’t been met.  Dan Lowe said he wants the evergreens planted.  Mr. Hanvey said the lots have been sold to the builder, and are no longer owned by the developer. 

Bob Hanvey motioned to grant the Land Use Permits for lots 7, 13, and 20.  Tammy Beal seconded.  Discussion:  Dan Lowe said they still need the roads paved and the water line.  Roll call vote:  Beal—yes; Andersen—yes; Hodge—no; Wyckoff —yes; Hanvey—yes; Lowe—no; Lloyd—no.  Motion carried 4-3.

Mr. Hanvey asked Mr. Lowe about the storage tanks on the Crystalwood property.  Mr. Lowe said it’s chloride for the roads.  Mr. Hanvey asked if water from the hydrant is being used.  Mr. Lowe said no.

CORRESPONDENCE/UPDATES

The MHOG easement had some errors and it will be redone and resubmitted for approval.

The disc golf course is officially open and seems to be very popular.

Pending Litigation:  The hearing with Mr. Lowe has been scheduled for next Tuesday.  Mr. Lowe said he has not been notified.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Scott Lloyd motioned to adjourn at 9:35 p.m.  Tammy Beal seconded.  Motion carried 7-0.