BOARD OF TRUSTEES

AGENDA AND MINUTES

Thursday, June 27, 2013 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of June 13, 2013 Regular Meeting Minutes

                        b.) June 20, 2013 HAFA Agenda/Minutes

                        c.) June 20, 2013 MHOG Agenda/Minutes

            3.)     Marion Township Roads

4.)    Crystal Wood

5.)    Copperfield Report

6.)    2013-2014 Meeting Schedule

7.)    Planning Commission Appointment

8.)   ZBA Appointment

9.)   Budget

10.)  Salaries

Correspondence/Updates    

****Next packet will be ready Monday, July 8th after 3 p.m.                    

Call to the Public

Adjournment

MINUTES

MEMBERS PRESENT: Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Paula Wyckoff, and Jim Murray

MEMBERS ABSENT:  Tammy Beal

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:31 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Bob Hanvey asked to have item #11—Spicer Invoice, added to the agenda.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 6-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Les Andersen seconded.  Motion carried 6-0.

TOWNSHIP ROADS

A contract from the LCRC for Bonnie Circle repairs is included in the packet.  Scott Lloyd and Dan Lowe questioned whether the contract includes subgrade work.  Bob Hanvey will get more information (AI #1.)  Scott Lloyd motioned to approve the contract with the condition that subgrade repairs are included.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 6-0.

Bob Hanvey said a request was received from resident(s) of Groveland for road repairs; he provided board members with a copy of the response from the LCRC.

Mr. Hanvey also reported that Phil Westmoreland and Jodie Tedesco will be evaluating Norton Road on July 10.

CRYSTALWOOD

Bob Hanvey passed out an updated proposed consent judgment for board members to review. 

COPPERFIELD REPORT

Final payment for the units has been received and the township no longer has ownership of any units in Copperfield.

2013-14 MEETING SCHEDULE

Jim Murray motioned to approve the 2013-14 meeting schedule as presented.  Paula Wyckoff seconded.  Motion carried 6-0.

PLANNING COMMISSION APPOINTMENT

Bob Hanvey motioned to appoint Greg Durbin to the Planning Commission as Jack Lowe’s replacement, with term expiring January 2014.  Les Andersen seconded.  Motion carried 6-0.

ZBA APPOINTMENT

There are two candidates to fill the Zoning Board of Appeals vacancy:  Bob Peter and Larry Grunn.  Dan Lowe asked Greg Durbin and Bob Peter why they voted to grant a variance at the last ZBA hearing, and to explain their position. Les Andersen asked the nominees if they would be available for additional training. Dan Lowe motioned to appoint Larry Grunn to fill the vacancy on the Zoning Board of Appeals, with term expiring December 2014.  Scott Lloyd seconded.  Motion carried 6-0.

BUDGET

Les Andersen motioned to adopt a resolution to approve by activity the Sewer Fund budget for fiscal year 7/1/2013-6/30/2014.  Jim Murray seconded.  Roll call vote:  Wyckoff, Murray, Hanvey, Lloyd, Andersen, Lowe—all yes.  Resolution passed 6-0.

Paula Wyckoff motioned to adopt a resolution to approve by activity the Cemetery Fund budget for fiscal year 7/1/2013-6/30/2014.  Les Andersen seconded.  Roll call vote:  Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed 6-0.

Les Andersen motioned to adopt a resolution to approve by activity the Parks Fund budget for fiscal year 7/1/2013-6/30/2014.  Jim Murray seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Lloyd, Murray, Andersen—all yes.  Resolution passed 6-0.

Paula Wyckoff motioned to adopt a resolution to approve by activity the Water SAD Fund budget for fiscal year 7/1/2013-6/30/2014.  Jim Murray seconded.  Roll call vote:  Murray, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Resolution passed 6-0.

Les Andersen motioned to adopt a resolution to approve by activity the Water New User Fund budget for fiscal year 7/1/2013-6/30/2014.  Jim Murray seconded.  Roll call vote:  Lowe, Wyckoff, Lloyd, Murray, Andersen, Hanvey—all yes.  Resolution passed 6-0.

Jim Murray motioned to adopt a resolution to authorize the treasurer to move funds from investment accounts to the Assessment Revolving Project Fund as needed on a timely basis.  Les Andersen seconded.  Roll call vote:  Wyckoff, Murray, Hanvey, Lloyd, Andersen, Lowe—all yes.  Resolution passed 6-0.

Scott Lloyd motioned to adopt a resolution to approve by activity the Assessment Revolving Project Fund budget for fiscal year 7/1/2013-6/30/2014.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Lloyd, Hanvey, Wyckoff, Andersen, Murray—all yes.  Resolution passed 6-0.

Jim Murray motioned to adopt a resolution to approve by activity the Flexible Savings Plan budget for fiscal year 7/1/2013-6/30/2014.  Paula Wyckoff seconded.  Roll call vote:  Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed 6-0.

SALARIES

Les Andersen motioned to adopt a resolution to increase the salary of non-elected employees by 2.4%.  Paula Wyckoff seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Lloyd, Murray, Andersen—all yes.  Resolution passed 6-0.

Paula Wyckoff motioned to adopt a resolution to increase the Supervisor’s salary to $35,124.  Les Andersen seconded.  Roll call vote:  Murray, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Resolution passed 6-0.

Les Andersen motioned to adopt a resolution to increase the Clerk’s salary to $35,124.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Wyckoff, Lloyd, Murray, Andersen, Hanvey—all yes.  Resolution passed 6-0.

Les Andersen motioned to adopt a resolution to increase the Treasurer’s salary to $35,124.  Jim Murray seconded.  Roll call vote:  Lowe, Lloyd, Hanvey, Wyckoff, Andersen, Murray—all yes.  Resolution passed 6-0.

Bob Hanvey motioned to adopt a resolution to keep the salary for trustees at $7,416.  Les Andersen seconded.  Roll call vote: Wyckoff, Murray, Hanvey, Lloyd, Andersen, Lowe—all yes.  Resolution passed 6-0.

Bob Hanvey passed out a cash flow analysis on the township’s debt service.

SPICER INVOICE

Les Andersen motioned to approve the invoice from Spicer for services related to Copperfield in the amount of $1,036.  Paula Wyckoff seconded.  Roll call vote:  Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Motion carried 6-0.

CORRESPONDENCE/UPDATES

Bob Hanvey passed out an email received regarding a vacant building at Mason Road and Hewitt Street.  The zoning administrator visited the site and talked with the owner, who plans on removing the building within 60 days.

CALL TO THE PUBLIC

Charlie Musson, 333 Triangle Lake Road , asked about costs for sewer and/or water service.

ADJOURNMENT

Les Andersen motioned to adjourn at 8:27 pm.  Jim Murray seconded.  Motion carried 6-0.