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BOARD OF TRUSTEES

AGENDA AND MINUTES

Thursday, June 28, 2012

   

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of June 14, 2012 Regular Meeting Minutes

                        b.) June 4, 2012 Heritage Days Minutes

                        c.) June HAFA Agenda/Minutes

                        d.) June MHOG Agenda/Minutes

                        e.) EDC Invoice for $8000

3.)    Squire P.A. # 260

4.)    Prusak Case

5.)    Assessing

6.)      Marion Township Roads

7.)    Township Facilities Improvements

8.)    Budget

9.)    2012-2013 Meeting Schedule

Correspondence/Updates

  • Pending Litigation

Call to the Public

Adjournment  

MINUTES 

MEMBERS PRESENT:  
Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff and Jim Murray

MEMBERS ABSENT:
None

CALL TO ORDER:  
Bob Hanvey called the meeting to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT The board members introduced themselves.

CALL TO THE PUBLIC
Lyle Dickson, Republican candidate for prosecuting attorney, introduced himself to the board members and encouraged everyone to vote on August 7.

APPROVAL OF AGENDA
Bob Hanvey asked to have item #10-Hometown Village and item #11-Georgetown added to the agenda. Les Andersen motioned to approve the agenda as amended. Paula Wyckoff seconded. Motion carried 7-0.

CONSENT AGENDA
Paula Wyckoff motioned to approve the consent agenda. Les Andersen seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray-all yes. Motion carried 7-0.

SQUIRE PA #260
Information on this item is included in the board packet.

PRUSAK CASE
Tammy Beal motioned to have the township attorney file for a show cause hearing on this matter. Les Andersen seconded. Motion carried 7-0.

ASSESSING
Bob Hanvey said six candidates applied for the position, and distributed the list of questions used in the interviews. The supervisor, clerk and treasurer recommended interviewing Ronald Dino Lupi and Charles R. Decator, and asked the board members for suggestions for the review procedure. Jim Murray suggested scheduling a special meeting prior to the regular board meeting for the entire board to interview the two candidates.

Tammy Beal motioned to hold a special board meeting on Thursday, July 12 at 5 pm to interview assessor candidates and make the decision at the regular meeting scheduled for 7:30 pm. Paula Wyckoff seconded. Motion carried 7-0.

TOWNSHIP ROADS
Dan Lowe said that Peavy Road needs to have an abandoned sanitary sewer line dug up and cut off prior to the paving of Peavy Road. The work could be coordinated with the Livingston County Drain Commission. Les Andersen motioned to authorize up to $5,000 to repair the sanitary sewer line on Peavy Road. Jim Murray seconded. Roll call vote: Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe-all yes. 
Motion carried 7-0
.

Tammy Beal asked about dust control and when the next application will be scheduled. Dan Lowe said it doesn't need to be done until the middle or end of July, and not all of the roads need it. Les Andersen motioned to have the clerk contact Tim Johnson from the Livingston County Road Commission and have him make the decision on when and where to apply dust control. Paula Wyckoff seconded. Roll call vote: Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd-all yes. Motion carried 7-0.

TOWNSHIP FACILITIES IMPROVEMENTS
Jim Murray motioned to approve the bid from EPG Nurseries for $850. Les Andersen seconded. Roll call vote: Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen-all yes. Motion carried 7-0.

Dan Lowe said the lawn service has damaged trees with their mowers at Park #1 and someone should talk with them.

BUDGET
Les Andersen motioned to adopt a resolution to approve the 2012 millage rate of 0.8216. Scott Lloyd seconded. Roll call vote: Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff-all yes. 
Resolution passed 7-0.

Jim Murray motioned to adopt a resolution to approve by activity the 2011-12 General Fund budget amendment. Tammy Beal seconded. Roll call vote: Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey-all yes. Resolution passed 7-0.

Larry Grunn asked about Jewell Road repairs. Les Andersen said the project is scheduled for 2013.

Sharon Bokor, 451 Bonnie Circle, asked if the board would consider contributing more than 10% to the road improvement. Rich Dell, 511 Bonnie Circle, asked how the current road projects were chosen.

Scott Lloyd motioned to adopt a resolution to approve by activity the General Fund budget for fiscal year 7/1/12-6/30/13. Les Andersen seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray-all yes. Resolution passed 7-0.

The board discussed salary increases. A memo from the zoning administrator was included in the board packet.

Jim Murray motioned to adopt a resolution to increase the salary of non-elected employees by 3%, and to increase the salary for the deputy clerk and secretary to the same rate as the DPW coordinator. Tammy Beal seconded. Roll call vote: Wyckoff-yes; Murray-yes; Hanvey-yes; Lloyd-no; Beal-yes; Andersen-yes; Lowe-yes. Resolution passed 6-1.

Tammy Beal motioned to adopt a resolution to increase the Treasurer's salary by 3%. Jim Murray seconded. Roll call vote: Beal-yes; Andersen-yes; Murray-yes; Wyckoff-yes; Lowe-no; Hanvey-yes; Lloyd-yes. Resolution passed 6-1.

Tammy Beal motioned to adopt a resolution to increase the Supervisor's salary by 3%. Jim Murray seconded. Roll call vote: Hanvey-yes; Lowe-no; Wyckoff-yes; Beal-yes; Lloyd-yes; Murray-yes; Andersen-yes. Resolution passed 6-1.

Bob Hanvey motioned to adopt a resolution to increase the Clerk's salary by 3%. Paula Wyckoff seconded. Roll call vote: Murray-yes; Beal-yes; Andersen-yes; Lowe-no; Hanvey-yes; Lloyd-yes; Wyckoff-yes. Resolution passed 6-1.

Tammy Beal motioned to adopt a resolution to keep the salary for trustees at $7,416. Paula Wyckoff seconded. Roll call vote: Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey-all yes.
Resolution passed 7-0.

Paula Wyckoff motioned to adopt a resolution to make corresponding budget adjustments to reflect new salaries. Tammy Beal seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray-all yes. Resolution passed 7-0.

Scott Lloyd motioned to extend the meeting beyond 9:30 pm. Les Andersen seconded. Motion carried 7-0.

Tammy Beal motioned to adopt a resolution to approve by activity the Cemetery Fund budget for fiscal year 7/1/2012-6/30/2013. Paula Wyckoff seconded. Roll call vote: Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe-all yes. Resolution passed 7-0.

Tammy Beal motioned to adopt a resolution to approve by activity the Assessment Revolving Project Fund budget for fiscal year 7/1/2012-6/30/2013. Les Andersen seconded. Roll call vote: Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd-all yes. Resolution passed 7-0.

Jim Murray motioned to adopt a resolution to approve by activity the Parks Fund budget for fiscal year 7/1/2012-6/30/2013. Paula Wyckoff seconded. Roll call vote: Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen-all yes. Resolution passed 7-0.

Tammy Beal motioned to adopt a resolution to approve by activity the Water New User Fund budget for fiscal year 7/1/2012-6/30/2013. Paula Wyckoff seconded. Roll call vote: Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff-all yes. Resolution passed 7-0.

Jim Murray motioned to adopt a resolution to approve by activity the Water Special Revenue Fund budget for fiscal year 7/1/2012-6/30/2013. Paula Wyckoff seconded. Roll call vote: Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey-all yes. Resolution passed 7-0.

Tammy Beal motioned to adopt a resolution to approve by activity the Sewer Fund budget for fiscal year 7/1/2012-6/30/2013. Paula Wyckoff seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray-all yes. Resolution passed 7-0.

Jim Murray motioned to adopt a resolution to approve by activity the Flexible Savings Plan budget for fiscal year 7/1/2012-6/30/2013. Les Andersen seconded. Roll call vote: Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe-all yes. Resolution passed 7-0.

2012-13 TOWNSHIP MEETING SCHEDULE
Paula Wyckoff motioned to approve the 2012-13 meeting schedule as presented. Jim Murray seconded. Motion carried 7-0.

HOMETOWN VILLAGE
Jim Murray motioned to authorize the supervisor, Robert W. Hanvey, and clerk, Tammy L. Beal, to sign the closing statement documents after review and approval by the township attorney. Paula Wyckoff seconded. Roll call vote: Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd-all yes. Motion carried 7-0.

GEORGETOWN
Bob Hanvey passed out information on this item. A purchase offer has been made for multiple lots and the owners would like to move 34 REUs to #4710-03-300-040. Tammy Beal motioned to adopt a resolution to move 34 REUs from Georgetown Condominium Units 16-32 and Units 49-54 to parcel ID #4710-03-300-040. Scott Lloyd seconded. Roll call vote: Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen-all yes. Resolution passed 7-0.

CORRESPONDENCE/UPDATES
No items were submitted.

CALL TO THE PUBLIC
Sally Reynolds, Livingston County Register of Deeds, said the Property Fraud Alert has been added to the Register of Deeds website.

ADJOURNMENT
Jim Murray motioned to adjourn at 9:53 pm. Scott Lloyd seconded. Motion carried 7-0.