Minutes - (Draft) - JUNE 30, 2003 @ 4:00 PM
Bob Hanvey, Sue Lingle, Dan Lowe, Myrna Schlittler, and Dave Hamann
Annette McNamara, Zoning Administrator
Cindy Hodge, DPW Coordinator
Tom Klebba, Consultant
CALL TO ORDER
Bob Hanvey called the meeting to order at 4:02 p.m.
CALL TO THE PUBLIC
AGREEMENT FOR COLLECTION OF SUMMER TAXES
Sue Lingle negotiated with Rick Terris from Howell Public Schools to collect $4 per parcel. Myrna Schlittler moved by resolution to
collect summer taxes for $4 per parcel. Dave Hamann seconded. Roll call vote: Dan Lowe, Sue Lingle, Myrna Schlittler, Bob Hanvey,
Dave Hamann—all yes. Motion
TIMES AND DATES
FOR WAYS & MEANS
Sue Lingle motioned to change the Ways & Means meetings, held the Tuesday prior to each regular board meeting, from morning
to 4:00 p.m. Dave Hamann seconded. Motion carried 5-0.
DELETIONS FROM 5% TO 14% IN BUILDING CONTRACT
The builder pointed out that it would be to the township’s advantage for the contract to allow 14% for deletions rather
than 5%. Sue Lingle motioned to change the deletions from 5% to 14% in the contract for the township hall addition.
Myrna Schlittler seconded. Roll call vote: Dan Lowe, Myrna Schlittler, Bob Hanvey, Sue Lingle, Dave Hamann—all yes.
Bob Hanvey passed out a diagram showing the proposed change in the plat for Mr. Maynerich on Rurik Drive. Mr. Maynerich has
three nonconforming lots and he is proposing to combine the three lots into two. The existing house on Lot 26 would be removed.
A new house would be built on the newly-created parcel. The new configuration would make both lots conform to the ordinance.
Dave Hamann motioned to approve the split of Lot 26, giving part to Lot 25 and part to Lot 27, for Mr. Maynerich, Tax ID #4710-25-201-006.
Sue Lingle seconded. Motion
WATER AND SEWER RATES RESOLUTION
Dave Hamann motioned to table this item until the next regular meeting. Dan Lowe seconded. Motion carried 5-0.
SECOND DUST CONTROL APPLICATION
Tom Klebba presented the board with a report showing the costs for the first application of Pentaseal and two applications of brine.
The cost for the brine was approximately $625 per mile. The cost for the Pentaseal was approximately $2,700 per mile. Mr. Klebba
felt the Pentaseal was holding up well on the limestone areas, but not as well on the gravel.
On both Cedar Lake and Triangle Lake Roads, the gravel portion with Pentaseal is breaking down. Mr. Klebba’s recommendation
is that the township discontinue use of Pentaseal and use brine for dust control. Myrna Schlittler motioned to approve the second
dust control application using brine on all of the roads. Sue Lingle seconded. Motion carried 5-0.
SPECIAL JOINT MEETING WITH PLANNING COMMISSION AND BOARD
Mr. Klebba indicated the Planning Commission has requested a joint meeting with the board on Monday, July 7, 2003 at 5:00 p.m.
The main issue to be discussed is the Open Space Preservation ordinance. Jean Root has a draft of issues with the township
engineer and township attorney. Mr. Hamann read the draft for the board and indicated Ms. Root is looking for input. Mr. Hamann
feels that it’s critical to have a checklist in place as a means of enforcement for consultants and applicants.
Mr. Hanvey asked whose responsibility it is to ensure that roads are placed where they’re supposed to be. Mr. Klebba also asked
whose responsibility it is to ensure that the construction is done properly. Mr. Hanvey said there’s a situation at the Georgetown
booster station that prompted his question. Is it the responsibility of the township’s engineer to verify? Mr. Klebba said that the
Woodberry homeowner’s association asked the township staff how the association could ensure the roads are being done properly
and to county specifications. Mr. Klebba offered to call Adler to check on what is being done to the roads in Woodberry.
At this time, Mr. Hanvey asked to move to the next agenda item to discuss engineering issues and come back to this item later.
ENGINEERING REVIEW COMMITTEE UPDATE
Cindy Hodge provided a handout with information on the three engineering companies that responded. The fee schedule from OHM
shows construction costs per development using a percentage. This includes roads, sewer and water piping; it does not include the
cost of the homes. The other companies show hourly rates. Mr. Hanvey asked if the township can include details of what they are expected
to do? Ms. Hodge said yes. Mr. Hanvey asked if we could find out what onsite inspection really means. Mr. Hanvey also asked who
decides what level of expertise is required?
Mr. Hanvey asked Ms. Hodge to obtain more details from the three
SPECIAL JOINT MEETING WITH PLANNING COMMISSION AND BOARD
Mr. Klebba checked with Adler and they will be doing two 1½” lifts on the roads. The question remains, how does the township
know what’s being done and whether it’s being done correctly. Mr. Hamann asked what other townships do. Mr. Lowe felt the
township engineer should be checking the projects. Mr. Hamann said the township engineer’s role usually ends once final approval
is given. Mr. Klebba also mentioned that the Drain Commission should be checking catch basins and storm sewers. He indicated
that the township has experienced difficulties with the drain commission staff assigned to Marion Township. The board decided to not
include the township engineer in the upcoming joint meeting. Ms. Lingle suggested that the attorney attend the joint meeting, and other
issues can be addressed after discussion with the attorney has concluded. The purpose of the joint meeting will be to review concerns
and discuss the current state of the Open Space Preservation
ordinance and its application to the Knolls of Grass Lake.
COON LAKE SHORES FINAL APPROVAL
Ms. McNamara indicated that Dr. Rabbani wants tax identification numbers for lots in this project. She’s not certain whether board action
was required in 2000. Approvals have been received from Livingston County Health Department (LCHD), Livingston County Road
Commission (LCRC), and Livingston County Drain Commission (LCDC). Minutes from the Planning Commission where the project was
approved were presented. There were conditions mentioned by Mr. Ambrose regarding the Bylaws and swimming pool fences, which have
been included in the Master Deed and Bylaws. The Master Deed and Bylaws have been recorded. Ms. McNamara indicated that the parcels
were combined two months after a final approval was received from the Planning Commission. Mr. Hanvey indicated that this development
is site condos and there are separate parcels, similar to a
platted sub, but not “splits.”
The landscaping issues were discussed. Ms. McNamara said she spoke with Mr. Galloway, whose property is adjacent, and he’s satisfied
with the proposal. Ms. McNamara read correspondence from Advantage Civil Engineering indicating that Bob Hughes has agreed to
construct approximately 60’ long X 5’ high berm along the property line and Dr. Rabbani has agreed to pay for the cost of six pine trees and
2-3 deciduous trees. This
is to replace the buffer that was removed in error.
The berm has been replaced.
Myrna Schlittler motioned to grant final site plan approval for Coon Lake Shores with the following conditions: post a $15,000 bond to
install 36 trees per the approved site plan (dated 3/9/2000); 9 trees cut down in error; sign which needs to be repaired; and a streetlight as
defined by the engineer (to be handled administratively
by the zoning administrator). Sue
Lingle seconded. Motion
Mr. Hanvey gave a review as an information item for the board. Calculations are being done to determine the life of MHOG over the next ten
years. The current plant is a 4 million gallon per day maximum capacity plant. It’s been close to capacity a few times during the summer.
It needs to be expanded. The question is should it be expanded to double the size, which would be adding 4 million gallons a day, for a
total of 8 million gallons, at a cost of $7-8 million; or should it be expanded to add 8 million gallons, for a total capacity of 12 million gallons,
at a cost of approximately $10 million. They’re also considering the possibility of adding another segment that would provide blended water.
Some of water would not be softened, but would be chlorinated and fluoridated, so they could meet peak days without having treatment
capacity for the entire amount.
yet pays the same as everyone else. Mr. Hanvey said one of the considerations is that Marion Township has one of the largest known
developments (Premier Farms) that would make the township one of the bigger users of the system over the next 10 years. At this time,
Genoa is one of the bigger users, but they don’t have the
most residents. One of the
largest users of the system is Bordine Nursery.
Mr. Hanvey asked the board to think about questions for the
Mr. Hanvey indicated he has talked with several candidates. His choice is currently working for a township in Livingston County where the
benefit package and salary is better than what Marion Township is offering. Mr. Hanvey would like to offer the candidate a 32-hour work week
at a salary of $47,000. He recommends that the cost to the employee for insurance be reduced from 25% to 10%. This would change for
all employees who have insurance and would increase costs for the township from $2,382/mo. to $2,858/mo. It would cost the township
approximately $5,717/yr. to make this change. Mr. Hanvey would also like to modify the leave time offered to employees. Instead of
distinguishing between sick, vacation, etc., the leave time would be combined. Mr. Hanvey suggested a total of 12 days off per year,
whether it’s sick days, vacation, etc. He feels this is consistent with what others offer. Mr. Lowe asked how the new assessor could
work fewer hours than the previous assessor. Mr. Hanvey said the township would eventually need an assistant. Paid leave time was
discussed. Ms. Lingle read from the current personnel manual regarding
accrual of vacation time and length of employment.
Mr. Hanvey indicated this candidate was the only one who was willing to accept the position without an assistant. The other candidates
applied as teams. One team wanted about the same salary with more benefits. The other team wanted approximately $95,000 in salaries
plus benefits. Myrna Schlittler motioned to authorize the supervisor to offer a salary and benefit package to include salary of $47,000
per year for a 32-hour work week; 12 paid leave days; and a reduction in the cost to the employee for insurance from 25% to 10%.
Dan Lowe seconded. Roll call vote: Dan Lowe, Myrna Schlittler, Bob Hanvey, Dave Hamann, Sue Lingle-all yes. Motion carried 5-0.
CALL TO PUBLIC
Myrna Schlittler motioned to adjourn the meeting at 6:32 p.m. Dave Hamann seconded. Motion carried 5-0.