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                                 MARION TOWNSHIP

               Draft Minutes - July 8, 2004  

                    BOARD OF TRUSTEES

 

MEMBERS PRESENT:    Bob Hanvey, Sue Lingle, Dan Lowe, Myrna Schlittler and

                                              Dave Hamann

MEMBERS ABSENT:      None                                        

*************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 pm . 

PLEDGE TO FLAG

MEMBERS PRESENT

The members of the Board introduced themselves.

APPROVAL OF AGENDA

Sue Lingle motioned to approve the agenda as amended.  Myrna Schlittler seconded.  Motion carried 5-0. 

Sue Lingle motioned to change the order of the agenda items.  Dave Hamann seconded.  Motion carried 5-0.

APPROVAL OF MINUTES

Board of Trustees Budget Public Hearing, June 10, 2004

Myrna Schlittler motioned to approve the June 10, 2004 Budget Public Hearing minutes as presented. 

Sue Lingle seconded.  Motion carried 5-0.

Board of Trustees Meeting, June 10, 2004

Sue Lingle motioned to approve the June 10, 2004 Board of Trustees minutes as presented.  Dave Hamann seconded.  

Motion carried 5-0.

Ways & Means Meeting, July 6, 2004

Sue Lingle motioned to table this item.  Dave Hamann seconded.  Motion carried 5-0.

NEW BUSINESS

Skate Park

Steve Manor, co-chair of the Howell Skate Park Committee, was present to provide a status report on the skate park and 

ask for the township’s support.  Mr. Manor provided attendees with a brochure summarizing the project.  The location for

the skate park will be the north side of the Freshman Campus.  The committee has focused on fundraising for the past 

six months. To date, approximately $140-150,000 has been collected in pledges, grants and cash.  The largest grant is

from the Parker Foundation, which is a matching grant of $75,000.  The City of Howell has a lease agreement with the

school system, and will assume all liability and insurance for the skate park.  The park will be fenced and gated. 

Bob Hanvey asked if the committee is part of Parks & Recreation.  Mr. Manor said the committee is an ad hoc 

committee established by the City of Howell .  Mr. Hanvey asked who handles the money.  Mr. Manor said the city 

clerk’s office. Mr. Hanvey asked about a possible start date for construction.  Mr. Manor said hopefully September 2004, 

and construction should take approximately six weeks. Sue Lingle asked if the skate park would be part of the Parks & 

Recreation Authority.  Mr. Manor said possibly. Myrna Schlittler asked if donating money had been discussed with the 

accountant. Ms. Lingle said she discussed it with the township attorney. Myrna Schlittler motioned to table this item

to give the board an opportunity to review the budget to determine an amount for a donation.  Sue Lingle seconded.  

Motion carried 5-0.

OLD BUSINESS

Roads

Bob Hanvey said something needs to be done with the GRIP (Gravel Road Improvement Program) money.  The GRIP 

money available is $20,621, which the township must match.  Phil Westmoreland said tar and chip would cost 

approximately $1.50 per square foot. Sue Lingle motioned to spend GRIP money and matching township funds in an 

amount not to exceed $45,000 for road repairs to Fisk Road between the Francis Road and Beck Road , and the corner 

of East Davis Road and Fisk Road .  Myrna Schlittler seconded.  Roll call vote:  Dave Hamann , Sue Lingle, Bob Hanvey, 

Myrna Schlittler, Dan Lowe—all yes.  Motion carried 5-0.

Fire Ordinance

Bob Hanvey said he is waiting for the attorney’s review.  Dave Hamann motioned to table this item. Sue Lingle seconded.

Motion carried 5-0.

Norton Road/Township Hall Parking Lot Paving

Bob Hanvey received a bid from Allied for the parking lot, which includes a reduction in the price if the Norton Road  

repairs are done at the same time. Phil Westmoreland explained the difference between pulverizing and milling, and 

cautioned that the grading needs to be done carefully. Mr. Westmoreland will contact Mr. Pearson to ensure the townships

requirements are clear. Sue Lingle motioned to table this item until all bids are received.  Dave Hamann seconded.  

Motion carried 5-0.

Change Order and Pay Request

Bob Hanvey said he and Dan Lowe met with the builder and the architect to discuss these items.  A revised billing request

and change order was received. The amount left to complete is $2,000, and an additional $1,306 for the alarm system. 

Sue Lingle motioned to approve billing request #9 dated July 8, 2004 , change order #2, and change order #3 in the amount 

of $38,743.86.  Dave Hamann seconded.  Discussion:  Mr. Hanvey said he didn’t see where the $1,306.44 was in change 

order #3.  Mr. Hanvey said he thought $1,306.44 was for the fire alarm and change order #3.  Sue Lingle motioned to 

amend the motion to approve billing request #9 dated July 8, 2004, change order #2, and change order #3 not to exceed

 $38,743.86.  Dave Hamann seconded.  Motion to amend carried 5-0.  Roll call vote (on original amended motion):  

Dave Hamann , Dan Lowe, Bob Hanvey, Myrna Schlittler, Sue Lingle—all yes.  Motion carried 5-0.

NEW BUSINESS (continued)

Township Planner

Bob Hanvey asked Dave Hamann to explain the Planning Commission’s recommendation.  Mr. Hamann said the 

Planning Commission is requesting the Township Board to release the current planning consultant and to search for a 

new planner due to a number of different issues over the past several months.  Mr. Hanvey said he spoke with

Mr. Ambrose, who indicated he would not be willing to prepare review letters without making a recommendation, 

as the Planning Commission requested.  Mr. Ambrose feels it’s best to terminate his contract with the township. 

Dave Hamann motioned to notify John Ambrose in writing that the township would no longer be utilizing his services as 

planning consultant.  Sue Lingle seconded.  Motion carried 5-0.  Dave Hamann motioned to have the Planning 

Commission subcommittee continue to research a new planning consultant.  Myrna Schlittler seconded.  

Motion carried 5-0.

Signs

Bob Hanvey gave the board members a copy of a letter received from the David Reader for Circuit Court Committee

regarding political signs.  It is that committee’s position that the size restriction in many ordinances is unconstitutional.

PLANNING COMMISSION REPORT

Dave Hamann said the Planning Commission met on June 16 for an ordinance workshop, and the regular PC 

meeting on June 22. The PC has been working on the home occupation ordinance, private roads, access 

management, private stables, and nonconforming lots.  Mr. Hanvey said the PC forwarded Fox Meadows to the 

township board contingent on agreement between the attorneys.  Agreement has not been reached to date.

PARKS & RECREATION REPORT

Sue Lingle reported that the monthly meeting will be held the week of July 10, and she will provide two reports at next 

month’s board meeting.

ZBA REPORT

The July ZBA meeting is scheduled for Monday, July 19.

ZONING ADMINISTRATOR REPORT

Provided in packets. 

DPW REPORT

Provided in packets.  

FIRE AUTHORITY REPORT

Bob Hanvey said there is continued exploration of a merger between the Howell Area Fire Authority and the 

Brighton Authority.  The advantage of a merger would be primarily in the area of service.

FOR THE GOOD OF THE TOWNSHIP

Bob Hanvey reported that the new file server is in place.

CALL TO PUBLIC

Horace Cole, 918 Francis Road :  Mr. Cole referenced a recent article in the Detroit News regarding the 

wastewater treatment plant smell.  The article mentions the township’s ozinator, and the fact that it wasn’t properly 

installed.  Mr. Cole asked if the township is responsible for making the necessary changes.  Mr. Hanvey said it’s 

being negotiated with Rainbow.  This item should be on the DPW agenda next month. 

TREASURER’S REPORT

Myrna Schlittler motioned to accept the treasurer’s report with expenses of $46,050.25.  Dave Hamann seconded. 

Motion carried 5-0.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 9:10 pm .  Sue Lingle seconded.  Motion carried 5-0.