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         BOARD OF TRUSTEES

                            AGENDA AND DRAFT MINUTES

                               Thursday, July 10, 2008

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of June 26, 2008 Regular Meeting Minutes

b.)    Complaint Form

c.)    DPW Report

d.)    Treasurers Report

e.)    Planning Commission Report (June 24, 2008)

f.)     Zoning Report

3.      Rurik Road Maintenance Committee Special Assessment Request

4.      Final Review of Text Amendment TXT#02-07/Z-22-08 (Home Occupations)

5.      Preliminary Review of Text Amendment TXT# 01-08 (General  Provisions) 

6.      Final Review of Proposed Amended Zoning Map TXT# 04-08

7.      Hunter Safety Classes

8.      Marion Township Buck Pole

9.      2008 Marion Township Road Projects/Norton Road Bids

10.  Fox Fire/Crystal Wood Water Connection

11.  ZBA Report

Correspondence/ Updates

For the Good of the Township

Call to the Public

Adjournment

                                             DRAFT MINUTES

 

MEMBERS PRESENT:               Bob Hanvey , Paula Wyckoff , Dan Lowe, Dave Hamann , Tammy Beal , Les Andersen , and Travis Hodge

MEMBERS ABSENT:                 None  

***********************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:01 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Paula Wyckoff asked to have item #12 added to the agenda for discussion of park bills.  Tammy Beal asked to have item #13 regarding Marion Retail Center inspections and item #14 on ZBA alternate added to the agenda.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

RURIK ROAD MAINTENANCE COMMITTEE SPECIAL ASSESSMENT REQUEST

Tom Gubala, 4394 Adria, was present on behalf of the homeowners.  Mr. Gubala said they have a private paved road that needs repair.  They’ve received three estimates, and the consensus of the homeowners is they would like the township to create a Special Assessment District.  The roads involved are Rurik, Olympia , Adria and Irene.  Ulana would not be included.  Les Andersen explained that, in order for the township to create a Special Assessment District, the roads must be brought up to county specs.  Bob Hanvey said that he and Phil Westmoreland have inspected the road.  Mr. Westmoreland gave the board his opinion on the repairs that are necessary, including removal of bad soils.  All three of the estimates exclude sub grades.

Tom VanderPlas, 1877 Olympia , said the township helped the residents build the road.  The original petition said “install and maintain.” 

Richard Cash, 4148 Rurik, said that 6-7 years ago, over 100 yards of fill was used to stabilize the area in front of his house.

Scott Lloyd, 5717 Pingree, asked if the estimates include engineering fees.  Mr. Westmoreland said in this case, the engineering fees would be minimal. 

Bob Sabo, 4303 Irene, asked about the process for notifying property owners.  Bob Hanvey said that two letters are sent and four notices are published in the paper.

Mr. Hanvey said rather than getting signatures from 51% of the owners, the township could start the process.  If 20% or more of the owners protest, then progress would stop.

Mr. Westmoreland suggested the township prepare a bid package.  Travis Hodge asked whether crack sealing would be included in the bid.  The answer was yes.  Dave Hamann asked about the option to pay the assessment up front.  Bob Hanvey explained that SADs always have an option to pay up front.  Mr. Westmoreland said he would like to schedule a meeting for 9:00 a.m. Monday morning to go over the timeline for this project.

Tammy Beal motioned to offer the public hearing on creating the Special Assessment District at the earliest possible date.  Dan Lowe seconded.  Roll call vote:  Hamann, Lowe, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

FINAL REVIEW OF TEXT AMENDMENT TXT #02-07/Z-22-08—HOME OCCUPATIONS

The board members discussed the following changes:  remove items I, J and O from Section 6.14; delete last sentence from Section 17.32 B; in Section 17.32 I, add language from 6.14 G clarifying the 25% rule; remove item L from Section 17.32; correct typo in Section 6.07 (first paragraph); delete the word “internally” from Section 15.02 D.

Dan Lowe said he would like to see a copy that reflects all of the changes prior to approval.  Dan Lowe motioned to table this item until the next meeting.  Les Andersen seconded.  Motion carried 7-0.

PRELIMINARY REVIEW OF TEXT AMENDMENT TXT #01-08—GENERAL PROVISIONS

Dan Lowe said he would prefer to see the clean copy only; it’s too confusing with all of the variations.  Les Andersen motioned to table this item.  Tammy Beal seconded.  Motion carried 7-0.

FINAL REVIEW OF PROPOSED AMENDED ZONING MAP TXT #04-08

Dave Hamann motioned to approve the proposed amended zoning map with the condition that the dates of the most recent rezoning be verified.  Les Andersen seconded.  Motion carried 7-0.

HUNTER SAFETY CLASSES

HAPRA would like to use the basement for classes to be held on September 8-11 and November 10-13.  Tammy Beal motioned to approve the dates for the Hunter Safety Class.  Paula Wyckoff seconded.  Motion carried 7-0.  HAPRA is also looking for a barn for square dancing.  Charlie Musson said Mr. Pardiac has one, and he will talk to him.

TOWNSHIP BUCK POLE

Tammy Beal said the location of the buck pole needs to be decided.  Travis Hodge motioned to assign the task to the Parks & Recreation Committee.  Paula Wyckoff seconded.  Motion carried 7-0.  Mrs. Wyckoff said the next meeting is scheduled for Tuesday, July 22 at 6:30 p.m.

2008 TOWNSHIP ROAD PROJECTS/ NORTON ROAD BIDS

An email from Jodie Tedesco from the Livingston County Road Commission is included in the packet.

FOXFIRE/CRYSTALWOOD WATER CONNECTION

Phil Westmoreland said he has a meeting with Mr. Doyen on Tuesday at 6:30 p.m.

ZBA REPORT

Dan Lowe reported on the two cases heard by the Zoning Board of Appeals at its July 7 meeting.

PARK BILLS

Paula Wyckoff said the treasurer’s office has received two bills that need to be approved.  Bob Hanvey said he would like the wording in the motion made at the last meeting regarding payment authorization for expenses over $3,000 to also include that the approval should be given prior to the expense being incurred.  Les Andersen motioned that any expenditure over $3,000 by the Recreation Committee should be approved by the township board prior to incurring the expense.  Paula Wyckoff seconded.  Motion carried 7-0.

Paula Wyckoff motioned to approve payment of $4,175 to Four Seasons for work done on township property.  Tammy Beal seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Hamann, Hodge, Andersen—all yes.  Motion carried 7-0.

Travis Hodge motioned to approve payment of $3,900 to Lowe Excavating for tree planting at Marion Township Park #1.  Paula Wyckoff seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Hamann, Wyckoff —all yes.  Motion carried 7-0.

MARION RETAIL CENTER INSPECTION POLICY

The board members discussed this project and what the township engineer’s role is.  After discussion, Bob Hanvey motioned to authorize the township’s engineer to make inspections up to five feet from the building at the property owner’s expense.  Dan Lowe seconded.  Motion carried 7-0.

Jack Lowe said one of the big problems is infiltration.  He also said that inspections by the county and township are redundant.  Mr. Lowe suggested that the township approach the county about inspection charges on commercial property.  The building department could take over inspections less than five feet from the building.

ZBA ALTERNATE

Bob Hanvey said the terms of the ZBA alternates, Mike Smith and Mike Arens, have expired, and asked the board for suggestions on how to proceed.  Tammy Beal suggested contacting the previous two alternates and asking if they are still interested.  Bob Hanvey will contact them (AI #1.)

CORRESPONDENCE/UPDATES
FOR THE GOOD OF THE TOWNSHIP

Tammy Beal said the purchase of property adjacent to Harger Cemetery was completed today.

Les Andersen said that AT&T has been working on Cedar Lake Road and Jewell Road .  He was told they are prepping for enhanced DSL , HDTV and premium phone service.  Residents in the area can be placed on a list to be contacted with the services are available.

CALL TO THE PUBLIC

Bob Hanvey reminded the candidates for trustee that AV ballots have gone out and some have already been returned.

ADJOURNMENT

Les Andersen motioned to adjourn at 9:15 p.m.   Dan Lowe seconded.  Motion carried 7-0.