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                                            BOARD OF TRUSTEES

                                     AGENDA and DRAFT MINUTES

                              Thursday, July 12, 2007

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of June 28, 2007 Budget Public Hearing Minutes

b.)    Approval of June 28, 2007 Regular Meeting Minutes

c.)    Complaint Report

d.)    DPW Report

e.)    Zoning Report

      3.  Approval of June 14, 2007 Regular Meeting Minutes

  1. Marion Township Roads

                                                              i.      Cedar Creek

                                                            ii.      Norton Road Bridge

                                                          iii.      Salt Brine

5.      FEMA Resolution

6.      Premier Farms

7.      Darakjian and Highland Special Assessment

      8. MHOG Waterline

      9. Hometown Village of Marion Front Yard Setbacks 

10.  Proposed Marion Township Parks & Recreation Ordinance

11.  Private Road General Ordinance

12.  Handbook Update (Retiree Health Care)

13.  ZBA Report  

Correspondence/ Updates

   Supreme Court Case

 For the Good of the Township

Call to the Public

Adjournment

                           DRAFT MINUTES

 

MEMBERS PRESENT:   Bob Hanvey , Paula Wyckoff , Dan Lowe, Dave Hamann , Tammy Beal , 

                                    Les Andersen, and Travis Hodge

MEMBERS ABSENT:    None

OTHERS PRESENT:     Phil Westmoreland , OHM

                                                                                                ***************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

Mark Montagano, 3386 Prescott Drive :  Mr. Montagano asked if the tapes from the last meeting had been restored, and was told no.

APPROVAL OF AGENDA

Travis Hodge asked to have an agenda item added for discussion on a flag donation from Rolling Thunder (item #14).  Dave Hamann motioned to approve the agenda as amended.  Travis Hodge seconded.  Motion carried 7-0.

CONSENT AGENDA

Tammy Beal motioned to have item f—2007-08 Meeting Schedule, moved to the agenda as item 15 because a resolution is required.  Paula Wyckoff seconded.  Motion carried 7-0.  Dave Hamann motioned to approve the consent agenda as amended.  Les Andersen seconded.  Motion carried 7-0.

APPROVAL OF MINUTES

Dave Hamann motioned to approve the June 14, 2007 minutes as amended.  Les Andersen seconded.  Motion carried 7-0.

TOWNSHIP ROADS

Cedar Creek:  Jerry Sidlar, 3176 Prescott , was present and said the residents of Cedar Creek held a meeting this week and elected a board.

Mark Montagano read the following statement:  On Tuesday, June 26, 2007 at approximately 5:00-7:00 pm , township engineer Phil Westmoreland and I inspected portions of the road and drainage defects in the Cedar Creek site condominiums.  As a result of the inspection, township engineer Phil Westmoreland determined the roads and drainage do not meet site plan requirements.  At the Marion Township Board of Trustees meeting on Thursday, June 28, 2007, Phil Westmoreland , township engineer, gave a verbal report to the Board of Trustees and all that were present, stating the roads and drainage at Cedar Creek site condominium project do not meet site plan requirements.  Isn’t that correct?  Phil Westmoreland said yes.

Nancy Stebbing, 3481 Prescott , said the developer still owns enough empty lots to appoint a representative to the board and has declined.

Mark Montagano said “the co-owners of Cedar Creek are requesting Marion Township , pursuant to its ordinances, to use its authority to enforce the site plan requirements at Cedar Creek Estates to correct the road defects and the drainage defects that currently exist.” 

Bob Hanvey said the board is waiting for the engineer’s written report.

Norton Road :  Mr. Westmoreland said the plans have been received and a few small changes have been recommended.  Dan Lowe asked how long it takes to get the permit.  Mr. Westmoreland said a week or so.

Salt Brine:  Tammy Beal reported the second application is being finished.  Bob Hanvey said extra attention was given to Sexton between County Farm and Peavy, and Lucy Road .

FEMA RESOLUTION

Tammy Beal had maps available for review.  The information will be published in the paper on July 15 and 16.  Dan Lowe motioned to table this item until the next meeting to gather more information from Ken Recker (AI #1.)  Les Andersen seconded.  Motion carried 7-0.

PREMIER FARMS

The Board of Trustees and Planning Commission went on a tour of this property this week. 

DARAKJIAN/HIGHLAND SPECIAL ASSESSMENT

Bob Hanvey said the bills have been mailed out.

MHOG WATERLINE

The work is scheduled to be done on July 27.  Bob Hanvey said the easement should be in place by next week.  Dan Lowe said he will contact the Coddingtons (AI #2.)

HOMETOWN VILLAGE OF MARION FRONT YARD SETBACKS

Dan Lowe motioned to postpone this item until more information is available.  Les Andersen seconded.  Motion carried 7-0.

PROPOSED TOWNSHIP PARKS & RECREATION ORDINANCE

Paula Wyckoff provided a sample ordinance for the board’s input, and will then send it to the attorney.   Tammy Beal asked if the ordinance will be posted.  Ms. Wyckoff said the rules will be posted and the ordinance would be published in the paper.  Travis Hodge said the supervisor and clerk should have the authority to close the park.  Bob Hanvey asked to have the attorney advise on the wording.  Tammy Beal motioned to send the proposed township Parks & Recreation Ordinance to the attorney.  Paula Wyckoff seconded.  Motion carried 7-0.

PRIVATE ROAD GENERAL ORDINANCE

Bob Hanvey motioned to table this item until the next meeting, and he will reassemble the packets (AI #3.)  Paula Wyckoff seconded.  Motion carried 7-0.

HANDBOOK UPDATE

Dan Lowe motioned to table this item until the next meeting to gather more information from Ken Palka (AI #4.)  Tammy Beal seconded.  Motion carried 7-0.

ZBA REPORT

Dan Lowe reported on the July 9, 2007 ZBA meeting.  Three requests were heard:  two were tabled and one was denied.

FLAG DONATION

Travis Hodge said he was approached by the group Rolling Thunder about possibly donating a flag to the township.  The group recently dedicated a flag for POW/MIA to Fire Station #20.  Bob Hanvey asked how often the flag would be replaced.  Mr. Hodge will get more information from the group (AI #5.).

2007-08 MEETING SCHEDULE

Dan Lowe motioned to change the Board of Trustees meeting time to 7:30 p.m.  Les Andersen seconded.  Roll call vote:  Hamann—no; Lowe—yes; Beal—no; Hanvey—no; Wyckoff —no; Andersen—yes; Hodge—no.  Motion failed 5-2.

Tammy Beal motioned to adopt a resolution to approve the 2007-08 Meeting Schedule as presented.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Hamann, Beal, Andersen—yes; Lowe—no.  Resolution passed 6-1.

CORRESPONDENCE/UPDATES

Supreme Court Case:  Bob Hanvey said a ruling was made last week regarding Highland , and it’s being sent back to the tax tribunal.  The board member agreed it should proceed to a hearing.

Franchise-Related Bonds:  A letter was received from MTA indicating the township shouldn’t be concerned with this item.

Bob Hanvey reported that the Triangle Lake Association sent a letter to the South Oaks association restating the South Oaks PUD agreement.

FOR THE GOOD OF THE TOWNSHIP

Jerry Sidlar, 3176 Prescott:  Mr. Sidlar said at a previous meeting, a statute of limitations was mentioned regarding site plans.  Mr. Hanvey said the attorney hasn’t responded yet.  Mr. Sidlar asked Mr. Westmoreland about the pipe recently put in north of Cedar Creek.  Mr. Westmoreland said that would be part of his report.

CALL TO THE PUBLIC

Barney Cole, 918 Francis Road :  Mr. Cole said he continues having problems getting in touch with someone from Charter Communications regarding interrupted service.  Mr. Hanvey said the township representative will contact Charter next week (AI #6.)

Lori Pollack, 2246 Asbury Court :  Ms. Pollack asked the board to consider the serious situation in Cedar Creek.

ADJOURNMENT

Dave Hamann motioned to adjourn at 8:07 p.m.  Les Andersen seconded.  Motion carried 7-0.