BOARD OF TRUSTEES

                     AGENDA and MINUTES

                                 Thursday, July 14, 2011 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of June 23, 2011 Regular Meeting Minutes

b.)    Assessing Report

c.)    Complaint Report

d.)    DPW Report

e.)    Treasurers Report

f.)     Zoning Report

g.)    Marion Township Park & Recreation Meeting Schedule

h.)    Goodman Law Group Invoice

i.)      Heritage Days Report

4.      Prusak Mediation 

5.      TXT# 03-11 Accessory Uses & Structures Final

6.      Budget Discussion

7.      Elevated Water Storage Easement

8.      Rurik Snowplowing Parcel Change

9.      Crystal Wood Condominium Project

10.  Gravel Road Update

11.  Charter Township Eligibility

Correspondence/ Updates:

         Pending Litigation 

         Insulation for lift stations

Highland-Howell Hearing

Final Inspection for Marion Retail Center

Call to the Public

 Adjournment

                                                                                        MINUTES  

MEMBERS PRESENT:       Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff, and Travis Hodge

MEMBERS ABSENT:         None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 pm.

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves.

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Les Andersen motioned to approve the agenda as presented.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda as presented.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

PRUSAK MEDIATION

Les Andersen motioned to authorize the supervisor and clerk to represent the township for the mediation.  Travis Hodge seconded.  Motion carried 7-0.

TXT #03-11—ACCESSORY USES & STRUCTURES FINAL APPROVAL

Tammy Beal motioned to approve TXT #03-11—Accessory Uses & Structures, as presented.  Les Andersen seconded.  Motion carried 7-0.

BUDGET DISCUSSION

Bob Hanvey updated the board and provided handouts for review.  Mr. Hanvey would like the township to become full members of HAPRA for the benefits of the residents.  Dan Lowe said that based on the number of people who use it, the township is paying enough. 

Toni Robertson, a resident, said the roads should be fixed before more money is given to HAPRA.  Mr. Hanvey said there’s funding for both.  Mr. Robertson questioned why the roads weren’t graded and treated for dust more than once this year.  Dan Lowe said he’s been trying to schedule with the Livingston County Road Commission.  Mr. Robertson said the road commission told him that no one from Marion Township called to schedule the treatment. 

Bob Hanvey motioned to adopt a resolution to amend the budget to change the HAPRA allotment to $100,000, beginning FY 7/1/2011.  Paula Wyckoff seconded.  Discussion:  Mrs. Robertson said she is very disappointed with the board’s decision.  Scott Lloyd asked to have the synopsis that’s published include the names of the board members as well as how they voted.  Roll call vote:  Beal—yes; Hodge—no; Andersen—no; Wyckoff —yes; Lowe—no; Lloyd—no; Hanvey—yes.  Motion failed 3-4.

Mr. Hanvey asked the board members if they would like the parking lot to be repaired.  The consensus was no.

The entry doors to the hall area need to be replaced.  Scott Lloyd said he would like to submit a bid.  Tammy Beal said she will solicit two more bids.

ELEVATED WATER STORAGE EASEMENT

The legal description and sketch have been corrected.  Tammy Beal motioned to approve the easement document for the elevated water storage tank as presented.  Scott Lloyd seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Lloyd, Hodge, Andersen—all yes.  Motion carried 7-0.

Les Andersen motioned to authorize the clerk and treasurer to sign the receipt.  Scott Lloyd seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Motion carried 7-0.

RURIK SNOWPLOWING & MAINTENANCE PARCEL NUMBER CHANGE

Les Andersen motioned to adopt a resolution to correct the special assessment roll for Rurik Drive maintenance.  Tammy Beal seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Resolution passed 7-0.

Paula Wyckoff motioned to adopt a resolution to correct the special assessment roll for Rurik Drive snowplowing.  Tammy Beal seconded.  Roll call vote:  Lowe, Wyckoff , Lloyd, Hodge, Andersen, Beal, Hanvey—all yes.  Resolution passed 7-0.

CRYSTALWOOD CONDOMINIUM PROJECT

A letter from the township attorney is included in the packet regarding this item.

GRAVEL ROAD UPDATE

This item was discussed during the budget discussion.

CHARTER TOWNSHIP ELIGIBILITY

Tammy Beal presented the board with the options for charter township status.  She was unable to find any records that this was done after the 2000 census.

CORRESPONDENCE/UPDATES

Bob Hanvey said the Highland case is moving along.

An email was received from Pat Gibbons regarding the insulation on the huts.

The township hasn’t heard anything with regard to Marion Retail Center .

The pre-trial hearing with Dan Lowe was held on June 28; the bench trial date is September 2.

The township is hosting the monthly community sale this Saturday from 9 am-1 pm.

Bob Hanvey reported on the Dashboard meeting he attended.

Mr. Hanvey updated the board members on the letter to be sent to the LCRC regarding Cedar Lake Road speed limit.  Davis Road and Triangle Lake Road also received comments and concerns from residents that were forwarded to the road commission.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Les Anderson motioned to adjourn the meeting at 8:45 pm.  Tammy Beal seconded.  Motion carried 7-0.