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                              BOARD OF TRUSTEES

                       AGENDA and DRAFT MINUTES

                             Thursday, July 23, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of July 9, 2009 Regular Meeting Minutes

b.)    Board of Trustee and Planning Commission Joint Meeting Minutes from July 8, 2009  

c.)  Park Advisory Minutes from June 23, 2009

d.)    General Fund Investments

e.)    Advanced Underground Inspection Invoice ($708.25)

f.)    Foster, Swift, Collins & Smith, P.C. Invoice ($4,673.45)

g.)     Frohm & Widmer, Inc. Invoice ($2,497.00)

3.      Cell Tower Trees

4.      Raffle Resolution

5.      Marion Retail Center

6.      Hometown Village

7.      Marion Township Roads

8.      Copperfield Unit

9.      Darakjian (Documents not yet available)  

Correspondence/ Updates

      Pump Stations  ($475.00 each)  

     White Oak Township Park

**Public Meeting for discussion of adoption of the HAPRA Master Plan will be August 13, 2009 at 7:15 pm.

Call to the Public


                                   DRAFT MINUTES 


MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff , Dan Lowe, Scott Lloyd, Les Andersen , Travis Hodge, and Tammy Beal

MEMBERS ABSENT:                 None



Bob Hanvey called the meeting to order at 7:30 p.m.  



The board members introduced themselves. 


Lynn Ward, 696 Hewitt:  Mr. Ward was present to respond to concerns raised at the June 25 meeting regarding Sunridge.  He believes the developer is attempting to comply with the site plan.  The Sunridge homeowners have an association meeting scheduled for next month.  Mr. Ward offered his assistance to the board with future issues regarding Sunridge.

Darrel Thornberry, 2271 Crystal Crossing:  Mr. Thornberry was present to discuss concerns with gravel trucks driving through Crystalwood.  Chris Viergever, 294 Wood Point, was also present as the association president. 

Bob Hanvey provided background information to the board members.  He said the easement between Crystalwood and Mr. Lowe is a private agreement and the township has no authority.  Mr. Thornberry said the agreement also says the rights of both parties must be respected.  Ms. Viergever said bank’s legal counsel is reviewing the easement agreement and they will follow legal counsel’s advice.  Dan Lowe said the agreement is reciprocal and if the homeowners interfere with his use of the easement, he will plug the sewer line. 


Scott Lloyd said he didn’t receive backup material for all agenda items.  Tammy Beal said that some items are for discussion and there are no backup materials.  Some of the agenda items are from previous meetings and board members should get the material from those meeting packets.  Les Andersen motioned to approve the agenda.  Travis Hodge seconded.  Motion carried 7-0.


Paula Wyckoff motioned to approve the consent agenda.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.


Dan Lowe talked with Mark Daneman from A&T, who will be writing something up to send to the township.  No action required at this time.


An email request was received from Megan Predmesky of the National Golf Scholarship Association asking for the township board to pass a resolution recognizing the group as a non-profit in the community.  Daniel Thomas, a township resident and president of the group, was present.  The event is scheduled for September 26 and needs the resolution as soon as possible.  Mr. Thomas provided a copy of the organization’s 501(c) 3 license.

Tammy Beal motioned to adopt a resolution, as provided, recognizing the National Golf Scholarship Association as a non-profit group in the community for the purpose of a raffle, subject to review and approval from the township attorney.  Les Andersen seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

Bob Hanvey motioned to adopt a resolution, as provided, recognizing the National Golf Scholarship Association as a non-profit group in the community for the purpose of a poker night, subject to review and approval from the township attorney.  Les Andersen seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.


Greg Marker from OHM was present to update the board on this project.  A letter was sent three weeks ago, but hasn’t been answered.  Bob Hanvey will give Greg the DVD of the inside of the sewer pipe that shows a leak to copy for Mike Powell and George Jappaya.  Dan Lowe will talk with Dan from Advanced Underground on Friday morning and let them know that no more cleaning should be done until the pipe is grouted (AI #1).


A letter from OHM regarding County Farm road repairs is included in the packet.  Bob Hanvey said there is a time advantage with having OHM do the project and a cost advantage with having the Livingston County Road Commission do the project.  Les Andersen would like the LCRC to do the project.  Tammy Beal said the LCRC still needs to fix the bump and the township still owes them $5000.  Dan Lowe said if the work had been done properly, there wouldn’t have been a bump.

Les Andersen motioned to adopt a resolution to select the Livingston County Road Commission to do the County Farm road repairs.  Travis Hodge seconded.  Discussion:  Dan Lowe said he would be more comfortable if OHM were doing inspections.  Greg Marker said he feels they have a positive relationship with the LCRC and should be able to work something out.  Roll call vote:  Hanvey—yes; Lowe—yes; Wyckoff —yes; Beal—yes; Lloyd—no; Hodge—yes; Andersen—yes.  Resolution passed 6-1.


Bob Hanvey updated the board members on this item.  The township successfully bid on the parcel at the recent auction.  Mr. Hanvey asked the board members to take a look at the parcel; he’s concerned about the slopes on the stockpile of materials.  Dan Lowe said it might cost approximately $5,000 to reduce the slope.  Les Andersen asked about the association fees, and Mr. Hanvey said this parcel is not part of the association.  Mr. Lowe said the parcel should be put up for sale as soon as possible; Mr. Hanvey said he’d like the board to make decisions regarding REUs first.


The low minimum bid sale is tentatively scheduled for September 10.


Bob Hanvey provided the board members with two handouts.  Ian Schonsheck has approached the township about releasing the lien on a vacant 12-acre parcel in exchange for a lien on a two-acre parcel with a house.  Mr. Hanvey was asking for the opinion of the board members.  After discussion, Mr. Hanvey will ask Mr. Schonsheck to make another offer after the City of Howell approves the split.


Tammy Beal provided information in the packet on White Oak Township ’s park and suggested the board members look at the park.

Karl Bohn has asked the board members to sign a letter to be sent to his hometown in Germany congratulating them on the town’s 650th birthday.

There will be a public hearing at 7:15 p.m. prior to the next board meeting on August 13.  Board packets will be available on August 6.

The township declined Steve Gronow’s recent offer and Mr. Gronow has filed an appeal.

Bob Hanvey updated the board members on the Highland case.  Mr. Hanvey will invite Neal Goodman to the next board meeting (AI #2.)




Les Andersen motioned to adjourn at 9:05 p.m.   Tammy Beal seconded.  Motion carried 7-0.