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                                 MARION TOWNSHIP

          AGENDA AND DRAFT MINUTES

                          July 28, 2005  

                     

CALL TO ORDER:  

PLEDGE OF ALLEGIANCE:

MEMBERS PRESENT:  

MEMBERS ABSENT:

CALL TO THE PUBLIC:    Agenda Items Only – 3 minute limit

1. Consent Agenda

All items listed are considered to be routine by the Board and will be enacted 

by one motion. There will be no separate discussion of these items unless a 

Board member or Citizen so requests, in which event the item will be removed 

from the Consent Agenda and considered in its normal sequence on the agenda.

APPROVAL OF AGENDA: July 28, 2005

APPROVAL OF MINUTES FOR:  Approval of July 14, 2005 minutes    

  2. Radick Show Cause

  3. Marion Township Roads

  4. Norton Road Manholes

  5. REU’s for the High School

  6. Peavy Force Main

  7. OHM Inspection Procedures  

  8. Clark Hill Invoice

  9. Handicap Handrail

a.)    $3,100.00 one side

b.)    $5,800.00 both sides       

  10. Basement Bids

  11. Staff Assignments and Job Balancing

  12. Special Assessment Subordination 

ZBA REPORT

FOR THE GOOD OF THE TOWNSHIP

CALL TO PUBLIC:

ADJOURNMENT:  

                               DRAFT MINUTES

MEMBERS PRESENT:   Bob Hanvey, Sue Lingle, Dan Lowe, Dave Hamann, and Tammy Beal

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Phil Westmoreland, OHM, Township Engineer                                       

*****************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE TO FLAG

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Bob Hanvey asked to have three items added to the agenda.  Tammy Beal motioned to approve the agenda as amended. 

Dave Hamann seconded.  Motion carried 5-0.

APPROVAL OF MINUTES

Board of Trustees Regular Meeting, July 14, 2005

Dave Hamann motioned to approve the minutes as presented.  Tammy Beal seconded.  Motion carried 5-0.

RADICK SHOW CAUSE

Dave Hamann motioned to postpone this agenda item until the August 11, 2005 Board meeting. Tammy Beal

seconded.  Motion carried 5-0.

TOWNSHIP ROADS

Dan Lowe motioned to instruct the Livingston County Road Commission (LCRC) to spend the GRIP money, along with

matching funds from the township, on Cedar Lake Road repairs.  Tammy Beal seconded.  Roll call vote:  Dave Hamann,

Dan Lowe, Tammy Beal, Sue Lingle, Bob Hanvey—all yes.  Motion carried 5-0.

NORTON ROAD MANHOLE COVERS

Phil Westmoreland said he would have prices for the repair at the next board meeting.  Dan Lowe said contacted CD

Hughes Company from Charlotte and was quoted a price of $2,000 to mill out all four spots.  Phil Westmoreland said he

would contact Tom Rogers about the job.  Dan Lowe motioned to have OHM pursue the Norton Road repair project. 

Sue Lingle seconded.  Motion carried 5-0.

HIGH SCHOOL REUs

Bob Hanvey said a meeting was held and the township attorney’s suggestions will be added to the contract.  The contract

will be presented at the August 11 board meeting for review and approval.  Sue Lingle motioned to postpone this agenda

item until the next board meeting.  Tammy Beal seconded.  Motion carried 5-0.

PEAVY FORCE MAIN

Phil Westmoreland reported that OHM is working on the design. 

OHM INSPECTION PROCEDURES

Dave Hamann motioned to postpone this item until the August 11 Board meeting.  Dan Lowe seconded. 

Motion carried 5-0.

CLARK HILL INVOICE

Sue Lingle motioned to approve the Clark Hill invoice for $10,900.  Dave Hamann seconded.  Roll call vote:  Dave Hamann,

Sue Lingle, Bob Hanvey, Tammy Beal, Dan Lowe—all yes.  Motion carried 5-0.

HANDICAP HANDRAIL

Tammy Beal motioned to postpone this agenda item.  Dan Lowe seconded.  Motion carried 5-0.

BASEMENT BIDS

Tammy Beal presented the two bids received for this project.  Sue Lingle motioned to accept the bid from Runyon Brothers

Construction Company for $13,200 plus permit fees.  Tammy Beal seconded.  Roll call vote:  Dave Hamann, Dan Lowe,

Sue Lingle, Tammy Beal, Bob Hanvey—all yes.  Motion carried 5-0.

STAFF ASSIGNMENTS AND JOB BALANCING

Bob Hanvey suggested each employee compile a list of job responsibilities and how much time is spent on each. 

Dave Hamann motioned to postpone this agenda item.  Sue Lingle seconded.  Motion carried 5-0.

SPECIAL ASSESSMENT SUBORDINATION

Sue Lingle asked to have a resolution passed stating Marion Township ’s policy on subordination of special assessments.

Dave Hamann made a resolution as follows:

Whereas, Marion Township has adopted various special assessments, including but not limited to water, sewer, road

paving, road maintenance; and

Whereas, Marion Township has been advised by its special assessment counsel that the township should keep these

special assessments in first position of collection; and

It is hereby resolved that the Marion Township Board of Trustees establishes that it will not subordinate any special

assessment to another entity.

Tammy Beal seconded.  Roll call vote:  Sue Lingle, Tammy Beal, Bob Hanvey, Dave Hamann, Dan Lowe—all yes. 

Resolution passed 5-0.

SEWER USAGE

Bob Hanvey reported that the second quarter billing from MHOG for sewer and water.  The billing shows that the

gallons of water sent to the homes and the amount received at the plant is within ½%.  This has never happened

before.

425

Bob Hanvey reported that he has received copies of the two 425 agreements.  He will provide copies of both to the

board members.

WATER BONDS

Bob Hanvey provided a handout from John Axe regarding the water bonds, and asked to have this item

placed on the next agenda.

ZBA REPORT

Dan Lowe reported that the ZBA held a special meeting on July 19 regarding the Radick variance request.  A variance, with

conditions, was granted for the number of dogs.

FOR THE GOOD OF THE TOWNSHIP

Bob Hanvey reported on the MHOG meeting.  There is a change in the backfill requirement for trenches in the water

 system.  Howell Township requested a variance from a standard that was changed in February.  Dan Lowe asked

Phil Westmoreland his opinion of the variance request.  Phil Westmoreland said this is not standard practice. 

Secondly, Mr. Hanvey reported that MHOG recently won the regional water “taste off.”  Mr. Hanvey also reported

that there is a leak in the fire hall roof.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Sue Lingle motioned to adjourn the meeting at 8:50 p.m.  Dave Hamann seconded.  Motion carried 5-0.