BOARD OF TRUSTEES - DRAFT
AUGUST 14, 2003
Bob Hanvey, Sue Lingle, Dan Lowe, Myrna Schlittler, and Dave Hamann
Annette McNamara, Zoning Administrator
Bob Hanvey called the meeting to order at 7:34 p.m.
PLEDGE TO FLAG
Board members present introduced
themselves. Dan Lowe arrived
during the Approval of Agenda and was introduced by Bob Hanvey.
APPROVAL OF AGENDA
Bob Hanvey asked to have the agenda amended to include three items: Howell Sewer Building, Water Plant Addition, and a
zoning amendment received back from Livingston County Planning Department. In addition, under Old Business, an item was
added for Don Hall to discuss an issue with a neighbor. Sue Lingle asked to have an item added under Approval of Minutes for
the July 7, 2003 Joint Board and Planning Commission meeting. Annette McNamara asked to have an item added regarding the
Kangas Temporary Use Permit. Dave Hamann motioned to approve the agenda as amended. Sue Lingle seconded.
CALL TO THE PUBLIC
Gary Brakoniecki, 833 Hurley Drive: Mr. Brakoniecki was present to discuss the emergency access road from Timber Bluff that in
being created without approval from the owners on the private road (Pleasant Lake Road). Mr. Hanvey explained that the
Livingston County Road Commission (LCRC) has different restrictions than the township does for access on public roads.
The Planning Commission felt it would be dangerous for only one access. It was decided that a road for emergency purposes only
would connect with Pleasant Lake Road. Mr. Hamann, the township board representative on the Planning Commission, said that it
was requested by the Howell Area Fire Authority. Mr. Brakoniecki said that if it’s to be used as emergency access, it’s not up to
grade and the Timber Bluff developers should make sure that it is. Mr. Hanvey said the plan is to have it meet the standards of a
gravel road, but then cover it with grass and plant shrubs to discourage residential use. Mr. Brakoniecki asked if that shouldn’t
permission from the owners of the road.
Mr. Hamann said he’s not sure what the legality of it is.
Jerry McCann, 883 Hurley Drive: Mr. McCann said that under real estate law, the residents’ permission is required.
Mr. Hanvey stressed that it’s for emergency access only, and it would benefit residents of both Timber Bluff and Pleasant Lake.
Mr. Brakoniecki asked the township to have its attorney investigate whether this is legal. His main concern is that people will use
the road on a continual basis. Dan Lowe said the shrubs planted will be approximately two feet high and it won’t look like an
access road. Mr. Hanvey said the township would consult with the attorney. Debra Wiedman-Clawson, a member of the township
Planning Commission, was in the audience and pointed out there is another development with private roads, Blossom Farms that
has emergency access to another development. Mr. Hanvey pointed out that when that was proposed and approved,
Blossom Farms was supposed to have public roads. Dan Lowe mentioned that there is another one in Oceola Township.
APPROVAL OF MINUTES
Board of Trustees, July 10, 2003
Myrna Schlittler motioned to
approve the minutes from the July 10, 2003 Board of Trustees meeting as
presented. Sue Lingle seconded.
Motion carried 5-0.
Board of Trustees Special Meeting, July 29, 2003
Dave Hamann motioned to approve the minutes from the July 29, 2003 Board of Trustees Special Meeting as presented. Sue
Lingle seconded, Motion Carried 5-0.
Board of Trustees Ways & Means Meeting, August 12, 2003
Dave Hamann motioned to approve the minutes from the August 12, 2003 Ways & Means Meeting as amended.
Sue Lingle seconded. Motion
carried 4-0-1 abstention (Dan Lowe).
Don Hall, 3438 Cedar Lake Road, was present to again ask the Board to investigate his neighbor, Mr. Musial, running a
business. Mr. Hall provided a videotape of the activities taking place at the residence, which was shown to the Board with
Mr. Hall’s permission. Sue Lingle asked whether the township should inform Mr. Musial of the tape that was presented.
Mr. Hanvey felt that would be appropriate. Ms. McNamara pointed out that the show cause hearing documentation stated
that no noise would be created that would constitute a nuisance. It was suggested to skip another show cause hearing and
send directly to the attorney. Dave Hamann motioned to forward documentation presented tonight, along with previous
documentation from show cause hearing, to the township attorney for evaluation and response to Mr. Musial.
Sue Lingle seconded. Motion
Myrna Schlittler asked the township board to consider hiring another engineering firm. Ms. Schlittler felt there are currently
overcharges and lack of detailed billing. Rather than firing the current engineer, she felt that the township could have two
engineering firms that it works with. Sue Lingle said the township has reviewed credentials for other engineering firms.
Dan Lowe motioned to assign the next engineering task to OHM. Dave Hamann seconded. Motion carried 4-0-1 abstention
Clark Hill submitted a bill for the actual recording of the transcript of the MTT hearing for two days. The next bill is for
Gormun-Rupp booster pump at Georgetown. The pump is in place; however, it’s not running yet because the electricity isn’t
in. Sue Lingle motioned to approve the Clark Hill bill in the amount of $1,396.30 and the Gorman-Rupp bill for the Georgetown
pump in the amount of $108,651, for a total of $110,047.30 and forward to DPW for payment. Dan Lowe seconded.
Roll call vote: Dave Hamann, Dan Lowe, Myrna Schlittler, Sue Lingle, Bob
Hanvey—all yes. Motion
The change order is for the clearing and grubbing of the trees, backfill and grading on the site due to the power lines that were
installed by Detroit Edison after the bids went out that required moving the pump station back 20-30 feet. The request is to
approve the change order for $3,678.40, not a pay request. Myrna Schlittler motioned to approve the change order for
$3,678.40 on the Georgetown water booster station. Dave Hamann seconded. Roll call vote: Dave Hamann, Sue Lingle,
Bob Hanvey, Myrna Schlittler—all yes; Dan Lowe—no.
Motion carried 4-1.
Mr. Hanvey talked with Ken Palka, the township accountant, regarding this issue. After checking with the township
accountant, it was suggested that the township pay out the $300,000.00, which includes the capital fund that’s been put
aside and borrow the $200,000. Sue Lingle motioned to borrow $200,000 under the conditions previously stated.
Myrna Schlittler seconded. Roll call vote: Dan Lowe, Sue Lingle, Myrna Schlittler, Dave Hamann,
Bob Hanvey—all yes. Motion carried 5-0.
Ways & Means Times and Dates
Dave Hamann motioned to change the Ways & Means meetings to 4:00 p.m. on the Monday prior to the regular
board meetings. Sue
Lingle seconded. Motion
Dan Lowe said that Jerry House from the LCRC feels that Francis Road and Triangle Lake Road both need another
application. Myrna Schlittler said that the township has spent $37,125 to date on brine. The Pentaseal application cost
approximately $25,000. The budget was set at $70,000 for the year. Dave Hamann motioned to have brine applied to
Francis Road and Triangle Lake Road. Sue Lingle seconded. Roll call vote: Sue Lingle, Myrna Schlittler, Bob Hanvey,
Dave Hamann, Dan Lowe—all yes.
Motion carried 5-0.
Mr. Scheuner owns property adjacent to Best Western and Mitch Harris’ property on D-19. When the first sewer
project was done, the township needed more REUs to fund the project. Mr. Scheuner bought an extra 200 REUs.
He has a potential sale for the property and they don’t need all of the REUs. According to legal counsel, the REU’s
cannot be moved. Mr. Scheuner is asking the board to help resolve this situation. Myrna Schlittler asked how many
REUs the prospective buyer would need. Mr. Scheuner said anywhere from 4 or 5 up to 100. Dan Lowe asked how
many Mr. Scheuner wants to get rid of. Mr. Scheuner said he’s aware of some developments in the area that may need to
buy more. Bob Hanvey said the board agrees with the concept of allowing REUs to be moved; the township isn’t sure how to
actually make it happen. Bob Hanvey assured Mr. Scheuner that this is a high priority and the board is working on resolving the
situation. Mr. Scheuner asked for a timeframe for an answer. Bob Hanvey said hopefully by the next regular board meeting,
September 11, 2003.
Sue Lingle said that developers are coming in to the office and a great deal of time is spent on unscheduled “pre-planning” meetings,
sometimes 2-3 hours. Ms. Lingle feels that a fee should be established for this type of meeting. She suggested that research be done
into how much is being spent on Planning Commission and ZBA reviews, and whether the amount required for escrow should be
increased. Myrna Schlittler and Dave Hamann agreed. Bob Hanvey asked if the Planning Committee checklist would help facilitate the
process? Mr. Hamann said it would facilitate the completed package before it comes to the board, but details of pre-planning meetings
still need to be worked out.
meetings and escrow payments.
Myrna Schlittler seconded. Motion
Draft for Parks & Recreation Authority
Sue Lingle had previously provided the board members with a copy of the draft, and has provided a copy to the attorney for review
and response. The report indicates that we are deficient by 265 acres of developed parkland. A resolution is required from the
Board by the end of August. The township’s participation amount this year for Parks & Recreation is approximately $62,000.
The authority would provide larger parks with baseball diamonds, etc. The opportunity to receive grants is better with a larger
entity. Ms. Lingle also provided a spreadsheet showing the level of participation in Parks & Recreation activities by township.
item needs to be discussed at the next special meeting.
Bob Hanvey said the bids came in higher than expected for this project. The board had previously approved approximately $38,000.
Mr. Hanvey wanted to know if the board had a limit on the amount it’s willing to spend. Mr. Lowe said that more information is required.
Mr. Hanvey will provide additional information at the
Water Plant Expansion
The peak capacity now is 4 million gallons per day. To add another 8 million gallons for a total of 12 million gallons, the cost is
$10,450,000, divided four ways. Another consideration is to add another 4 million gallon capacity, for a total of 8 million gallons,
which is approximately $8,000,000. It’s more cost effective to do the larger expansion. According to the growth projections,
if the smaller expansion were done, by the time it was done, another expansion would be needed. Mr. Hanvey said that the
township accountant indicated the township can afford to pay its portion. Mr. Lowe feels it makes more sense to do the larger
expansion if the township can afford it. Dave Hamann motioned to table this item. Sue Lingle seconded. Motion carried 5-0.
Section 6.19—Lots to Have Access contained some incorrect verbiage. Documentation was provided from the Planning
Commission and the Livingston County Planning
Planning Commission. Sue Lingle seconded. Motion carried 5-0.
Kangas Temporary Use Permit
Annette McNamara asked for the board’s direction with this situation. Mrs. Kangas was granted a temporary use permit for a
mobile home during construction of a house. The permit should have been renewed last summer for an additional year, but wasn’t.
A letter was sent in June indicating the permit had expired, but no response was received. A violation notice was sent and
Mrs. Kangas contacted the zoning administrator. She indicated she had renewed the bond, but didn’t provide the township with a
copy. Mrs. Kangas indicated the mobile home would be removed soon. Sue Lingle feels that Mrs. Kangas needs to provide the
township with a date.
the bond she renewed, and give her 30 days to remove the mobile home from the property. Dave Hamann seconded.
Motion carried 5-0.
PLANNING COMMISSION REPORT
Dave Hamann stated the Planning Commission met on August 5 for the July meeting (postponed due to election). They discussed some
ordinances, tabled others, discussed and tabled the site plan checklist. A Special Use Permit application was reviewed for the Carsley
commercial stable and a public hearing was scheduled for August 26. A comprehensive plan meeting was held in July. Future land use
was discussed and hopefully that section will be
finished in September.
PARKS & RECREATION REPORT
Provided in packets.
Provided in packets. Mr.
Hanvey said that Tom Klebba has been working on easements.
Dan Lowe reported that no meeting was held.
ZONING ADMINISTRATOR REPORT
A copy will be provided to the board members on Monday,
Provided in packets. Mr.
Hanvey pointed out that the format has been changed to show cumulative
FOR THE GOOD OF THE TOWNSHIP
Bob Hanvey reported that at the NPDES Phase 2 meeting, it was decided to allocate payment based on square miles in watershed and
population. This will be less cost to township. Mr. Hanvey asked Phil Westmoreland to share his impression of this project with the
board. Sue Lingle asked about the mosquito collection. Bob Hanvey said that mosquitoes from two sites in the township have tested
positive for West Nile Virus, although in both cases, it
wasn’t the strain that can be transmitted.
CALL TO PUBLIC
Provided in packets. Expenses for the month were $99,088.47. This includes $37,373.25 for a portion of the fire contract. Another large
expense, $12,345, was for application of brine treatment.
Hamann seconded. Motion carried
Dave Hamann motioned to adjourn the meeting at 9:45 p.m. Sue Lingle seconded. Motion carried 5-0.