BOARD OF TRUSTEES
AGENDA and MINUTES
Thursday, August 22, 2013
Call to Order
Pledge of Allegiance
Members Present/Members Absent
Call to the Public
1.) Approval of Agenda
2.) Consent Agenda
a.) Approval of August 8, 2013 Regular Meeting Minutes
b.) Howell City WWTP Report
c.) General Investments
3.) Rurik Snow Plow SAD Public Hearing
4.) Love’s Creek and Sesame Drive Snow SAD Public Hearing
5.) Brent Dr. Snow, Grading and Dust Control SAD Public Hearing
6.) Turtle Creek-Mr. Harris
7.) Fee Schedule
8.) Zoning Board of Appeals Report
Economic Development 101
Call to the Public
MEMBERS PRESENT: Bob Hanvey, Scott Lloyd, Les Andersen, Paula Wyckoff, Tammy Beal, Jim Murray, and Dan Lowe
MEMBERS ABSENT: None
OTHERS PRESENT: Phil Westmoreland, Spicer Group
CALL TO ORDER
Bob Hanvey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
CALL TO ORDER
Nora Hretz, 2853 Dutcher Road, said she has concerns with burning of plastic material at a neighbor’s house. Six neighbors from the area were also in attendance and had concerns about burning, trash, cat feces and roaming cats, and floodlights shining on Dutcher Road. Bob Hanvey said the township will attempt to get photos of the cats to document there are more than allowed by the ordinance. He also said the township will contact the DEQ regarding the burning. Mike Sandel, 2715 Dutcher Road, has concerns about the floodlights shining on Dutcher Road and feels they are a hazard. Mr. Hanvey said he will discuss with the Livingston County Road Commission (AI #1.) Glenn Stevenson, 4406 Adria Drive, said the township should require licenses for cats and they should have to be leashed. One of the Dutcher Road neighbors said when the subject property had a fire several years ago, 36 cats were taken out and 12 were lost in the fire, which documents that they have more than allowed.
APPROVAL OF AGENDA
Bob Hanvey added item #9—Roads and Paula Wyckoff added item #10—Disc Golf. Jim Murray motioned to approve the agenda as amended. Paula Wyckoff seconded. Motion carried 7-0.
Tammy Beal motioned to approve the consent agenda. Les Andersen seconded. Motion carried 7-0.
RURIK SNOW PLOW SAD PUBLIC HEARING
Prior to opening the public hearing, Bob Hanvey explained the process. The public hearing was opened at 8:00 pm. Bob Dymond, Rurik (vacant lot), asked if other maintenance items could be added, because they have an issue with trees that need trimming. Bob Hanvey said he will see if there’s an easement that would allow the Rurik property owners to cut down the trees themselves. Glenn Stevenson, 4406 Adria Drive, said that salting is not a good choice—he feels sand or sugar beet juice would be better on roads around the lake. He also asked why the job isn’t put out for bids. Mr. Hanvey said the township didn’t select the company and they could choose whomever they want. Mr. Hanvey explained the process for those who wanted to object to the special assessment; no objections were heard. The public hearing was closed at 8:05 pm.
LOVE’S CREEK/SESAME DRIVE SNOW PLOW SAD PUBLIC HEARING
The public hearing for Love’s Creek/Sesame Drive snow plowing was opened at 8:05 pm. Larry Grunn voiced some concerns about over salting, and could they select the company and establish rules. Bonnie White, 3546 Brent Drive, said she is the liaison between the snow plowing company, the residents and the township. She recommended contacting all of the neighbors for input, and to appoint someone to act as liaison. Mr. Hanvey explained the process for those who wanted to object to the special assessment; no objections were heard. The public hearing was closed at 8:20 pm.
BRENT DRIVE SNOW PLOW, GRADING & DUST CONTROL SAD PUBLIC HEARING
The public hearing for Brent Drive was opened at 8:20 pm. Paula Wyckoff said that last year, the cost was more than $5,000, so the resolution was changed to $6,000. Mr. Hanvey explained the process for those who wanted to object to the special assessment; no objections were heard. The public hearing was closed at 8:24 pm.
Les Andersen motioned to adopt a resolution to approve the Rurik, Irene, Olympia, Adria Drive Snow Removal Special Assessment District as presented. Paula Wyckoff seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes. Resolution passed 7-0.
Les Andersen motioned to adopt a resolution to approve the Love’s Creek/Sesame Special Assessment District as presented. Paula Wyckoff seconded. Roll call vote: Wyckoff—yes; Murray—yes; Hanvey—yes; Lloyd—abstain; Beal—yes; Andersen—yes; Lowe—yes. Resolution passed 6-0 (1 abstention.)
The resolution for Brent Drive needs to be changed to $6,000. Tammy Beal motioned to adopt a resolution to approve the Brent Drive Snow Removal and Maintenance Special Assessment District as amended. Les Andersen seconded. Roll call vote: Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes. Resolution passed 7-0.
TURTLE CREEK—MR. HARRIS
A letter from Richard Harris and Frances Romine is included in the packet. They are asking the board to reconsider its decision regarding connecting to the sewer on their property. After discussion, Dan Lowe motioned that the township will pay for the sewer lead across the street for the property owner to connect, and the lead will be owned by Mr. Harris and Ms. Romine for future maintenance issues. Tammy Beal seconded. Roll call vote: Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes. Motion carried 7-0. Phil Westmoreland said he will find a contractor.
Tammy Beal passed out an updated fee schedule for the board members to review. She and Annette will continue to work on fees for special meetings (AI #2.)
Dan Lowe reported that one variance request was heard at the last meeting and was denied a variance for a sun room. Bob Hanvey said that since that time, they have decided they can meet the roof pitch requirement. They have also met with the homeowner’s association and the new proposal meets the HOA’s requirements. Dan Lowe said the minutes from the last board meeting said the board voted to have a planner at all ZBA meetings, and he doesn’t feel that’s necessary. Bob Hanvey said the budgeting process will determine whether that is realistic, and feels the motion was intended for commercial projects.
Bob Hanvey passed out correspondence with the LCRC regarding Norton Road repairs—no action is required at this meeting. Dan Lowe said that chip sealing needs to be done. He also asked about the culvert on East Coon Lake Road and the LCRC’s schedule. Tammy Beal said the culvert would be placed on Wednesday; she doesn’t know the schedule for road repairs. Les Andersen reported on the most recent LCRC meeting.
Paula Wyckoff said that the disc golf course was never finished, and one of the residents has talked to HAPRA about a fundraiser. No objections were heard.
Bob Hanvey updated the board members on the dog park.
A flyer for “Economic Development 101 for Elected Officials” is included in the packet.
Paula Wyckoff showed a plaque that was given by Gov. Snyder’s office to HAPRA in recognition of the 53rd Howell Melon Fest.
Tammy Beal said packets for the next meeting will be ready on September 5.
Les Andersen said he’s still working on the mud bog issue.
Dan Lowe asked about the Mason Road pump station paving. Phil Westmoreland said the township needs approval from Kim Hiller from the LCRC first.
CALL TO THE PUBLIC
Les Andersen motioned to adjourn at 9:30 pm.
Tammy Beal seconded.
Motion carried 7-0.