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         BOARD OF TRUSTEES

 AGENDA and DRAFT MINUTES

                                  Thursday, August 28, 2008

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of August 14, 2008 Regular Meeting

b.)    Howell Parks & Recreation Report

3.      2nd Public Hearing for Rurik Road SAD Maintenance

4.      2nd Public Hearing for Rurik Road SAD Snow Removal

5.      2008 Marion Township Road Projects/Norton Road Bids

6.      Fox Fire/Crystal Wood Water Connection

7.      Marion Oaks/ St. Joseph Consent Judgment

Correspondence/ Updates

            MHOG

            Fire Authority

Call to the Public

Adjournment

                                        DRAFT MINUTES

 

MEMBERS PRESENT:    Bob Hanvey , Paula Wyckoff , Dave Hamann , Tammy Beal , Les Andersen

                                      and  Travis Hodge

MEMBERS ABSENT:      Dan Lowe

           

*********************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:01 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

Art Munsell, 645 N. Truhn Rd. , was present on behalf of Marion Retail Center .  This project was previously granted a variance by the Zoning Board of Appeals.  Due to requirements from the Livingston County Building Department, they would like to split the buildings as indicated in the site plan.  Les Andersen motioned to approve the separation of the building as shown on the revised site plan dated 8/7/08 .  Paula Wyckoff seconded.  Discussion:  Dave Hamann asked if this would be attached to the original site plan.  Motion carried 6-0.

APPROVAL OF AGENDA

Tammy Beal asked to have an item added regarding the Marion Park #2 rain garden.  Dave Hamann motioned to approve the agenda as amended.  Les Andersen seconded.  Motion carried 6-0.

CONSENT AGENDA

Dave Hamann motioned to approve the consent agenda.  Travis Hodge seconded.  Motion carried 6-0.

MARION TOWNSHIP PARK #2

Jack Lowe, chairman of the Planning Commission, was present to discuss this project.  A letter from the Operating Engineers Local 324 was provided.  Tammy Beal motioned to adopt a resolution authorizing the township supervisor to sign the agreement with the Operating Engineers Local 324, not to exceed $4,000 from the Recreation Fund.  Paula Wyckoff seconded.  Roll call vote:  Hamann, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Resolution passed 6-0.

SECOND PUBLIC HEARING FOR RURIK ROAD MAINTENANCE SAD

Bob Sabo, 4303 Irene St. , said the cost of this project has gone up.  When the residents approached the township, the bids they had were around $24,000 and there were 60+ parcels.  Now, the cost is more and the number of parcels is less.  Bob Hanvey said when the township finances a project, there are additional costs such as engineering, bid documents, etc.  The process is more formal, and the scope of work on this project is greater than the original bids. 

Tom Gubala, 4394 Adria, said the specifications are more extensive.  Phil Westmoreland said some items have been added that weren’t originally included.  Bob Hanvey said the purpose of this hearing is to review the way the roll is allocated, and this is the last opportunity for objections.

Gary Vianueva, 4330 Rurik, asked what the scope of the project is.  Phil Westmoreland responded.  Bob Hanvey said several things need to be decided such as which tax bill the assessment should be on, the starting date for interest, length of the special assessment, and the interest rate.  After discussion, the board decided the assessment should be on the winter tax bill, the starting date for interest will be December 1, the interest rate will be 5%, and the length of the assessment will be five (5) years.

Tammy Beal motioned to adopt a resolution to award the contract to D&H Asphalt.  Les Andersen seconded.  Discussion:  Dave Hamann asked how many bids were received.  Phil Westmoreland said four.  Roll call vote:  Wyckoff , Hodge, Hanvey, Hamann, Beal, Andersen—all yes.  Resolution passed 6-0.

SECOND PUBLIC HEARING FOR RURIK ROAD SNOW REMOVAL SAD

Shane Monroe, 4349 Adria, asked if the snowplowing would go out for bids.  The residents agreed that Mr. Monroe should continue plowing the snow.  Mr. Monroe agreed to submit a monthly bill to the township, and will provide the clerk’s office with proof of insurance.  It was agreed to put this special assessment on the summer tax bill for five years at 5% interest.  Bob Hanvey will present a formal resolution at the next board meeting (AI #1.)

2008 TOWNSHIP ROAD PROJECTS/ NORTON ROAD BIDS

Phil Westmoreland said he and Dan Lowe looked at the areas that need repair.  Mr. Westmoreland has talked with Mike Craine and suggests the township have the Norton Road repairs done in conjunction with the repairs on County Farm Road .  Les Andersen motioned to adopt a resolution adding the repairs on Norton Road , not to exceed $14,000, to the work on County Farm Road performed by the Livingston County Road Commission.  Tammy Beal seconded.  Roll call vote:  Hanvey, Wyckoff , Beal, Hamann, Hodge, Andersen—all yes.  Resolution passed 6-0.

FOXFIRE/CRYSTALWOOD WATER CONNECTION

Bob Hanvey provided the board members with a copy of a letter sent via certified mail to Brad Nicholson of Sterling Bank.  An engineer’s estimate of probable cost and scope of work was sent along with the letter.

MARION OAKS/ST. JOSEPH CONSENT JUDGMENT

A copy of a letter from the hospital that is being sent to nearby residents was passed out.  The Planning Commission met on Tuesday, August 26 and made suggestions for revisions to the ordinance.  Bob Hanvey suggests that the attorney write an addendum to the existing consent judgment to include language allowing anything that is allowed under the current zoning (SR).  Les Andersen motioned to have the attorney draft an addendum for the board to review.  Travis Hodge seconded.  Motion carried 6-0.

CORRESPONDENCE/UPDATES

Bob Hanvey said that due to a substantial reduction in usage, there will be changes in the MHOG budget.

Fire Chief Jim Reed will be retiring effective 10/10/08 .  The fire authority will be purchasing a new fire truck.  They are also discussing a non-resident cost recovery ordinance.

Bob Hanvey said that Chestnut has filed an appeal.

Bob Hanvey said that several appointments to the Planning Commission and Zoning Board of Appeals are due to expire.  Also, the board will need a representative on the Planning Commission and this should be resolved by the first meeting in November.

CALL TO THE PUBLIC

Scott Lloyd, 5717 Pingree, asked the status of the Premier property.  Jack Lowe said he recently talked with Jim Barnwell from Desine who said documents have been sent to the owner of the property.

Barney Cole, 918 Francis Rd , asked about the bump in D-19.  He also said the last chloride treatment was the best they’ve ever done.

ADJOURNMENT

Dave Hamann motioned to adjourn at 8:10 p.m.   Tammy Beal seconded.   Motion carried 6-0.