BOARD OF TRUSTEES

AGENDA and  MINUTES

Thursday, September 8, 2011

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of August 28, 2011 Regular Meeting Minutes

b.)    Approval of August 24, 2011 Special Meeting Minutes

c.)    Assessing Report

d.)    Complaint Report

e.)    DPW Report

f.)     Treasurers Report

g.)    Zoning Report

3.      Pension Presentation

4.      Crystalwood/Foxfire Water Connection

5.      Special Use Permit #01-10 Extension

6.      Township Road Update

7.      Budget Update

8.      ZBA Appointments

Correspondence/ Updates:

·        Pending Litigation    

·        Foreclosed Property Auction

Call to the Public

     Adjournment

 MINUTES

MEMBERS PRESENT: Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff, and Travis Hodge

 MEMBERS ABSENT: None

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 CALL TO ORDER

 Bob Hanvey called the meeting to order at 7:32 p.m. 

 PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal added item #9—Township Landscaping to the agenda.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda.  Tammy Beal seconded.  Motion carried 7-0.

PENSION PRESENTATION

Natalie Braden, the Pension Account Manager from Burnham & Flower, was present to discuss new programs that are available.  Les Andersen motioned that the township continue with the John Hancock program; the township will contribute 2% for each employee, and continue to pay the participant charge and asset fees.  Travis Hodge seconded.  Roll call vote:  Lowe—no; Lloyd—no; Beal—yes; Hanvey—yes; Wyckoff—yes; Andersen—yes; Hodge—yes.  Motion carried 5-2.

 CRYSTALWOOD/FOXFIRE WATER CONNECTION

 An email from Greg Tatara is included in the packet; MHOG is meeting next week.  No action required.

 SPECIAL USE PERMIT #01-10 EXTENSION

 Dan Lowe motioned to extend the Baruzzini dog kennel SUP with completion by August 2012.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff, Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe---all yes.  Motion carried 7-0.

 TOWNSHIP ROAD UPDATE

 Dan Lowe updated the board members on the County Farm Road project.  Tammy Beal asked if staff could get updates on dust control so they can respond to calls.  Mr. Lowe said he’s playing it by ear.  Mr. Lowe also updated the board on the Wright Road improvements.

 BUDGET UPDATE

Tammy Beal motioned to adopt a resolution to add $41,966.96 to the 2011-12 General Fund Budget line item 6902-902-977, Mortgage Payments, resulting in a budget total for that line item of $65,966.96.  The proposed use of the funds is to pay off the balance of the note to First National Bank for the building expansion.  Les Andersen seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Lloyd, Hodge, Andersen—all yes.  Resolution passed 7-0.

 ZBA APPOINTMENTS

 Bob Hanvey said that there are three appointments that need to be made before the end of the year.  Two of the current members have expressed the desire to remain on the board.  Paula Wyckoff motioned to have the clerk place an ad in the Livingston County Press & Argus for a ZBA member and an alternate.  Les Andersen seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Motion carried 7-0.

 LANDSCAPING

 Tammy Beal said a suggestion was made to improve the landscaping in the front of the building.  Annette McNamara is working on a design.  Steve Williams said that Gretchen Voyle from the MSU Extension might have students who could work on the project.  Mrs. Beal will bring bid specifications to the next meeting.  Scott Lloyd said the gutters and eaves troughs would probably cost less than $300 (AI #1.)  Tammy Beal motioned to authorize the repairs.  Travis Hodge seconded.  Roll call vote:  Lowe, Wyckoff, Lloyd, Hodge, Andersen, Beal, Hanvey—all yes.  Motion carried 7-0.

 CORRESPONDENCE/UPDATES

Dan Lowe said there are a few piles of gravel by the gazebo from the road construction.

Pending Litigation:  Bob Hanvey updated the board members on Highland; the Lowe case was postponed; the Prusak mediation is Wednesday at 8:30 am.

The foreclosed property auction is scheduled for September 28.

A meeting of the Huron Valley Federal Aid Committee is scheduled for September 19.

A handout is included in the packet on the Grand River Avenue Study public meeting, hosted by SEMCOG, MDOT and Livingston County, on Thursday, September 15 at Genoa Township Hall.

Tammy Beal updated the board members on insurance cards for the new plan year.  The new insurance takes effect September 15; the new prescription insurance through BC/BS takes effect October 15.  Any prescriptions filled during that time would be covered by Caremark.

Scott Lloyd said the disc golf course needs more garbage cans and more mowing.  Paula Wyckoff said the mowing is being coordinated through HAPRA and Howard Manson.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Les Andersen motioned to adjourn at 8:45 p.m.  Tammy Beal seconded.  Motion carried 7-0.