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BOARD OF TRUSTEES

Agenda and Minutes

 

Thursday, September 26, 2013 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of September 12, 2013 Regular Meeting Minutes

                        b.)  Wastewater Treatment Plant Report

                        c.)   Sept. 18, 2013 MHOG Agenda/Minutes

                        d.)  Sept. 18, 2013 HAFA Agenda/Minutes

            3.)  Brent Drive Snow plow, Grading and Dust control SAD Public Hearing

            4.)  Loves Creek, Sesame Drive Snow plow SAD Public Hearing

5.)  Rurik Drive Snow plow SAD Public Hearing

6.)  Pinebrook Meadows REU Resolutions (bring back)

7.)  Roads

8.)  Hometown Property Lease  

9.) Building Lighting

10.) Mud Bogs

Correspondence/Updates

            MHOG REU Recommendations       

Call to the Public

Adjournment

                                                                           Minutes

                                                                                                           

MEMBERS PRESENT:  Bob Hanvey, Scott Lloyd, Les Andersen, Paula Wyckoff, Tammy Beal, Jim Murray, and Dan Lowe

MEMBERS ABSENT:    None

***********************************************************************************************************************************

 

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE   

BOARD MEMBERS PRESENT

The board members introduced themselves. 


CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

 

Tammy Beal added item #11—LCRC Invoice and item #12—Parliamentary Procedure.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried.

 

CONSENT AGENDA

 

Jim Murray motioned to approve the consent agenda.  Les Andersen seconded.  Motion carried.

 

SAD PUBLIC HEARINGS

 

Bob Hanvey explained the procedure and said those property owners wishing to object to their special assessment amount can fill out the forms provided to preserve their right to appeal with the Michigan Tax Tribunal within 35 days.

 

The public hearing for the Brent Drive snow plow, grading and dust control special assessment was opened at 7:33 pm.  No comments or objections were heard.  The public hearing was closed at 7:34 pm.

 

The public hearing for the Love’s Creek/Sesame Drive snow plow special assessment was opened at 7:34 pm.  No comments or objections were heard.  The public hearing was closed at 7:34 pm.

 

The public hearing for the Rurik Drive snow plow special assessment was opened at 7:34 pm.  No comments or objections were heard.  The public hearing was closed at 7:35 pm.

 

Tammy Beal motioned to adopt a resolution for the Brent Drive snow plow, grading and dust control special assessment as presented.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Resolution passed.

 

Les Andersen motioned to adopt a resolution for the Love’s Creek/Sesame Drive snow plow special assessment as presented.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff—yes; Murray—yes; Hanvey—yes; Lloyd—abstained; Beal—yes; Andersen—yes; Lowe—yes.  Resolution passed.

 

Paula Wyckoff motioned to adopt a resolution for the Rurik Drive snow plow special assessment as presented.  Les Andersen seconded.  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed.

 

PINEBROOK MEADUWS REU RESOLUTIONS

 

Scott Lloyd motioned to approve the agreement for completion of roadwork draft subject to approval by the township’s attorney.  Dan Lowe seconded.  Roll call vote:  Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey—all yes.  Motion carried.

 

Les Andersen motioned to adopt by resolution the contract as presented for payment of municipal water REU charges for unit 7 in Pinebrook Meadows, as presented.  Tammy Beal seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Resolution passed.

 

Les Andersen motioned to adopt by resolution the contract as presented for payment of municipal sewer REU charges for unit 7 in Pinebrook Meadows, as presented.  Dan Lowe seconded.  Roll call vote:  Murray, Andersen, Wyckoff, Hanvey, Beal, Lloyd, Lowe—all yes.  Resolution passed.

 

Tammy Beal motioned to adopt by resolution the contract as presented for payment of municipal water REU charges for unit 8 in Pinebrook Meadows, as presented.  Dan Lowe seconded.  Roll call vote:  Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Resolution passed.

 

Les Andersen motioned to adopt by resolution the contract as presented for payment of municipal sewer REU charges for unit 8 in Pinebrook Meadows, as presented.  Dan Lowe seconded.  Roll call vote:  Lowe, Andersen, Beal, Lloyd, Hanvey, Murray, Wyckoff—all yes.  Resolution passed.

 

Tammy Beal motioned to adopt by resolution the contract as presented for payment of municipal water REU charges for unit 13 in Pinebrook Meadows, as presented.  Les Andersen seconded.  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed.

 

Les Andersen motioned to adopt by resolution the contract as presented for payment of municipal sewer REU charges for unit 13 in Pinebrook Meadows, as presented.  Paula Wyckoff.  Roll call vote:  Lloyd, Hanvey, Lowe, Wyckoff, Murray, Andersen, Beal—all yes.  Resolution passed.

 

Paula Wyckoff motioned to adopt by resolution the contract as presented for payment of municipal water REU charges for unit 14 in Pinebrook Meadows, as presented.  Les Andersen seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes.  Resolution passed.

 

Dan Lowe motioned to adopt by resolution the contract as presented for payment of municipal sewer REU charges for unit 14 in Pinebrook Meadows, as presented.  Tammy Beal seconded.  Roll call vote:  Andersen, Murray, Lloyd, Beal, Wyckoff, Lowe, Hanvey—all yes.  Resolution passed.

 

Scott Lloyd motioned to adopt by resolution the contract as presented for payment of municipal water REU charges for unit 16 in Pinebrook Meadows, as presented.  Dan Lowe seconded.  Roll call vote:  Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Resolution passed.

 

Scott Lloyd motioned to adopt by resolution the contract as presented for payment of municipal sewer REU charges for unit 16 in Pinebrook Meadows, as presented.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff, Lloyd, Hanvey, Lowe, Andersen, Beal, Murray—all yes.  Resolution passed.

 

ROADS

 

A copy of a letter from the LCRC to residents of Bonnie Circle is enclosed in the packet.  Dan Lowe said the township should let the homeowner’s know that the failure of the road was due to the fact there was only 1 ˝-2” of asphalt, not due to truck traffic.

 

A letter from Iosco Township is included in the packet asking for Marion Township to contribute to dust control on Dutcher and Truhn roads.  Tammy Beal will send them a letter and the map showing the roads that Marion Township pays for, which includes Truhn Road.

 

Dan Lowe has concerns with the patching done on the curve on Coon Lake Road, east of Rurik; Phil Westmoreland will investigate and contact the LCRC if necessary.

 

Les Andersen asked for clarification on what the board decided about Norton Road repairs. 

 

HOMETOWN PROPERTY LEASE

 

Dan Lowe said before a decision is made on leasing the property, the township needs to send a letter to Allen Edwin informing them they have thirty days to either remove the surplus material that was dumped on the property, or buy the property from the township.  He feels that what they are doing depreciates the property.  Scott Lloyd said that Tom Larabel from Allen Edwin is instructing Haslock where to dump.  Bob Hanvey will talk with the township attorney and have him draft a letter.

 

Two bids were received for leasing the HVM property for farming.  Scott Lloyd motioned to accept the bid from Cathy and Tim Esper for $78.50 per acre.  Les Andersen seconded.  Motion carried.

 

BUILDING LIGHTING

 

Estimates from Tri-Star Electrical are included in the packet.  Scott Lloyd will get price information on T5’s.


MUD BOGS

 

Bob Hanvey has talked with supervisors from Unadilla, Conway and Handy townships about this item.  He suggested holding a county-wide meeting to establish reasonable regulations.  Les Andersen said he would prefer that the Planning Commission use the Hartland Township ordinance as an example.  Bob Hanvey will discuss with the other township supervisors.

 

LCRC INVOICE

 

An invoice from the LCRC for Coon Lake Road progress billing is included in the packet.  Tammy Beal motioned to approve the invoice for $27,056.55.  Les Andersen seconded.  Roll call vote:  Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Motion carried.

 

PARLIAMENTARY PROCEDURE

 

Tammy Beal said she attended a meeting about parliamentary procedure.  In the future, the minutes should only indicate that a motion carried or failed; votes will only be listed for roll call votes.  She also said that if a board member wishes to abstain from a vote, they should not participate in discussion.

 

CORRESPONDENCE/UPDATES

 

A draft of the MHOG equivalent user table evaluation is included in the packet.

 

Paula Wyckoff passed out a media release about Paul Rogers being selected as the new HAPRA director, effective 9/30/13.  She also reported that summer taxes are 90% collected.

 

 

CALL TO THE PUBLIC

No response. 

 

ADJOURNMENT

Les Andersen motioned to adjourn at 8:25 pm.  Jim Murray seconded.  Motion carried.