BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, September 27, 2012

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of September 13, 2012 Regular Meeting Minutes

                        b.) HAFA  Agenda & Minutes

                        c.) MHOG Agenda & Minutes

                        c.) Investments

                        d.) Peavy Road Flow Meter Readings

            3.)    Crystal Wood

4.)    Copperfield

5.)    Combine Court – set public hearing date

6.)    Marion Township Road Repair Invoices

7.)    Township Engineer Contract

8.)    Smart Meters

9.)    Township Facilities Improvements

Correspondence/Updates

• Pending Litigation

Call to the Public

Adjournment

MINUTES                           

MEMBERS PRESENT:               Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, and Paula Wyckoff

MEMBERS ABSENT:                 None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

Dave Burley, 2361 Wild Cherry, was present to discuss Lot 117 in Sundance Meadows West.  After consulting his attorney, he feels the school exemption doesn’t apply in this case because the property isn’t owned by the school, is being used as a classroom, and will be sold once completed.  Dan Lowe said he agrees with Mr. Burley.  Les Andersen said he would be okay with having the township attorney review the situation.  Bob Hanvey will discuss with the township attorney (AI #1.)  Mr. Hanvey also asked Mr. Burley for a copy of the bylaws.

APPROVAL OF AGENDA

Bob Hanvey asked to have item #10—Water & Sewer Ordinance, added to the agenda.  Paula Wyckoff motion to approve the agenda as amended.  Les Andersen seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

CRYSTALWOOD

No new information on this item; no action required.

COPPERFIELD

No new information on this item.  The builder who was interested may consider lots in Pinebrook Meadows.  A copy of a letter sent to property owners in Copperfield is included in the packet.

COMBINE COURT

Jim Murray motioned to adopt a resolution scheduling the hearing on the creation of the Combine Court road paving special assessment district for October 11, 2012, as presented.  Scott Lloyd seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Resolution passed 7-0.

Jim Murray motioned to adopt a resolution scheduling the hearing on the assessment roll for Combine Court road paving special assessment district for October 11, 2012, as presented.  Les Andersen seconded.  Roll call vote:  Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Resolution passed 7-0.

TOWNSHIP ROAD REPAIR INVOICES

Jim Murray motioned to approve the invoice from the Livingston County Road Commission for Cedar Lake in the amount of $189,530.64.  Scott Lloyd seconded.  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

Les Andersen motioned to approve the invoice from the Livingston County Road Commission for Triangle Lake Road in the amount of $40,000.  Paula Wyckoff seconded.  Discussion:  Dan Lowe asked what the line item for overhead allocation is for.  Bob Hanvey said the township will ask for more information (AI #2.)  Roll call vote:  Hanvey—yes; Lowe—no; Wyckoff—yes; Beal—yes; Lloyd—yes; Murray—yes; Andersen—yes.  Motion carried 6-1.

TOWNSHIP ENGINEER CONTRACT

No information has been received.

SMART METERS

A copy of an email that Bob Hanvey sent to Brighton Township’s supervisor is included in the packet.

TOWNSHIP FACILITIES IMPROVEMENTS

Scott Lloyd reported that the gutters are up.  Tammy Beal said a down payment has been made on the lower level lighting.  Dan Lowe didn’t have information on parking lot asphalt.

WATER & SEWER ORDINANCE

Bob Hanvey said a request was made for a new well in an area that is served by water.  He passed out a copy of the general ordinance from 1996 that prohibits that activity.  Jim Murray motioned to follow the water & sewer general ordinance.  Tammy Beal seconded.  Motion carried 6-1 (Lowe opposed).

CORRESPONDENCE/UPDATES

The D-19 paving project won’t be done until next year.

Bob Hanvey said the township was approached about a group home on Mason Road, and they would require 10-12 REUs.

The sewer billing from the City of Howell includes a line item for fringe benefits that has increased from 33% to 48%.

The Marion Oaks parcel’s redemption period is over and it now belongs to the bank.

Bob Hanvey reported ongoing disputes in Marion Meadows.

CALL TO THE PUBLIC

No response.

ADJOURNMENT

Scott Lloyd motioned to adjourn at 8:36 pm.  Jim Murray seconded.  Motion carried 7-0.