BOARD OF TRUSTEES

AGENDA AND MINUTES

Thursday, October 11, 2012

 

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of September 27, 2012 Regular Meeting Minutes

                        b.) Complaint Report

                        c.) DPW Report

                        d.) Peavy Road Flow Meter Readings

                        e.) Treasurers Report

                        f.) Zoning Report

3.)    Combine Court  Public Hearing on Creating District

4.)    Combine Court Public Hearing- Assessment Roll

5.)    2011-2012 Audit Report

6.)    Investment Policy

7.)    Howell Sewer Inspection Charges

8.)    Time Payments for REU’s Agreement

9.)    Sundance

10.) Township Engineer Contract

Correspondence/Updates

  • Pending Litigation
  • LCRC Response

Call to the Public

Adjournment

MINUTES

                                                                                                           

MEMBERS PRESENT: Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, and

                                   Paula Wyckoff

MEMBERS ABSENT:  None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

Mark Ellett, 255 Marion Meadows Dr., was present to discuss a situation in his neighborhood.  Discussion will be added as an agenda item.

APPROVAL OF AGENDA

Tammy Beal asked to have item #5 on the audit report replaced with Marion Meadows. Bob Hanvey asked to have item #11—Hometown Village PUD modifications discussion added. Les Andersen motion to approve the agenda as amended. Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda. Les Andersen seconded.  Motion carried 7-0.

COMBINE COURT PUBLIC HEARING ON CREATING DISTRICT

Bob Hanvey opened the public hearing at 7:33 pm and explained the process.  He passed out a quote from AGS for the project; AGS was recommended to the property owners by Livingston Engineering.  Dan Lowe emphasized that the thickness of the gravel needs to be checked prior to paving; Mike Kollath said he will confirm that.  No prior objections were received from property owners. No comments were heard from the property owners in attendance, and the public hearing was closed at 7:44 pm. Scott Lloyd motioned to adopt a resolution to create the Combine Court road paving special assessment district, as presented.  Paula Wyckoff seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes. Resolution passed 7-0.

COMBINE COURT PUBLIC HEARING ON ASSESSMENT ROLL

The public hearing was opened at 7:47 pm. Bob Hanvey explained the purpose is to approve the roll, and if any property owner objects, they must do so before the end of this public hearing. No prior objections were received, and no objections were heard at the public hearing. The public hearing was closed at 7:48 pm. Les Andersen motioned to adopt a resolution to approve the roll for the Combine Court road paving special assessment district, as presented. Tammy Beal seconded. Roll call vote: Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes. Resolution passed 7-0. 

MARION MEADOWS

Stephanie Selmi and Mark Ellett, 255 Marion Meadows Dr., were present to discuss a situation in their neighborhood. They provided photos of what they believe are zoning violations next to their property. Bob Hanvey said that he and the zoning administrator have been to the site and he doesn’t feel there are any violations. 

INVESTMENT POLICY

Paula Wyckoff said at the request of the auditor, an updated investment policy is included in the packet. Jim Murray motioned to adopt a resolution to approve the investment policy dated October 11, 2012 as presented.  Les Andersen seconded. Roll call vote: Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.

HOWELL SEWER INSPECTION CHARGES

Bob Hanvey said the City of Howell is now doing annual inspections of non-domestic sewer users, and the annual fee is $150. Dan Lowe said the school should also be inspected; Mr. Hanvey will get the schedule.  Scott Lloyd said the fee should be passed on to the user. Mr. Hanvey said the sewer general ordinance will need to be changed.  Jim Murray motioned to have the township attorney amend the sewer general ordinance to allow the annual fee for sewer inspection to be added to the tax bill. Les Andersen seconded. Motion carried 7-0.

TIME PAYMENTS FOR REUs AGREEMENT

A draft agreement is included in the packet. Bob Hanvey said that each time a property owner wants to use time payments for water service, an agreement will need to be approved by the township board. Les Andersen motioned to adopt a resolution to approve the agreement with the Herren Family Trust, pending approval by the township attorney.  Tammy Beal seconded. Roll call vote: Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes. Resolution passed 7-0.

SUNDANCE MEADOWS

An email from Dave Burley is included in the packet, and Bob Hanvey passed out an email from the township attorney.

TOWNSHIP ENGINEER CONTRACT

A proposal was received today, and will be included in the next meeting’s packet.

HOMETOWN VILLAGE PUD AMENDMENT

Bob Hanvey said that S.R. Jacobson and Allen Edwin Homes would like to build homes on the lots they own in Hometown Village, Mr. Hanvey passed out a packet of facades/floor plans.  The architectural review committee has also received copies.  The current PUD agreement has a list of approved floor plans and would have to be amended.  Scott Lloyd said the township should consult with its attorney.

CORRESPONDENCE/UPDATES

A copy of an email from the Livingston County Road Commission regarding the overhead expenses is included in the packet.

Bob Hanvey reported on the CIRAB board meeting held today.

CALL TO THE PUBLIC
Jack Shuker, 1061 Peavy Road , commended the board members for their service to the township.

ADJOURNMENT
Jim Murray motioned to adjourn at 8:34 pm.  Les Andersen seconded.  Motion carried 7-0.