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AGENDA

                              Thursday, October 23, 2008 @ 7:00 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of October 9, 2008 Regular Meeting Minutes

b.)    Assessing Report

3.      Snow Plowing Bids

4.      2008 Marion Township Road Projects/Norton Road Bids  

5.    Marion Retail Center

6.      Fox Fire/Crystal Wood Water Connection

7.      Darakjian

8.      Marion Park #2

9.      Planning Commission

10.      Election Parking Update

11.  Trunk or Treat

12.  Buck Pole

Correspondence/ Updates

Rurik Roads

Hall Parking Lot

Tornado Siren  

Call to the Public

Adjournment

                               DRAFT MINUTES

 

MEMBERS PRESENT:               Bob Hanvey , Paula Wyckoff , Dave Hamann , Tammy Beal , Les Andersen , Travis Hodge, and Dan Lowe (arrived at 7:05 p.m. )

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Phil Westmoreland, OHM

*******************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Mr. Hanvey asked to add item #13 Red Flag and #14 proposed resolutions for the City of Howell and Marion Township Planning Commission joint committee to the agenda.  Les Andersen motioned to approve the amended agenda.  Tammy Beal seconded.  Motion carried 6-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Travis Hodge seconded.  Motion carried 7-0.

SNOW PLOWING BIDS

The Board of Trustees reviewed the two bids.

Dan Lowe was not happy with only two bids and would like to see this re-bid.  Mr. Hanvey noted five packages were picked up.

Discussion ensued.

Dan Lowe motioned to advertise a re-bid in the October 31, 2008 Livingston County Press, bids available on November 3, 2008 and due by November 6, 2008 at 12:00 p.m. for the Board of Trustees to review and award at the November 13, 2008 regular meeting.  The bid will include a fixed price per push, salting on a fixed price per application and bold letters stating Snow Plow Bid RFP.  Dave Hamann seconded.  Motion carried 4-3.  

2008 TOWNSHIP ROAD PROJECTS/ NORTON ROAD BIDS

Dan Lowe noted that it is too late in the season; this should be postponed to next year.  Phil Westmoreland agreed.

Dan Lowe motioned to postpone Norton Road project to 2009.  Les Andersen seconded.  Motion carried 7-0.

MARION RETAIL CENTER

Mr. Hanvey informed the Board of Trustees he has spoke with Mr. Jappaya’s bank and the letter of credit will arrive next week.

FOXFIRE/CRYSTALWOOD WATER CONNECTION

Mr. Hanvey informed the Board of Trustees they are waiting for the signed easement agreement from Mr. Doyen.

Phil Westmoreland said he will need authorization from Marion Township for topography and design if Mr. Doyen returns the document by the next Board of Trustees meeting.

REVIEW OF MARION TOWNSHIP PARK #2

John Lowe updated the Board of Trustees on Marion Township Park #2 progress. 

Les Andersen would like to let the public know future plans, possibly post on Election Day.

John Lowe thanked Jim Barnwell of Desine Inc.

PLANNING COMMISSION, ZONING BOARD OF APPEALS AND BOARD OF REVIEW APPOINTMENTS

Bob Hanvey told the Board of Trustees he would like to see the appointments staggered.  Board of Trustees member on the Zoning Board of Appeals is optional and a Board of Trustees member on the Planning Commission is mandatory.

Les Andersen would like a decision to be made at the next Board of Trustees meeting regarding the Planning Commission Board representative.

ELECTION DAY PARKING

Tammy Beal let everyone know the parking status for Election Day.  The workers will arrive by bus.

BUCK POLE

Paula Wyckoff gave an update, the event will take place on Saturday, November 15, 2008 8:00 a.m. to 8:00 p.m.   She would like to thank Charlie Musson, Chris McClure and Jim Haydu for all their hard work.

RED FLAG

Mr. Hanvey gave the Board of Trustees a copy of the Official Policy and Procedure Identity Theft Prevention Program.  He told the Board of Trustees because Marion Township bills for sewer and water through Genoa Township we have to make sure they comply and the policy was to be in place by October 1, 2008 .

Dan Lowe does not want to vote on something he hasn’t read.

Dan Lowe motioned to act on this at the next meeting.  Les Andersen seconded.  Motion carried 7-0.

JOINT PLANNING COMMISSION PROPOSED RESOLUTION

Mr. Hanvey gave the Board of Trustees a copy of a proposed resolution for the City of Howell and Marion Township Joint Planning Commission.

The last paragraph was questioned by the Board of Trustees.

Dave Hamann wants a budget for this added to the next Board of Trustees agenda, it will have to have Board of Trustees approval.

CORRESPONDENCE/UPDATES

Rurik Roads

Mr. Hanvey told the Board of Trustees the final billing has been received and it was less than expected.

Phil Westmoreland said that is not the final balance, there is a change order.

Mr. Hanvey told Phil Westmoreland they will need a final Orchard, Hiltz & McCliment, Inc. billing.

Marion Township Hall Parking Lot

The Board of Trustees discussed requesting a reseal and re-striping of the parking lot.

Tammy Beal said the bill has not been paid yet.

Tornado Siren

The tornado siren testing will be on the first Thursday of every month.

Clean Water Initiative

Dan Lowe, Bob Hanvey and Travis Hodge will be testing the Shiawassee next week on Saturday, November 1, 2008 at 9:00 a.m.

Marion Township Newsletter

Mr. Hanvey told everyone the deadline for submittal is November 5, 2008 .

Assessing Workshop

Mr. Hanvey told everyone that a workshop on Proposal A and how the tax system will be set up along with a question and answer session is tentatively scheduled for January 2009.

CALL TO THE PUBLIC

Barney Cole asked when the hospital will break ground.

Mr. Hanvey said they should submit plans for review in January 2009.

John Lowe informed everyone that the wells have been capped at the Premier Farms sites and the basements will be excavated in a few weeks.  The contractor is waiting for Mr. Van Gilder to harvest the corn.

Debra Wiedman-Clawson read a letter to the Board of Trustees letting them know she is interested in being reappointed to the Planning Commission when her appointment is up.  The letter will be attached to and filed with the approved minutes.

ADJOURNMENT

Tammy Beal motioned to adjourn at 8:45 p.m.   Dave Hamann seconded.  Motion carried 7-0.