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BOARD OF TRUSTEES AGENDA AND MINUTES Call to Order Pledge of
Allegiance Members
Present/Members Absent Call to the
Public 1.)
Approval of Agenda 2.)
Consent Agenda
a.) Approval of
b.) HAFA Agenda and Minutes
c.) MHOG Agenda and Minutes
d.) Investments
3.)
Snow Removal Bids 4.)
Audit Review 5.)
Howell Sewer Inspection Charges 6.)
Township Engineer Contract 7.)
Hometown PUD Floor Plans 8.)
242 Slider Ave-Sewer Grading/Compaction Issue 9.)
Peavy Road Water REU Rates Correspondence/Updates
Call to the
Public Adjournment MEMBERS PRESENT:
Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Jim
Murray, and Paula Wyckoff MEMBERS
ABSENT:
None CALL
TO ORDER Bob Hanvey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE BOARD MEMBERS PRESENT The board members introduced themselves. CALL
TO THE PUBLIC No response. APPROVAL OF AGENDA Bob Hanvey asked to have
item #10—ZBA Alternate, item #11—Courtyard Tree, and item #12—Heritage
Day Class, added to the agenda. Les
Andersen motion to approve the agenda as amended.
Paula Wyckoff seconded. Motion
carried 7-0. CONSENT
AGENDA Paula
Wyckoff motioned to approve the consent agenda.
Les Andersen seconded. Motion
carried 7-0. SNOW
REMOVAL BIDS Five
bids were received; however, only three representatives attended the
meeting. Those present were Ever
So Green (Scott Ronald); Kraft Outdoor Services (Adam Kraft); and The
Grounds Crew LLC (Steve Jolliff). Scott
Lloyd motioned to hire Ever So Green for the 2012-13 snow plowing.
Tammy Beal seconded. Roll
call vote: Lowe, Lloyd, Beal,
Hanvey, Wyckoff, Andersen, Murray—all yes.
Motion carried 7-0. AUDIT
REVIEW Ken
Palka was present on behalf of Pfeffer, Hanniford & Palka to discuss the
audit. He discussed some
suggestions for improvements detailed in PHP’s October 8 letter to the
Board of Trustees. He reviewed
the General Fund budget, and also again recommended that the board consider
increasing the sewer rates. Bob
Hanvey said he will pass out the cash flow at the next board meeting.
Paula Wyckoff motioned to accept the audit report from Pfeffer,
Hanniford & Palka and have the auditor submit the appropriate
information to the state. Les
Andersen seconded. Motion
carried 7-0. HOWELL
SEWER INSPECTION CHARGES Bob
Hanvey reported there was no new information on this item. TOWNSHIP
ENGINEER CONTRACT Phil
Westmoreland was present to discuss the qualification statement and
contract from Spicer Group. Bob
Hanvey said he would like the paragraph on site plan review clarified.
Les Andersen motioned to change engineering firms from OHM to Spicer
Group. Scott Lloyd seconded.
Roll call vote: Wyckoff,
Murray, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.
Motion carried 7-0. Jim
Murray motioned to authorize the township supervisor to sign the contract
with Spicer Group. Tammy Beal
seconded. Motion carried 7-0. HOMETOWN
PUD FLOOR PLANS Bob
Hanvey updated the board on this item. The
square footage on the homes shown on the drawings is at least 1800.
The architectural review committee has seen the drawings and is happy
with them. 242
SLIDER AVENUE—SEWER GRADING/COMPACTION ISSUE A
memo from Bob Hanvey is included in the packet.
A portion of the driveway and front lawn are sinking where the sewer
line was installed. Dan Lowe
said the township isn’t responsible; the responsibility is the
developer’s. Dan Lowe motioned
to notify the resident at 242 Slider Avenue that the township isn’t
responsible for the repair. Jim
Murray seconded. Motion
carried 7-0. PEAVY
ROAD WATER REU RATES A
memo from MHOG is included in the packets, which identifies nine homes along
Peavy Road where leads were extended. Bob
Hanvey asked for suggestions from the board members on what the charge
should be for those hooking up. Les
Andersen motioned to charge the frontage fee, except for subdivision lots
where the developer paid the fees up front.
Jim Murray seconded. Motion
carried 7-0. ZBA
ALTERNATE The
previous ZBA alternate no longer lives in the township.
Bob Hanvey suggested asking a former ZBA member, Dan Rossbach, to be
the alternate. DECORATIVE
TREE Tammy
Beal presented the board members with choices for a tree in front of the
township office as recommended by Jim Peters.
Mr. Peters is also recommending dwarf Alberta spruce trees in front
of the pillars. Les Andersen
motioned to approve the Weeping Siberian Pea shrub and dwarf Alberta spruce
trees. Scott Lloyd seconded.
Roll call vote: Beal,
Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.
Motion carried 7-0. HERITAGE
DAYS CLASS Tammy
Beal said she would like to send Larry Gallaway to a class sponsored by the
Michigan Festival and Events Association, to be held in Traverse City.
Mr. Gallaway will pay for his own accommodations, if the township
will pay for the registration. Jim
Murray motioned to approve $300 for Larry Gallaway to attend the conference.
Tammy Beal seconded. Roll
call vote: Hanvey, Lowe,
Wyckoff, Beal, Lloyd, Murray, Andersen—all yes.
Motion carried 7-0. CORRESPONDENCE/UPDATES Bob Hanvey reported that the Combine Court project is done. The quarterly report from SPARK is included in the packet. Trunk or Treat will be held at the township hall on October 31 from 6-8 pm. HAPRA’s RECreation RECognition RECeption is scheduled for Friday, November 16 at Chemung Hills from 7-8:30 pm. The event is free; RSVP by November 14. Tammy Beal reminded the board members that they must remain 100’ from the polls on election day unless they are voting. CALL
TO THE PUBLIC No
response. ADJOURNMENT Les
Andersen motioned to adjourn at 8:45 pm.
Scott Lloyd seconded. Motion
carried 7-0. |
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