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        BOARD OF TRUSTEES

AGENDA and DRAFT MINUTES

Thursday, October 28, 2010 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of October 14, 2010 Regular Meeting Minutes

b.)    Investments

c.)    HAFA Agenda/Minutes

d.)    MHOG Agenda/Minutes

3.      Snow Plow Bids

4.      Prusak Show Cause Hearing/Requested Adjournment

5.      Herrin Matter

6.      Personal Property Collection Procedure Authorization

7.      Home Town Easement

8.      MHOG Water Agreement

9.      Water System Master Operating Agreement

   Correspondence/ Updates:

      Pending Litigation

      a.) Tax-Foreclosed Property Title Transfer  

    Call to the Public

    Adjournment

                                         DRAFT MINUTES

MEMBERS PRESENT:  Bob Hanvey, Paula Wyckoff, Travis Hodge, Scott Lloyd, Les Andersen, 

                                   Dan Lowe and Tammy Beal

MEMBERS ABSENT:   None

OTHERS PRESENT:   Annette McNamara, Zoning Administrator

***********************************************************************************************************************

CALL TO ORDER  

Bob Hanvey called the meeting to order at 7:30 p.m.   

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Les Andersen motioned to approve the agenda as presented.  Travis Hodge seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Travis Hodge seconded.  Motion carried 7-0.

SNOW PLOW BIDS

Adam Kraft was present on behalf of Kraft Outdoor Services.  Tammy Beal asked if he could put slips in the drop box each time he plows and he agreed; he said he typically bills once a month.  Les Andersen motioned to accept the bid from Kraft Outdoor Services for the 2010-2011 snow plowing.  Tammy Beal seconded.  Roll call vote:  Lloyd, Hodge, Wyckoff , Hanvey, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

PRUSAK SHOW CAUSE HEARING/REQUESTED ADJOURNMENT

Bob Hanvey said that Ms. Prusak’s attorney had asked to have this matter adjourned so he can gather more information.  The zoning administrator asked the board to set a deadline for the attorney to submit paperwork.  Les Andersen motioned to set the deadline for Thursday, November 4, 2010 at noon for Ms. Prusak’s attorney to submit paperwork, and to authorize the zoning administrator to turn this matter over to the township’s attorney if necessary.  Paula Wyckoff seconded.  Motion carried 7-0.

Diane Bergman was present to read a letter to the board and to ask that some action be taken regarding Creature Comforts.

HERREN MATTER

Tammy Beal motioned to adopt a resolution authorizing Mike Kehoe to sign the agreement entitled “Stipulation Resolving Litigation” with the following change:  new #7 to read “no other accessory uses will be allowed on the property”, and renumber current #7 to #8.  Travis Hodge seconded.  Roll call vote:  Lowe, Lloyd, Wyckoff , Beal, Andersen, Hodge, Hanvey—all yes.  Resolution passed 7-0.

PERSONAL PROPERTY COLLECTION PROCEDURE AUTHORIZATION

A sample resolution is included in the packet, along with the two statutes.  Passing the resolution would allow the township to pursue collection through small claims court.  Dan Lowe asked why this is being brought up now.  Paula Wyckoff explained that it’s the treasurer’s statutory duty to collect personal property taxes.  After discussion, this document will be modified and presented at the next board meeting.

HOMETOWN EASEMENT/MHOG WATER AGREEMENT

Travis Hodge motioned to adopt a resolution to counter offer $90,000 to MHOG for the easement for the water tower as previously described in legal documents.  Scott Lloyd seconded.  Roll call vote:  Beal, Andersen, Hodge, Hanvey, Lowe, Lloyd, Wyckoff —all yes.  Resolution passed 7-0.

WATER SYSTEM MASTER OPERATING AGREEMENT

Bob Hanvey said he will bring the updated draft to the board for its review when it’s available.

CORRESPONDENCE/UPDATES

Pending Litigation:  No changes.

Solid Waste is collecting computer monitors, televisions, etc., on Saturday, October 30.

Trunk or Treat will be held at the township hall on Sunday, October 31 from 6-8 pm. 

The election will be held on Tuesday, November 2.

Handy Township will host a meeting on medical marijuana on November 10.

The township is going to start collecting canned food for Gleaner’s on a year-round basis. 

Individuals can drop off items for LESA’s Stuff the Bus until Christmas.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Les Andersen motioned to adjourn at 8:25 p.m.  Tammy Beal seconded.  Motion carried 7-0.