BOARD OF TRUSTEES

AGENDA AND MINUTES

THURSDAY, NOVEMBER 10, 2011 @ 7:30PM

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of October 27, 2011 Regular Meeting Minutes

b.)    Goodman Law Group Invoice ($2,948.75)

c.)    Assessing Report

d.)    Complaint Report

e.)    DPW Report

f.)    Marion Township Park Advisory Committee Minutes

g.)    Treasurers Report

h.)    Zoning Report

i.)      Peavy Road Flow Chart

        3. ZBA Appointments

       4. Audit Presentation

       5.  TXT #04-09 Outdoor Wood Furnaces-Final

       6.  TXT #04-11 Crop Operations-Final

       7.  Crystalwood/Foxfire Petition

       8. Down Spout Drainage

       9. Livingston County Economic Development/Ann Arbor SPARK (bring back)

      10. Township E-mail Policy

       11. Cemetery Donation

      12.  Woodcreek Invoice ($1,800)

Correspondence/ Updates:

·        Pending Litigation 

·        Inflation Rate

 

Call to the Public

 Adjournment

MINUTES

MEMBERS PRESENT:               Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff, and Travis Hodge

 MEMBERS ABSENT:                 None

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 CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

No response.

APPROVAL OF AGENDA

Bob Hanvey asked to have the item on SPARK moved up, after the audit presentation.  Tammy Beal motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Hodge—all yes.  Motion carried 7-0.

ZBA APPOINTMENTS

There are three positions open on the Zoning Board of Appeals, and three applications were received.

Les Andersen motioned to approve the appointment of Linda Manson-Dempsey to a three-year term on the Zoning Board of Appeals.  Travis Hodge seconded.  Motion carried 7-0.

Les Andersen motioned to approve the appointment of Gregory Durbin to a three-year term on the Zoning Board of Appeals.  Scott Lloyd seconded.  Motion carried 7-0.

Les Andersen motioned to approve the appointment of Larry Fillinger to a three-year term on the Zoning Board of Appeals.  Paula Wyckoff seconded.  Motion carried 7-0.

Tammy Beal said she received an application after the deadline, and an alternative can be appointed.  The application will be in the next board packet.

AUDIT PRESENTATION

Ken Palka from Pfeffer, Hanniford & Palka was present to comment on the recent audit.  The township has been given an unqualified opinion from the auditor.  Les Andersen motioned to accept the audit report and instruct the auditor to submit the information to the state.  Paula Wyckoff seconded.  Motion carried 7-0.

Les Andersen motioned to approve payment of the invoice from Pfeffer, Hanniford & Palka for $16,700.  Travis Hodge seconded. Roll call vote: Wyckoff, Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

LIVINGSTON COUNTY ECONOMIC DEVELOPMENT/ANN ARBOR SPARK

Mike Kennedy, chairman of the Economic Development Council, and Luke Bonner, Vice President of Business Development from SPARK, were present to discuss this agenda item.  Bob Hanvey provided Mr. Kennedy with a list of questions, which he addressed.  Mr. Hanvey asked if the agreement can provide details of what the EDC/SPARK will do to benefit the township, and Mr. Kennedy said yes. They are looking for a three-year partnership with the county and local units. Marion Township’s contribution would be $8,000 per year.

Travis Hodge motioned to support the agreement with the Livingston County Economic Development Council and SPARK for three years at $8,000 per year, pending approval of the contract, with the first year’s payment due by March 31, 2012.  Paula Wyckoff seconded.  Roll call vote:  Hanvey—yes; Lowe—yes; Wyckoff—yes; Beal—yes; Lloyd—yes; Hodge—yes; Andersen—no.  Motion carried 6-1. 

Tammy Beal motioned to extend the meeting beyond 9:30 p.m.  Scott Lloyd seconded.  Motion carried 7-0.

TXT #04-09:  OUTDOOR WOOD FURNACES FINAL

Tammy Beal motioned to accept text amendment #04-09: Outdoor Wood Furnaces, as presented.  Les Andersen seconded.  Roll call vote:  Beal—yes; Andersen—yes; Hodge—no; Wyckoff—no; Lowe—no; Hanvey—yes; Lloyd—yes.  Motion carried 4-3.

TXT #04-11:  CROP OPERATIONS FINAL

Bob Hanvey motioned to accept text amendment #04-11: Crop Operations, as presented.  Les Andersen seconded.  Motion carried 7-0.

CRYSTALWOOD/FOXFIRE PETITION

Bob Hanvey said that MHOG would like a more formal agreement that provides for reimbursement for engineering costs if the township decides not to fund the program.  Mr. Hanvey will provide the board a copy when it’s available. 

DOWN SPOUT DRAINAGE

Scott Lloyd reported on this item.  Dan Lowe said he could get an estimate from Steve Ott for the directional boring.  Les Andersen motioned to postpone this item and have Dan Lowe get an estimate from Steve Ott on the directional boring.  Travis Hodge seconded.  Motion carried 7-0.

TOWNSHIP EMAIL POLICY

Bob Hanvey asked the board members whether they want to keep their email addresses on the website; some board members don’t use the email accounts and he doesn’t want correspondence to not be answered.  Paula Wyckoff, Tammy Beal, Bob Hanvey, Travis Hodge and Les Andersen all want to keep their email accounts.  Les Andersen would also like his cell phone number published.  Scott Lloyd and Dan Lowe asked that their home phone numbers be listed.  The email account for the Planning Commission chair will also be removed.

CEMETERY DONATION

Tammy Beal reported on a meeting held with the Pruitt’s.  In exchange for their donation, they would like 36 graves in the northwest corner, have the boundary line up with the Gilkes Cemetery, have the name be Pruitt Cemetery, and have it ready within two years.  The board members suggested the west portion of the property be used as a driveway and the township will maintain the trees.  Les Andersen motioned to have the clerk contact the owner’s with this suggestion.  Travis Hodge seconded.  Motion carried 7-0.

WOODCREEK INVOICE

Dan Lowe motioned to only pay $1400 on the J.W. Field invoice for $1800, and have Bob Hanvey contact them.  Les Andersen seconded.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Pending Litigation:  No new information on this item.

Information on the inflation rate from the State Tax Commission is included in the packet.

An MDOT Traffic Summit is scheduled for Wednesday, November 30, 9 am at the LCRC.

Recreation Recognition Reception is scheduled for Thursday, November 17, 7 pm at the Bennett Center.

Tammy Beal talked with Kim Hiller from the LCRC regarding the street light on West Coon Lake Road and Ms. Hiller said the light was requested by the road commission.  She will follow up on the location with DTE.

A ballot was passed out for the Farm Services Administration.  It was decided not to respond.

The buck pole is Tuesday, November 15, and the board thanked Scott Lloyd, Jack Lowe, and Ryan Lloyd for putting it up.

CALL TO THE PUBLIC

No response.

ADJOURNMENT

Tammy Beal motioned to adjourn at 10:00 p.m.  Les Andersen seconded.  Motion carried 7-0.