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                                BOARD OF TRUSTEES

                       AGENDA AND DRAFT MINUTES

                       Thursday, November 13, 2008

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of October 23, 2008 Regular Meeting Minutes

b.)    Oct. 27, 2008 Planning Commission Report

c.)    Assessing Report

d.)    Complaint Form

e.)    Treasurers Report

f.)     Zoning Report

g.)    Joint Advisory Committee Report

3.      Snow Plowing Bids

4.      Marion Retail Center

5.      Fox Fire/Crystal Wood Water Connection

6.      Darakjian

7.      Marion Park II

8.      Red Flag Policy

9.      City of Howell and Marion Township Joint Planning Commission

10.  Planning Commission/ZBA Appointments

  Correspondence/ Updates

Rurik Roads

Hall Parking Lot

Tornado Siren     

Call to the Public

Adjournment

                                   DRAFT MINUTES  

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff , Dave Hamann , Tammy Beal , Les Andersen , Travis Hodge, and Dan Lowe

MEMBERS ABSENT:                 None

************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Dan Lowe asked to have an item added about newspapers.  Bob Hanvey asked for an item on the Peavy Road pump station.  Tammy Beal added an item on County Farm Road .  Dave Hamann motioned to approve the agenda as amended.  Travis Hodge seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

SNOW PLOWING BIDS

Two bids were received for the second request for bids, both from the same companies.  Dan Lowe motioned to select Jay Bird.  Bob Hanvey seconded.  Discussion:  Les Andersen said he would prefer that the plowing be done the same each day of the week, not based on Monday-Thursday and Friday-Sunday.  The motion was rescinded so that the form of the bid can be voted on first.  Les Andersen motioned to have the plowing done on a full-week basis.  Paula Wyckoff seconded.  Motion carried 6-1. 

Dan Lowe motioned to select Jay Bird.  Bob Hanvey seconded.  Roll call vote:  Hamann—yes; Lowe—yes; Beal—no; Hanvey—yes; Wyckoff —yes; Andersen—yes; Hodge—yes.  Motion carried 6-1.  Discussion:  Paula Wyckoff confirmed the price for salt with the representative from Jay Bird.

MARION RETAIL CENTER

Bob Hanvey gave the board members an update on the sewer situation at Marion Retail Center .  A TV crew looked at the pipe between Marion Retail Center and Schroeder Park .  They found a buildup of grease, which they broke up and flushed.  Also, the flow between the system and Peavy Road has doubled.  OHM will do a flow test to determine the source of the water.  Les Andersen motioned to authorize OHM to approve the plans without bringing back to the Board.  Dave Hamann seconded.  Motion carried 7-0.

Dan Lowe said that soil borings need to be started.

FOXFIRE/CRYSTALWOOD WATER CONNECTION

Bob Hanvey said there was no new information on this item.

DARAKJIAN

Bob Hanvey reported the he met with Messrs. Darakjian, Schoenshank and Shields regarding the township’s offer to take back the REUs and relieve them of the burden of repaying.  They would like the principal paid to be applied to the special assessments, with no cash changing hands.  There is $250,000-260,000 paid on the principal.  Travis Hodge asked if this would only be done for the hospital.  Bob Hanvey said yes.  Any final agreement will be brought back to the board for its approval.

RED FLAG POLICY

This item has been postponed for six months.  Paula Wyckoff said that Genoa Township had Ken Palka draw up a policy.

CITY OF HOWELL/TOWNSHIP JOINT PLANNING COMMITTEE

Bob Hanvey updated the board members on this advisory committee.  The next meeting is scheduled for January/February 2009.

PLANNING COMMISSION/ZBA APPOINTMENTS

Bob Hanvey said that a board member needs to be appointed to replace Dave Hamann as the board representative to the Planning Commission.  No one volunteered, so Bob Hanvey nominated himself.  Tammy Beal motioned to approve the nomination of Bob Hanvey.  Paula Wyckoff seconded.  Motion carried 7-0.

The ZBA appointment will be discussed at the next board meeting.  Two Planning Commission spots expire next month—Bob Hanvey said he has asked Dave Hamann to take one of the spots.  Mr. Hamann said he wasn’t sure he could accept due to employment issues.  Bob Hanvey said the three Board of Review members and the alternate also need to be reappointed.

PEAVY ROAD PUMP STATION

A letter from DuBois-Cooper Associates to the City of Howell is in the packet.  The estimate to install the pump is $500 to the City of Howell .  Dan Lowe said the price of $10,833 for the third pump seems high and he would like Phil Westmoreland to look at it.  Les Andersen motioned to approve the third pump pending approval by OHM.  Travis Hodge seconded.  Roll call vote:  Wyckoff, Hodge, Hanvey, Hamann, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

NEWSPAPERS

Dan Lowe said the newspapers being thrown in driveways are becoming a problem, and he has already called the Green Sheet.  He suggested that if they want to deliver the papers, they should put a hook on the mailbox to keep them off the ground.  Les Andersen said phone books were recently delivered and they contribute to the problem.  Mr. Lowe said the township should contact the Green Sheet and the Community News, and if the problem isn’t solved, they should be given a $500 littering fine.  Bob Hanvey said he will contact the newspapers (AI #1.)

COUNTY FARM ROAD

Bob Hanvey said he called Mike Crain from the Road Commission.  Mr. Hanvey, Dan Lowe and Jack Lowe visited the site on County Farm Road by Sanitorium Road.  The problem can’t be fixed this year.  The township will pay the invoice and include a letter stating that the township would like the problem fixed next year (AI #2.)

MARION PARK 2

Paula Wyckoff provided the board with draft minutes from the Parks and Recreation Committee.  She also gave an update on HAPRA.  A group of citizens gave a slide presentation on purchasing Chemung Hills Golf Course.  They have approached HAPRA about purchasing the property and taking advantage of grants.  Other activities coming up are the Buck Pole and Holiday in the Park.  Citizen’s Insurance made a donation to upgrade the Barnard Center Teen Center .

CORRESPONDENCE/UPDATES

Hall Parking Lot

A letter and invoice from D&H Asphalt is included in the packet.  Tammy Beal said she’s talked with them several times about the striping in the parking lot.  Travis Hodge motioned to withhold items #9 and #10 from the payment in the amount of $2061.00.  Dan Lowe seconded.  Roll call vote:  Beal, Hanvey, Hodge, Andersen, Lowe, Wyckoff, Hamann—all yes.  Motion carried 7-0.

Tornado Siren

Bob Hanvey reported that the siren will be installed in the next week or two.

New Board Members

The swearing-in for the new board members will be held at the B-Line on Thursday, November 20 at 5:00 p.m.  Those interested in attending should let Sandi or Tammy know.  Also, there won’t be a second board meeting held in November or December.

Bob Hanvey thanked Dave Hamann for his service on the Board of Trustees.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Dave Hamann motioned to adjourn at 8:10 p.m.  Travis Hodge seconded.  Motion carried 7-0.