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BOARD OF TRUSTEES

AGENDA and DRAFT MINUTES

Thursday, December 9, 2010 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of November 11, 2010 Regular Meeting Minutes

b.)    Nov. 23, 2010 Planning Commission Public Hearing Report

c.)    Nov. 23, 2010 Planning Commission Meeting Report

d.)    Assessing Report

e.)    Complaint Report

f.)     DPW Report

g.)    HAFA Report

h.)    MHOG Report

i.)      Peavy Road Flow Meter Readings

j.)      Treasurers Report

k.)   Zoning Report

3.      HAPRA  Presentation

4.      HomeTown  Purchase

5.      Fire Insurance Withholding Program

6.      Preliminary Review of Text Amendment #04-10 Signs

7.      Conflict of Interest Policy

8.      Purchasing Policy

9.      Pay Rates for Board of Review

10.  Board of Review Appointments

11.  Poverty Guidelines

Correspondence/ Updates:

      Pending Litigation

     Creature Comfort Bed & Biscuit

 Call to the Public

    Adjournment

DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff, Travis Hodge, Scott Lloyd, Les Andersen, Dan Lowe and Tammy Beal

MEMBERS ABSENT:                 None

************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Bob Hanvey asked to have item #4 expanded to include the water tower.  Tammy Beal asked to have Sunday liquor sales added as item #12.  Paula Wyckoff motioned to approve the agenda as amended.  Tammy Beal seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 7-0.

HAPRA PRESENTATION

Beth Schrader was present on behalf of HAPRA to give a short presentation on activities, with a focus on the volunteers. 

HOMETOWN PURCHASE/WATER TOWER

The board members discussed the possibility of Mitch Harris building on two of the parcels.  Mr. Harris has talked with the architect.  Scott Lloyd said the board members should talk with the association representatives.  Bob Hanvey said he talked with representatives from MHOG and they were not receptive to the $90,000 offer; this item was tabled.  An MHOG meeting will be held next week.

FIRE INSURANCE WITHHOLDING PROGRAM

Information is included in the packet on this program, which gives municipalities the option to receive money from the insurance companies to be put in escrow to ensure repair of fire-damaged properties.  Scott Lloyd, Dan Lowe and Les Andersen do not want to participate.  No action required.

PRELIMINARY REVIEW OF TEXT AMENDMENT #04-10:  SIGNS

The Board members discussed the requirement for front-yard setback and some felt it should be reduced.  Les Andersen motioned to send the text amendment to the county for its review and comment.  Paula Wyckoff seconded.  Motion carried 7-0.

CONFLICT OF INTEREST POLICY

The document is included in the packet.  Travis Hodge said he felt paragraph three was hard to understand.  He said he would work on the verbiage.  Travis Hodge motioned to postpone action on this item until the next meeting.  Les Andersen seconded.  Motion carried 7-0.

PURCHASING POLICY

Les Andersen motioned to adopt the Marion Township Purchasing Procedures as amended.  Scott Lloyd seconded.  Motion carried 7-0.

PAY RATES FOR BOARD OF REVIEW

Les Andersen motioned to adopt the policy that Board of Review members will be paid $25 per hour for sessions and training, with a minimum of one hour’s pay; travel time will not be paid, and mileage will be reimbursed up to 100 miles roundtrip.  Tammy Beal seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

BOARD OF REVIEW APPOINTMENTS

Bob Hanvey said Board of Review members are appointed to two-year terms; there are three members, and up to two alternates.  Five applications were received and are included in the packet.  Scott Lloyd said he would like to see new faces.  Dan Lowe agreed.

Dan Lowe motioned to appoint Charlie Musson as a full-time Board of Review member.  Travis Hodge seconded.  Motion carried 7-0.

Scott Lloyd motioned to appoint Richard Dell as a full-time Board of Review member.  Les Andersen seconded.  Motion carried 7-0.

Dan Lowe motioned to appoint Robert Peter as a full-time Board of Review member.  Scott Lloyd seconded.  Motion carried 7-0.

Les Andersen motioned to appoint Cheryl Range as an alternate Board of Review member.  Scott Lloyd seconded.  Motion carried 6-1.

POVERTY GUIDELINES

Tammy Beal motioned to adopt a resolution approving the Poverty Exemption Guidelines for 2011 Income and Asset Tests as presented.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Wyckoff , Lloyd, Hodge, Andersen, Beal, Hanvey—all yes.  Resolution passed 7-0.

Paula Wyckoff motioned to approve the Poverty Exemption Application as presented.  Les Andersen seconded.  Motion carried 7-0.

SUNDAY LIQUOR SALES

Tammy Beal received the letter in the packet from the Michigan Liquor Control Commission regarding Sunday liquor sales.  No action is required if there is no opposition.

CORRESPONDENCE/UPDATES

Pending Litigation:  The Herren matter is complete.  The complaint regarding Creature Comforts has been filed and a summon needs to be served.  We are waiting for paperwork on Chestnut.  The deed for the HVM property should be received next week.

Tammy Beal asked if any board members would like a hard copy of the amended Master Plan.  A copy is available at the office for review.

Les Andersen updated the board members on conversations with the Road Commission and Drain Commissioner on the Jewell Road bridge.

Bob Hanvey gave an update on the traffic summit with MDOT and LCRC.

Bob Hanvey has a copy of the MHOG Master Operating Agreement if anyone would like to review.

Tammy Beal said the registration deadline for the MTA Conference is December 15 and would like to receive the information by Monday.

CALL TO THE PUBLIC

Charlie Musson asked for and was given a copy of the Conflict of Interest policy.

Tammy Beal motioned to cancel the December 23 board meeting.  Les Andersen seconded.  Motion carried 7-0.

ADJOURNMENT

Les Andersen motioned to adjourn at 9:05 p.m.  Tammy Beal seconded.  Motion carried 7-0.