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                              BOARD OF TRUSTEES 

                    AGENDA AND DRAFT MINUTES

                  Thursday, December 11, 2008

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of November 13, 2008 Regular Meeting Minutes

b.)    Oct. 28, 2008 Planning Commission Report

c.)    Nov. 25, 2008 Planning Commission Public Hearing Report

d.)    Nov. 25, 2008 Planning Commission Report

e.)    Complaint Form

f.)     Treasurers Report

g.)    Zoning Report

3.      Audit Review (Bring back report from Nov. 13, 2008 meeting)

Pfeffer, Hanniford, Palka Invoice

4.      Final Review –Special Use Permit-Home Occupation Class II

5.      Fireworks Permit Policy

6.      Marion Retail Center

7.      Planning Commission/ZBA Appointments/Board of Review

8.       Resolution for Marion Township and City of Howell Joint Planning Committee

Correspondence/ Updates

AT &T Franchise Fee

Hall Parking Lot

Tornado Siren

Peavy Road Pump Station

Cemeteries on Website

Bug Counting Crew

Buck Pole

MTA Conference

Call to the Public

Adjournment

                                                    DRAFT MINUTES  

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff, Tammy Beal, Les Andersen, Travis Hodge, Dan Lowe, and Scott Lloyd

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Annette McNamara, Zoning Administrator

************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:00 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Les Andersen asked to have an item added regarding Premier projects/roads.  Dan Lowe asked to add an item on the newspaper problem.  Tammy Beal motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Travis Hodge seconded.  Motion carried 7-0.

AUDIT REVIEW

Ken Palka and Chris Arsenault were present on behalf of Pfeffer, Hanniford and Palka, who performed the audit.  They thanked the board for the opportunity to conduct the audit and everything went smoothly.  The township has been given an unqualified opinion, the highest opinion.  Mr. Palka reviewed some of the comments for the Board.  Mr. Arsenault reviewed the General Fund and the Sewer Fund.  Les Andersen asked about increasing sewer rates so the township has funds available for maintenance issues.  Mr. Palka said it should be part of the rate structure.  Les Andersen motioned to accept the audit report as presented.  Travis Hodge seconded.  Motion carried 7-0.

Tammy Beal motioned to approve the invoice from Pfeffer, Hanniford and Palka for $16,700.  Paula Wyckoff seconded.  Roll call vote:  Lloyd, Lowe, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

FINAL REVIEW—SPECIAL USE PERMIT:  HOME OCCUPATION CLASS II

Roy and Jessica Caverly were present to ask for final approval for a Home Occupation Class II SUP for an automotive repair facility.  The board members discussed the conditions for the SUP .  Bob Hanvey mentioned the use of “plot plan” versus “site plan.”  He also asked that the sections of the zoning ordinance be included in the conditions when they are recorded.  Dan Lowe said the Caverlys should be allowed to sell their personal vehicles.  Scott Lloyd asked about the height requirements.

Travis Hodge motioned to grant final approval for the Home Occupation Class II Special Use Permit for Roy and Jessica Caverly.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

FIREWORKS PERMIT POLICY

Tammy Beal motioned to adjourn this discussion for additional information.  Les Andersen seconded.  Motion carried 7-0.

MARION RETAIL CENTER

Bob Hanvey passed out a letter from Powell Engineering to OHM regarding this project. 

PLANNING COMMISSION/ZBA/BOARD OF REVIEW APPOINTMENTS

Bob Hanvey said there are two positions on the Planning Commission, three on the Zoning Board of Appeals, and three regular positions and one alternate on the Board of Review. 

Planning Commission

Bob Hanvey said Jim Murray replaced Jim Anderson on the Planning Commission for the remainder of Mr. Anderson’s terms.  Mr. Hanvey nominated Jim Murray to a three-year term on the Planning Commission.  Tammy Beal motioned to approve the nomination of Jim Murray for a three-year term on the Planning Commission.  Dan Lowe seconded.  Motion carried 7-0.

Mr. Hanvey nominated Jerry Sidlar to a three-year term on the Planning Commission.  Dan Lowe motioned to approve the nomination of Jerry Sidlar for a three-year term on the Planning Commission.  Paula Wyckoff seconded.  Motion carried 7-0.

Zoning Board of Appeals

Mr. Hanvey said he would like to nominate Larry Fillinger, Dan Rossbach and John Lowe to another three-year term on the ZBA.  Tammy Beal motioned to approve the nomination of Larry Fillinger for a three-year term on the Zoning Board of Appeals.  Travis Hodge seconded.  Motion carried 7-0.

Les Andersen motioned to approve the nomination of Dan Rossbach for a three-year term on the Zoning Board of Appeals.  Tammy Beal seconded.  Motion carried 7-0.

Scott Lloyd motioned to approve the nomination of John Lowe for a three-year term on the Zoning Board of Appeals.  Paula Wyckoff seconded.  Motion carried 7-0.

Board of Review

Mr. Hanvey said the Board of Review members are appointed to a two-year term, starting January 2009.  He nominated the current members, Cheryl Range , Cindy Hodge, and Richard Dell, to another two-year term.  He also nominated Charles Musson as an alternate.

Tammy Beal motioned to approve the nomination of Cheryl Range to a two-year term on the Board of Review.  Paula Wyckoff seconded.  Motion carried 7-0.

Les Andersen motioned to approve the nomination of Charles Musson to a two-year term as an alternate on the Board of Review.  Tammy Beal seconded.  Motion carried 7-0.

Tammy Beal motioned to approve the nomination of Cindy Hodge to a two-year term on the Board of Review.Les Andersen seconded.  Motion carried 7-0.

Dan Lowe motioned to approve the nomination of Richard Dell to a two-year term on the Board of Review.  Les Andersen seconded.  Motion carried 7-0.

RESOLUTION FOR MARION TOWNSHIP AND CITY OF HOWELL JOINT PLANNING COMMITTEE

Annette McNamara will provide the board with a clean copy of the resolution incorporating the changes suggested.  Tammy Beal motioned to table this item until the next meeting.  Travis Hodge seconded.  Motion carried 7-0.

ROADS

Les Andersen said that Mike Crain from the LCRC would like to have a meeting with representatives from the township regarding the Premier Farms project.  He would like to meet soon, prior to any meetings with the representatives for Premier.  Tammy Beal motioned to create a Premier Farms Road Group to include Les Andersen, Bob Hanvey, Jack Lowe, Dan Lowe, and Charlie Musson to meet with the LCRC.  Travis Hodge seconded.  Motion carried 7-0.

NEWSPAPERS

Dan Lowe said the problem with newspapers being thrown in driveways still exists.  Bob Hanvey said he talked with the Circulation Department and provided them with pictures.  Dan Lowe motioned to send a letter indicating if the condition continues after ten days, the newspaper will be fined $500 for littering, pending approval by the township attorney.  Les Andersen seconded.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Tammy Beal reported that D&H Asphalt was satisfied with the township’s decision to withhold a portion of their payment until the job is properly completed.

A letter was received from John Wilson from the Livingston County Health Department requiring the township to meet minimum standards as a Transient Non-community Public Water Supply System.  Les Andersen motioned to allow a request for bids for a water softener, recharge tank and plumbing.  Tammy Beal seconded.  Motion carried 7-0.

A letter was received from Carlisle Wortman asking for suggestions for a holiday donation.  Paula Wyckoff motioned to request that Carlisle Wortman consider a donation to LACASA.  Les Andersen seconded.  Motion carried 7-0.

Full Circle Organic Farm has requested use of the hall for a Christmas dinner for those in need.  Tammy Beal suggested letting them use the hall with no fee.  Les Andersen motioned to offer the use of the hall at no charge on December 25 for Full Circle Organic Farm.  Tammy Beal seconded.  Bob Hanvey said they may need to meet Health Department requirements.  Motion carried 7-0.

Tammy Beal said the board packets for the January 8 meeting will be available on Monday, January 5 at 3:00 p.m.

CALL TO THE PUBLIC

Charlie Musson asked about progress on the new section of Harger Cemetery .  Tammy Beal said several items need to be addressed first.

Jack Lowe updated the board members on the barn acquisition for the park. 

ADJOURNMENT

Tammy Beal motioned to adjourn at 8:30 p.m.   Les Andersen seconded.  Motion carried 7-0.