BOARD OF TRUSTEES - REGULAR MEETING
AGENDA and DRAFT MINUTES
Thursday, Dec. 13, 2007
Call to Order
Pledge of Allegiance
Members Present/ Members Absent
Call to the Public
1. Approval of Agenda
All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
Approval of November 29, 2007 Regular Meeting Minutes
Approval of November 27, 2007 Special meeting Minutes
November 27, 2007 Planning Commission Report
FEMA National Floodplain Explanation
Poverty Exemption Guidelines
P.A. 116 Application
Credit Card Use Policy
Harden Motion for Returning to ZBA
Development Synopsis Presentation
Water Quality Monitor Grant for MiCOR
the Good of the Township
Call to the Public
Bob Hanvey, Paula Wyckoff, Dave Hamann, Tammy Beal, Les Andersen,
Travis Hodge, and Dan Lowe
CALL TO ORDER
Bob Hanvey called the meeting to order at
The members of the board introduced
APPROVAL OF AGENDA
Dave Hamann motioned to approve the
agenda. Paula Wyckoff seconded.
Motion carried 7-0.
Beal motioned to remove approval of the November 27 special meeting minutes
from the consent agenda. Les
Andersen seconded. Motion
Andersen motioned to approve the consent agenda as amended.
Dan Lowe seconded. Motion
Andersen motioned to approve the
CALL TO THE PUBLIC
FEMA NATIONAL FLOODPLAIN
Hanvey provided the board members and audience members with a handout in
response to questions raised about FEMA participation.
The information is also available on the township’s website, on
paper maps at the township office, or on a CD that the township has created.
He stressed that the township’s participation in NFIP is not
related to whether parcels would be required to purchase flood insurance.
Lyons, 2588 Sexton: Mr. Lyons
asked if the township is benefiting monetarily by participating.
Mr. Hanvey said no. Mr.
Lyons asked if participation is something that is renewed every year.
said if the township does participate, residents have to deal with FEMA and
get USGS elevations to have property removed.
He has talked with Bruce Niemi from the MDEQ.
Hanvey said the NFIP map people said that whether or not a township
participates has no effect on the appeal process.
Dan Lowe said the maps are inaccurate, there’s no topography, the
elevations are wrong.
Andersen reminded everyone that the maps are the driving factor, whether or
not the township participates. Mr.
Hanvey said there has been a lot of conflicting information.
Dan Lowe said the email response that the clerk sent to the
Lowe, chairman of the Planning Commission, said he has attended many
meetings, talked with other townships and county agencies.
The mapping that was done in
Westmoreland, the township engineer, said he believes they will continue to
map the entire township. From an
engineering perspective, he would like to have the maps done.
Mistretta, 2883 Rubbins: Mrs.
Mistretta said if it isn’t broke, don’t fix it.
Surian, 758 Foxfire: Ms. Surian
said that all residents of the township should be notified, and there are
too many conflicts to make a decision. Ms.
Surian said this item should be voted on by the residents.
Mr. Hanvey said he wasn’t certain whether this is an issue that is
permitted to be voted on by the residents.
Ms. Surian volunteered to research this item to see what information
she’s able to obtain.
Andersen again said that the maps are still going to be there whether or not
the township participates. Dave
Hamann asked if there would be liability if the township declines to
participate. Jack Lowe said
there are three parcels that are identified on the maps and those people
should be notified. Dan Lowe
said it’s his understanding that every house built in the township has to
have elevations done by USGC at a cost of $500-1,000.
Ellen Finch asked if this is still under discussion or is it a done deal.
Tammy Beal said a resolution was passed on August 23 to join the
program, and the intergovernmental agreement with the Livingston County
Building Department was passed in November.
The application just needs to be completed and sent.
Ms. Beal will check to see if the application can be held.
Mr. Hanvey said the application requires further review of the maps.
said there are many people in the audience who are against participating and
the board members should listen to them.
Mr. Hanvey said he doesn’t know how many people may be in support
of the plan because those people weren’t recruited to attend this meeting.
He asked Mr. Lowe how many people it would take to convince Mr. Lowe.
Mr. Lowe said none if it affects him.
Lloyd, 5717 Pingree: Mr. Lloyd
said the board member should listen to the public.
Andersen thanked everyone for attending the meeting and voicing their
Lyons suggested having someone from FEMA make a presentation.
POVERTY EXEMPTION GUIDELINES
Hanvey provided the board members with a sample asset test policy.
Les Andersen motioned to use the suggested formula to be used by the
Board of Review for poverty exemptions.
Paula Wyckoff seconded. Roll
call vote: Hamann, Lowe, Beal,
PA 116 APPLICATION
Hanvey said the PA 116 application from Thomas and Alison Bauer appears to
meet the qualifications. Les
Andersen motioned to adopt a resolution to approve the PA 116 application
from Thomas and Alison Bauer and forward to the appropriate agencies.
Tammy Beal seconded. Roll
MUSSON HILLS CEMETERY PROPERTY
members discussed Mr. Musson’s property adjacent to
reported the township currently has credit cards from Staples, Wal-Mart and
HARDEN MOTION FOR RETURNING TO ZBA
Hamann motioned to have the Harden variance request returned to the Zoning
Board of Appeals for another hearing. Paula
Wyckoff seconded. Motion
DEVELOPMENT SYNOPSIS PRESENTATION
Westmoreland provided the board members with a private development project
status update. The board members
reviewed the various projects, and discussed what “complete” means.
Jack Lowe said he believes it means monuments are in, landscaping is
done, and all agencies have signed off.
A punch list could be made and the township could set a bond for the
top lift of asphalt. Mr.
Westmoreland is asking the board for direction on what developments to
continue working on.
Quality Monitor Grant for MiCOR: Bob Hanvey
provided the board members with a copy of a letter of support he sent to the
Livingston County Drain Commissioner’s Office regarding a grant
A two-page handout is included with the board packets.
Bob Hanvey said the five-year permit is up for renewal.
The board members discussed the benefits of participation.
Dan Lowe said he thinks the township should get out of the program.
The lease paperwork is complete and work is being done to co-locate.
Tim Johnson from the Road Commission has asked the board members to
keep projects in mind for the coming year.
Bob Hanvey provided an update.
FOR THE GOOD OF THE TOWNSHIP
Charlie Musson, 333 Triangle
Tammy Beal said the next board meeting is scheduled for Thursday, January 3, and the packets will be ready by Thursday, December 27 at
CALL TO THE
Jack Lowe suggested the township board send a
thank-you letter to the Road Commission for the work done on
Charlie Musson had questions on how the billing is done for projects. Jack Lowe asked Phil Westmoreland what the cost would be to make the billing statement more detailed. Mr. Westmoreland asked the township to let him know what should appear on the statements (AI #3.)
Hamann motioned to adjourn the meeting at
Travis Hodge seconded.
Motion carried 7-0.