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BOARD OF TRUSTEES AGENDA AND MINUTES Call to Order Pledge of
Allegiance Members
Present/Members Absent Call to the
Public 1.)
Approval of Agenda 2.)
Consent Agenda
a.) Approval of
b.) Approval of
c.) Goodman Invoice $2,100
d.) HAFA Agenda/Minutes
e.) MHOG Agenda/Minutes
f.) Complaint Report
g.) DPW Report h.)
i.) Treasurers Report
j.) Zoning Report 3.)
Crystal Wood-PC Review and Comment 4.)
Long Term Payments for Pine Brook Meadows 5.)
Copperfield 6.)
Sewer Rates 7.)
Burnham & Flower Insurance Renewal 8.)
1st National Bank Security Agreement 9.)
Board of Review Appointments 10.)LCRC Invoices 11.)Standard & Poor’s Report 12.)ZBA Report Correspondence/Updates
Call to the
Public Adjournment DECEMBER 13, 2012 MEMBERS PRESENT:
Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Jim
Murray, and Paula Wyckoff Bob Hanvey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE BOARD MEMBERS PRESENT The board members introduced themselves. CALL
TO THE PUBLIC No response. APPROVAL OF AGENDA Bob Hanvey asked to have
item #13—The Meadows site plan, and item #14—Hometown Village land
balancing, added to the agenda. Les
Andersen motion to approve the agenda as amended.
Paula Wyckoff seconded. Motion carried 7-0. CONSENT
AGENDA Jim
Murray motioned to approve the consent agenda.
Paula Wyckoff seconded. Roll
call vote: Lowe, Lloyd, Beal, Hanvey,
Wyckoff, Andersen, Murray—all yes. Motion
carried 7-0. CRYSTALWOOD—PC
REVIEW AND COMMENT Rick
Elkow was present on behalf of this project.
Bob Hanvey provided the board members with a resolution that has been
reviewed by the township attorney. Bob
Hanvey, Tammy Beal and Dan Lowe will continue working with Mr. Elkow and his
attorney on amendments to the consent judgment.
An open meeting will be held for residents in the area once the
documents are drafted. Les Andersen
motioned to adopt the resolution as presented.
Jim Murray seconded. Roll call
vote: Wyckoff, Murray, Hanvey, Lloyd,
Beal, Andersen, Lowe—all yes. Resolution
passed 7-0. LONG-TERM
PAYMENTS FOR PINEBROOK MEADOWS Jim
Murray motioned to adopt by resolution the contract as presented for payment
of municipal sewer REU charges for unit 5 in Pinebrook Meadows, Tax ID
#4710-03-203-005. Les Andersen
seconded. Roll call vote:
Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey—all yes.
Resolution passed 7-0. Jim
Murray motioned to adopt by resolution the contract as presented for payment
of municipal water REU charges for unit 5 in Pinebrook Meadows, Tax ID
#4710-03-203-005. Les Andersen
seconded. Roll call vote:
Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.
Resolution passed 7-0. Scott Lloyd motioned to
adopt by resolution the contract as presented for payment of municipal sewer
REU charges for unit 6 in Pinebrook Meadows, Tax ID #4710-03-203-006.
Tammy Beal seconded. Roll
call vote: Lowe, Lloyd, Beal,
Hanvey, Wyckoff, Andersen, Murray—all yes.
Resolution passed 7-0. Scott
Lloyd motioned to adopt by resolution the contract as presented for payment
of municipal water REU charges for unit 6 in Pinebrook Meadows, Tax ID
#4710-03-203-006. Paula Wyckoff
seconded. Roll call vote:
Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes.
Resolution passed 7-0. Jim Murray motioned to adopt
by resolution the contract as presented for payment of municipal sewer REU
charges for unit 15 in Pinebrook Meadows, Tax ID #4710-03-203-015.
Tammy Beal seconded. Roll
call vote: Wyckoff, Murray,
Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.
Resolution passed 7-0. Paula Wyckoff motioned to
adopt by resolution the contract as presented for payment of municipal water
REU charges for unit 15 in Pinebrook Meadows, Tax ID #4710-03-203-015.
Les Andersen seconded. Roll
call vote: Murray, Beal,
Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.
Resolution passed 7-0. Bob Hanvey passed out a
request from a resident on Woodcreek who would like to connect to the sewer and pay
for the REU using time payments. Tammy
Beal motioned to adopt by resolution a contract for payment of municipal
sewer REU charges for Cindy Dean, 392 Woodcreek Drive, Tax ID #4710-03-101-001. Les Andersen seconded.
Roll call vote: Beal,
Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes.
Resolution passed 7-0. COPPERFIELD Jim
Murray motioned to adopt a resolution to accept the purchase agreement for
unit 10 of Copperfield pending approval by the purchaser of modifications
made by the township. Les
Andersen seconded. Roll call
vote: Hanvey, Lowe, Wyckoff,
Beal, Lloyd, Murray, Andersen—all yes.
Resolution passed 7-0. Tammy
Beal motioned to adopt a resolution to approve the purchase agreement from
CBK Development LLC for 22 units in Copperfield, and authorize the township
supervisor to sign the agreement. Les
Andersen seconded. Roll call
vote: Murray, Beal, Andersen, Lowe,
Hanvey, Lloyd, Wyckoff—all yes. Resolution
passed 7-0. SEWER
RATES Bob
Hanvey provided the board members with a spreadsheet with estimates for
various rates. Phil Westmoreland will
provide the board with a proposal to help determine future maintenance
expenses. BURNHAM
& FLOWER INSURANCE RENEWAL Tammy
Beal motioned to adopt a resolution approving the MTPP Renewal for $29,139,
and to include Options A, B, and C for an additional $750.
Les Andersen seconded. Roll
call vote: Lowe, Wyckoff, Lloyd,
Murray, Andersen, Beal, Hanvey—all yes.
Resolution passed 7-0. FIRST
NATIONAL BANK SECURITY AGREEMENT Paula
Wyckoff provided the board members with information on a security agreement
between the township and First National Bank.
She has copies of the document available for review. BOARD
OF REVIEW APPOINTMENTS Jim
Murray motioned to appoint Richard Dell, Robert Peter, Charles Musson, and
Cheryl Range (alternate) to the 2013-14 Board of Review.
Les Andersen seconded. Motion
carried 7-0. LCRC
INVOICES Les
Andersen motioned to approve payment of $16,847.17 for Cedar Lake Road and
$4,119.54 for Peavy Road repairs. Tammy
Beal seconded. Roll call vote:
Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray-all yes.
Motion carried 7-0. STANDARD
& POOR’S REPORT A
summary is included in the packet; there was no change in the township’s
AA- rating. ZBA
REPORT Dan
Lowe reported that one variance request was heard at the last meeting, and
after discussion, it was determined the applicant had enough of the existing
building left that a variance wasn’t necessary. THE
MEADOWS SITE PLAN Bob
Hanvey passed out correspondence between the township and the attorney on
modifications that the developer has made to the site plan without township
review. Jim Murray motioned that
the developer, Mitch Harris, will apply for site plan modification with the
township’s Planning Commission and
Board.
Les Andersen seconded. Motion
carried 7-0. Jim
Murray motioned that land use permits will only be issued for units that
match the site plan. Scott Lloyd
seconded. Motion carried 7-0. Jim
Murray motioned that if the number of units/REUs within the development
varies from the original site plan, then no more land use permits will be
issued until after approval by the Planning
Commission and Township Board.
Tammy Beal seconded. Motion
carried 7-0. HOMETOWN
VILLAGE LAND BALANCING Bob
Hanvey said there is a question about where to dispose of material from
basements, approximately 10,000 yards. The
board members discussed various options.
Dan Lowe said he will contact
Kevin regarding soil borings (AI
#1.) Phil
Westmoreland said soil borings and a grading plan is more cost-effective
than hauling the material out. Bob
Hanvey will contact the
builder’s engineer (AI #2.) CORRESPONDENCE/UPDATES Pending Litigation:
Four documents are included in the packet relevant to the issue
between the City of An
email from Mike Goryl of the LCRC regarding the An
incident report from the Michigan State Police is included in the packet. A
letter from Carlisle/Wortman Associates regarding recreation planning and
grants is included in the packet. A
final copy of the audit is available for review in the clerk’s office or
on the website. A new
location has been identified for the proposed dog park, behind the The
indoor community sale is schedule for Saturday, December 15 from 9 am-4 pm. Dan
Lowe asked about a segment he heard on the radio regarding MHOG. CALL TO THE
PUBLIC
No
response. ADJOURNMENT
Les
Andersen motioned to adjourn at 8:49 pm.
Tammy Beal seconded. Motion
carried 7-0. |
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