BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, December 8, 2011 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of November 10, 2011 Regular Meeting Minutes

b.)    Assessing Report

c.)    Complaint Report

d.)    DPW Report

e.)    Treasurers Report

f.)     Zoning Report

g.)    Oct. 19, 2011 HAFA Agenda/Minutes

h.)    Nov. 9, 2011 MHOG Agenda/Minutes

i.)      Frohm & Widmer, Inc. Invoice ($1,600)

       3.  Burnham & Flower Insurance Presentation

       4. ZBA Alternate Appointments

       5. Planning Commission Appointments

       6. Crystalwood/Foxfire

       7. R.A. Johnson & Sons, Inc. Invoice ($900)

       8. Down Spout Drainage

       9.  Poverty Guidelines/Application

       10. Spark

       11. Cemetery Donation

      12. Highland-Howell

      13.  Planet Aid, Inc. Letter

      14. County Commissioner District Change

      15.  December 22nd  Meeting

       16. Prusak Closed Session

Correspondence/ Updates:

·        Pending Litigation 

·        Copperfield

      Call to the Public

      Adjournment

                                                                                                     

MINUTES

DECEMBER 8, 2011

MEMBERS PRESENT:               Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, Paula Wyckoff, and Travis Hodge

 MEMBERS ABSENT:                 None

                   *********************************************************************************************************************************

 CALL TO ORDER
Bob Hanvey called the meeting to order at 7:30 p.m. 

 PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT
The board members introduced themselves. 

CALL TO THE PUBLIC
 No response.

 APPROVAL OF AGENDA
Tammy Beal asked to have items #15 and #16 moved after the last call to the public.  Paula Wyckoff motioned to approve the agenda as amended.  Les Andersen seconded.  Motion carried 7-0.

CONSENT AGENDA
Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Hodge—all yes.  Motion carried 7-0.

BURNHAM & FLOWER INSURANCE PRESENTATION
Larry Clever, Account Manager from Burnham & Flower, was present to review a proposal for liability insurance and enhancements to the PAR plan.  Tammy Beal said Brown & Brown was going to submit a proposal by December 1, but nothing has been received.

Tammy Beal motioned to approve the proposal from Burnham & Flower and include Options C, E, and F, for a total of $29,205.  Les Andersen seconded.  Roll call vote:  Wyckoff, Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

ZBA ALTERNATE APPOINTMENT
Tammy Beal motioned to appoint David Schoolcraft as an alternate to the Zoning Board of Appeals.  Les Andersen seconded.  Motion carried 7-0.

PLANNING COMMISSION APPOINTMENTS
Bob Hanvey nominated Jim Murray to the Planning Commission for a three-year term through December 2014.  Paula Wyckoff motioned to approve the nomination of Jim Murray.  Tammy Beal seconded.  Motion carried 7-0.

Bob Hanvey nominated Jerry Sidlar to the Planning Commission for a three-year term through December 2014.  Travis Hodge motioned to approve the nomination of Jerry Sidlar.  Les Andersen seconded.  Motion carried 7-0.

CRYSTALWOOD/FOXFIRE
Bob Hanvey passed out a proposed agreement between MHOG and Marion Township. The MHOG Board will discuss at its December 21 meeting.  No action required at this time.

RA JOHNSON & SONS, INC. INVOICE
Dan Lowe motioned to approve the invoice from RA Johnson & Sons, Inc. for $900. Les Andersen seconded. Roll call vote: Beal, Andersen, Hodge, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

DOWN SPOUT DRAINAGE
Scott Lloyd will provide specifications and get quotes from Ron Musial and Steve Ott for the board to review at the January meeting (AI #1.)

POVERTY GUIDELINES/APPLICATION
The board reviewed three options for the Board of Review’s use.  Tammy Beal motioned to use the sample form provided by the State of Michigan.  Travis Hodge seconded.  Motion carried 5-2 (Hanvey/Lowe—no.)

SPARK
A copy of the sample agreement is in the packet.  Bob Hanvey said the township hasn’t received a copy of the contract between the EDC and SPARK to review.

CEMETERY DONATION
Tammy Beal updated the board on her recent discussion with the Pruitts.  The Pruitts don’t want to donate the entire acre.  Dan Lowe said anything less than an acre is too small.  Scott Lloyd motioned to have the clerk convey to the Pruitts that the township needs at least one acre for the cemetery, and to offer them a total of 20 burial plots.  Les Andersen seconded.  Motion carried 6-1 (Beal—no.)

HIGHLAND-HOWELL
Bob Hanvey updated the board on this item.  A copy of the Order of Dismissal is included in the packet.

PLANET AID, INC. LETTER
A copy of a letter from the zoning administrator to Planet Aid is included in the packet.  The board members agreed with sending the letter.

COUNTY COMMISSIONER DISTRICT CHANGE
Les Andersen motioned to adopt a resolution to accept the new County Commissioner Districts and House District 47 (formerly District 66.)  Travis Hodge seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Lloyd, Hodge, Andersen—all yes.  Resolution passed 7-0.

CORRESPONDENCE/UPDATES
Bob Hanvey received a call from Pat Gibbons regarding limestone at the Mason Road pump station.  Dan Lowe will take a look and discuss with Pat and Marcel (AI #2.)

 An update on Chestnut should be scheduled for the next meeting.

 The buck pole was held on November 15 and 12 deer were entered.

 RecRecRec named Jim Clore, the Hunter’s Safety instructor, as instructor of the year.

 Bob Hanvey reported that JW Field accepted the amount the township paid on their invoice, which was $400 less than the invoice amount.

 A copy of the proposed budget for Copperfield is included in the packet.

 Bob Hanvey updated the board on a recent meeting with a representative from SR Jacobson; this company intends to purchase Turtle Creek and Sunridge.

 Bob Hanvey updated the board members on the recent traffic summit.  The state will address drainage issues on M-155 next summer; resurface the Park & Ride at D-19 and the expressway; the Livingston County Road Commission will upgrade D-19 from Wright Road to Coon Lake Road using federal funds.  If the Jewell Road bridge is funded, it will be on the schedule for 2013.

 Tammy Beal said the early registration deadline for MTA is December 15.  She also reminded board members to return their Burnham & Flower flex forms.

CALL TO THE PUBLIC
No response.

PRUSAK CLOSED SESSION
At 8:58 pm, Les Andersen motioned to go into a closed session to consult with the township attorney regarding the Prusak case on settlement strategy in connection with specific pending litigation because an open meeting would have a detrimental financial effect on the litigation or settlement position of the township.  Paula Wyckoff seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Motion carried 7-0.

Les Andersen motioned to come out of closed session at 9:36 pm.  Tammy Beal seconded.  Roll call vote:  Beal, Andersen, Wyckoff , Hodge, Hanvey, Lowe, Lloyd—all yes.  Motion carried 7-0.

Les Andersen motioned to direct attorney, Mike Kehoe, to proceed as directed in closed session concerning the Prusak litigation.  Scott Lloyd seconded.  Roll call vote:  Lloyd—yes; Beal—yes; Hodge—yes; Andersen—yes; Hanvey—no; Lowe—no; Wyckoff —no.  Motion carried 4-3.

DECEMBER 22 MEETING
Tammy Beal motioned to cancel the December 22 Board of Trustees meeting.  Les Andersen seconded.  Motion carried 7-0.

ADJOURNMENT
Tammy Beal motioned to adjourn at 9:40 pm.  Les Andersen seconded.  Motion carried 7-0.