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MARION TOWNSHIP

BOARD OF TRUSTEES

PLANNING COMMISSION

AGENDA and DRAFT MINUTES

JOINT MEETING

July 8, 2009

7:00 p.m.

 

CALL TO ORDER:

APPROVAL OF AGENDA FOR:     July 8, 2009 Joint Board of Trustees & 

                                                Planning Commission Meeting

INTRODUCTION OF MEMBERS:

CALL TO THE PUBLIC:     Agenda Items only Ė 3 minute limit

APPROVAL OF MINUTES FROM:                                                                                                                                                OLD BUSINESS:

1)     Parks & Recreation Discussion

NEW BUSINESS:

CALL TO THE PUBLIC:

ADJOURNMENT:

                              DRAFT MINUTES - PC

PLANNING COMMISSION

JOINT MEETING

JULY 8, 2009

7:00 P.M.

 

MEMBERS PRESENT:                 JOHN LOWE, CHAIRPERSON

                                                JEAN ROOT, SECRETARY & ACTING CO-CHAIR

BOB HANVEY

JERRY SIDLAR

JIM MURRAY

 

MEMBERS ABSENT:                   NONE

 

OTHERS PRESENT:                    ANNETTE MCNAMARA, ZONING ADMINISTRATOR

                                                LUCY FORTIN, CARLISLE/WORTMAN

DEB MIKULA, HOWELL AREA PARKS/RECREATION AUTHORITY

******************************************************************

CALL TO ORDER

John Lowe called the meeting to order at 7:07 p.m.

Pledge of Allegiance

APPROVAL OF AGENDA

Jerry Sidlar motioned to approve the July 8, 2009 joint meeting agenda.  Jim Murray seconded.  Motion Carried 4-0.

INTRODUCTION OF MEMBERS

The members of the Planning Commission introduced themselves.  Jean Root arrived @ 7:20 p.m.

CALL TO THE PUBLIC

John Lowe opened the call to the public.

No response.

John Lowe closed the call to the public.

APPROVAL OF MINUTES

No minutes to approve.

OLD BUSINESS

Parks & Recreation Discussion

Bob Hanvey stated the reason for the joint meeting between the Board of Trustees and Planning Commission is to clarify the relationship between Howell Area Parks & Recreation Authority (HAPRA) and Marion Township Parks .

Deb Mikula gave a history of the Authority.  In September 2008 the HAPRA Master Plan was approved by Carlisle/Wortman Associates, Inc., City of Howell , Marion Township , Genoa Township and Oceola Township .  HAPRA paid Carlisle/Wortman Associates, Inc. for preparing the Master Plan.  The second step is the Marion Township Planning Commission to review the plan and make a recommendation to the Marion Township Board of Trustees for approval and/or denial.  Deb believes there is a mutual benefit and does not see a reason to duplicate the effort.  The HAPRA Master Plan was written as a guide on where to focus attention.

Bob Hanvey said the facilities in Marion Township are reserved for Marion Township residents ( Marion Township Park #1) and Marion Township Park #2 can be shared with HAPRA.

The main concerns brought up at the meeting were.

If Marion Township uses the HAPRA Master Plan to apply for grants through the Department of Natural Resources (DNR) does Marion Township retain control of what is purchased with the grant money?

Lucy Fortin answered yes, until another arrangement is made.

Do Marion Township residents have to pay to use a facility in Marion Township that was developed with DNR grant money?

Deb Mikula answered it would be part of a lease agreement between Marion Township and HAPRA.

If Marion Township wants to apply for a grant for a use not listed in the HAPRA Master Plan does the Master Plan have to be amended?

Lucy Fortin answered yes, and the amendment must be approved by the other participating municipalities.

If Marion Township wants to buy property at a tax sale and this is inconsistent with the HAPRA Master Plan will this cause a problem?  Does the Master Plan put any constraints on what Marion Township wants to do?

Lucy Fortin answered it should not.

If another participating municipality applied for money at the same time as Marion Township or if two municipalities applied for the same grant what happens?  What if Marion Township wants to apply for a use the other municipalities donít want?

Deb Mikula answered the municipality would need the blessing of HAPRA.  If Marion Township wants something then Paula Wyckoff will come to the Authority and lobby for the Township.

If one of the participating municipalities pays more money to HAPRA than Marion Township do they get priority?

Deb Mikula answered no, again your representative, Paula Wyckoff has to lobby.

Charles Musson, 333 Triangle Lake Road asked if an authority branching out as an individual has been tested in court.

Lucy Fortin answered no.

If Marion Township wants to apply for a grant that the HAPRA committee has turned down, can Marion Township use the HAPRA Master Plan?

Jim Barnwell answered yes and noted that Marion Township would have to pay for the grant preparation.

Has HAPRA applied for any grant money yet?

Deb Mikula answered no.

Who will maintain what is purchased with a HAPRA Master Plan grant?

Lucy Fortin answered it depends on who owns it and if there is a lease agreement with HAPRA.  Also if maintenance is part of the lease agreement.

What happens to a funded project in Marion Township if Marion Township opts out?

Lucy Fortin answered the project will remain with HAPRA in perpetuity.

If the residents vote to approve a millage and later Marion Township opts out do the residents have to continue to pay the millage?

Lucy Fortin answered yes.

How long would it take if Marion Township decided to opt out?

Deb Mikula answered two years.

Concern was expressed regarding past experience with the Howell Area Parks & Recreation.  It became anti user friendly.  It was difficult for citizens to use the facilities for organized recreation.  Is this how HAPRA will operate?

Deb Mikula answered no.

Deb Mikula noted that grants are due in April 2010 and this is a prime time to get going on this.

Bob Hanvey noted to the group that because the Marion Township Master Plan references HAPRA Master Plan the Planning Commission should have input into whether the HAPRA Master Plan is adopted by the Marion Township Board of Trustees.

Lucy Fortin said it isnít necessary to have the Planning Commission make a recommendation.

Jean Root wants to know why the Planning Commission is spending time on this if they have no authority and the Board of Trustees approves what the Recreation Committee recommends.

The Board of Trustees motioned to approve the HAPRA Master Plan.

Lucy Fortin noted the Board of Trustees will now have to take care of the following.

  • Board of Trustees will hold a public hearing
  • Copy of the published notice and the minutes of the public hearing
  • A resolution by the Board of Trustees
  • A signed certification checklist

Also the MDNR Grants Management will need a resolution from HAPRA stating that they accept and authorize their participating communities to adopt the HAPRA Master Plan as their own.

Update on Gazebo for Marion Township Park #2

John Lowe summarized for the Board of Trustees changes made to the site plan for the park and the style and placement of the proposed gazebo.  He is not asking for any approvals, just giving information for the Board of Trustees to think about.

NEW BUSINESS:

No new business.

CALL TO THE PUBLIC

John Lowe opened the call to the public.

John Lowe, Planning Commission Chair is canceling the July 28, 2009 regular meeting due to lack of business.  The Planning Commission members agreed.  The next Planning Commission meeting will be held on the regular date, August 25, 2009.

John Lowe closed the call to the public.

ADJOURNMENT

Jean Root motioned to adjourn the meeting at 9:05p.m.  Jim Murray seconded.  Motion Carried 5-0.